How can we calculate pro rata leaves. Our annual leave calendar is Jan - Dec - CiteHR
Aks17
Compliance Manager
S.raghuram
Sr.manager Hr

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Please suggest how can we calculate pro rata leaves. Our annual leave calendar is Jan - Dec. 12 CL/SL + 15 PL.
If an team member joins in say July - how will we do the calculation.
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Hi
You can credit 1CL per month and 1.25 per month of EL. Generally EL is credited after completion of specified period of work like monthly quarterly or annually
Hi
CL/SL will be given on pro-rata at the time of joining itself for the rest of the year. [Jul to Dec] which is 6 months x 1 [12/12] whereas the PL will be credited at the end of the calendar year [usually]. He/she will be credited with PL of 6 [Jul - Dec] x 1.25 [15/12]=7.5 on 1 Jan succeeding year.
Thanks and Regards
Hi,
Thanks for sharing but I did not understand the same. Can you please elaborate.
Regards,
Hema Chugh
Hi
As per your company policy it is 12 CL/SL [together] or 1 per month and PL is 15 which comes to 1.25 per month. If an employee joins in Feb he/she will get 11 CL/SL or 5.5 each of it for the year at the time of joining whereas when it comes to PL the same will be credited only after completion of that calendar year. It will not be taken pro-rata at the time of joining but credited at the end of the year with 1.25x11=13.75 leaves for the year of joining. Similarly in the above example of joining in July, the CL/SL will be 6 as there are only 6 months left in the calendar year and the PL will be credited at the end of the calendar year [31 Dec] which will be 1.25 x 6 months = 7.5 leaves. Pro-rata is not applicable for EL/PL.
Hope this is clear.
Thanks and Regards
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