Hi, I am going to be an HR for a BPO that is in the start-up process. Our new employees are scheduled to be onboarded on 2.1.2019. Kindly help me with some formats that would assist me in creating a joining document. Also, please suggest what records I need to maintain in the employee database files.
From India, Madras
Acknowledge(0)
Amend(0)
From India, Madras
Acknowledge(0)Amend(0)
Hi Baxterowens,
I won't say all will be applicable to everyone, but wherever required, these shall be obtained. I hope if conducting a background check is in vogue, you should have obtained their report, and it is a positive one.
1. Offer letter issued to the selected candidate - duly filled in and signed.
2. A Joining Report - mentioning the Post, Place of posting, Date & Time too (sometimes when the seniority question arises, the time of joining may be taken into consideration if more than one joined for the same post & same place).
3. Experience certificate & relieving certificate issued by the former employers.
4. All originals of educational qualifications and training undergone.
5. Birth certificate (mentioning in the name of the candidate & parents'), SSLC, PAN CARD, Aadhaar card, driving licence, passport - after verification and retaining scan copies, they can be returned.
6. UAN, Form-11 for EPF together with nomination forms for EPF & Gratuity.
7. Get these signed by the recruit - Non-Disclosure Agreement.
8. If necessary, a bond/agreement where employers spend on training & induction, including a visit abroad.
9. Cancelled cheque leaf of the recruit's bank account, showing the Bank name, branch & IFSC code, his/her account number.
10. If necessary, IT return of the past year(s) and bank statement of the last 3 months (this could be optional).
Other formats, if you would require, please ask.
From India, Bangalore
Acknowledge(0)Amend(0)
1159I won't say all will be applicable to everyone, but wherever required, these shall be obtained. I hope if conducting a background check is in vogue, you should have obtained their report, and it is a positive one.
1. Offer letter issued to the selected candidate - duly filled in and signed.
2. A Joining Report - mentioning the Post, Place of posting, Date & Time too (sometimes when the seniority question arises, the time of joining may be taken into consideration if more than one joined for the same post & same place).
3. Experience certificate & relieving certificate issued by the former employers.
4. All originals of educational qualifications and training undergone.
5. Birth certificate (mentioning in the name of the candidate & parents'), SSLC, PAN CARD, Aadhaar card, driving licence, passport - after verification and retaining scan copies, they can be returned.
6. UAN, Form-11 for EPF together with nomination forms for EPF & Gratuity.
7. Get these signed by the recruit - Non-Disclosure Agreement.
8. If necessary, a bond/agreement where employers spend on training & induction, including a visit abroad.
9. Cancelled cheque leaf of the recruit's bank account, showing the Bank name, branch & IFSC code, his/her account number.
10. If necessary, IT return of the past year(s) and bank statement of the last 3 months (this could be optional).
Other formats, if you would require, please ask.
From India, Bangalore
Acknowledge(0)Amend(0)Join Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.
HR Manual (Employee Hand Book).doc
Joining formality.zip