I need the advice of experts on a matter. My company has decided to open new stores across various parts of India. These stores will be in class A towns. A regional store manager will be in charge of certain number of stores in a certain region or town. Since operations are primarily day to day operations our legal person has suggested that the regional store managers also be responsible for maintaining all statutory compliance's.
This as per the legal person should be incorporated in fresh issued appointment letters. I however don't agree with the legal person views but have no idea how it can be done such that it is binding on the regional store manager to be responsible for maintaining all statutory compliance's and creates no turmoil in the company.

From India, Mumbai

Why do you disagree with Legal persons advice?
Who will be responsible for day to day operations?
Some higher up has to oversee all legal compliances through managerial staff in individual stores.
For e.g. Shops are expected to have fire safety devices.
Now shop manager is directly responsible to ensure presence of fire extinguishers, safety exit door etc, but overall regional manager should have a supervisory outlook to ensure each shop under his jurisdiction complies with local laws.
Adding this legal clause pinning down responsibility for legal compliances is a positive step.

From India, Pune
The move to incorporate such a clause can be counterproductive.
Firstly suddenly we issue new appointment letters with a new clause and after the appraisal has been completed.
Secondly as a HR I had an informal word with a couple of RM's who didnt understand the reason for such a move as this was a sudden change in company policy.There argument was that when they were employed no such reprehensibility was mentioned to be borne by them then and when many of them have completed more than 2 years of service this new clause was not acceptable.
Also my query is can the company alter appointment letters even after 2 years of completion of employment by an employee.
Can such a responsibility be incorporated in appt letters back dated.
Besides incorporating changes in previously issued appointment letter what is the way out more so when new RM's will be recruited.
Please shed some light

From India, Mumbai

This clause of responsibility need not be included back dated.
Issue a policy directive which will be effective from date of issue.
Changing circumstances can change the scope of duties.
Nothing wrong in that.
You will have to draft a letter carefully indicating reasons for this clause and its need for incorporation as part of routine duty for senior appointments.
There is no need to issue new appointment order at all.This is a routine administrative requirement -of monitoring legal compliances of stores under their control.

From India, Pune

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