Currently my company is going through major changes. At present we provide fleet cars to managers and all other staff pays their parking to the external multistory parking lot management (managed by a hospital). However, due to major changes the parking permits have been withdrawn from the staff on the basis of that the hospital need more parking for their customers.
Our business is a not for profit focusing on disabilities and we have speech therapists and community allied therapists who go for off site appointments on a regular basis. Some appointments are far from our workplace and sometimes closer to the staff's residential area. However, because we have a fleet, the staff is required to still come to work and take the fleet car to the appointment. Only in special cases is a staff allowed to use their car for such appointments and then are reimbursed on a per KM basis subject to service manager approval.
The issues with using fleet car is sometimes the appointment is an early one i.e. 7.30 am however the managers come to work at 8 am or sometimes the booked fleet car is double booked or has not been brought back in time for a second person depending on the car to use it. This causes a lot of time wastage, it can also reduce the amount of appointments we could have possibly taken under our belt to get the extra $ for the business.
Our future plan is to go mobile and try to work through off site appointments so staff do not have to necessarily come to work physically but can still work remotely.
Also if we do go ahead with paying staff for their vehicle use, how would we best use our fleet? else they would just be staying out there unused.
I am now trying to work our the Pros and Cons between whether we could compensate staff on a per mile basis or should we give them a travel allowance?
Point to note is that if we do compensate staff, we can do @$0.66 per KM as regulated by the Australian Tax Office and this expense does have a tax benefit for us as a business.
Some ideas around this would be helpful. I am currently looking at doing a Cost Vs Benefit approach to work on this.
I will really appreciate your advise and tips.
Thanks
1Our business is a not for profit focusing on disabilities and we have speech therapists and community allied therapists who go for off site appointments on a regular basis. Some appointments are far from our workplace and sometimes closer to the staff's residential area. However, because we have a fleet, the staff is required to still come to work and take the fleet car to the appointment. Only in special cases is a staff allowed to use their car for such appointments and then are reimbursed on a per KM basis subject to service manager approval.
The issues with using fleet car is sometimes the appointment is an early one i.e. 7.30 am however the managers come to work at 8 am or sometimes the booked fleet car is double booked or has not been brought back in time for a second person depending on the car to use it. This causes a lot of time wastage, it can also reduce the amount of appointments we could have possibly taken under our belt to get the extra $ for the business.
Our future plan is to go mobile and try to work through off site appointments so staff do not have to necessarily come to work physically but can still work remotely.
Also if we do go ahead with paying staff for their vehicle use, how would we best use our fleet? else they would just be staying out there unused.
I am now trying to work our the Pros and Cons between whether we could compensate staff on a per mile basis or should we give them a travel allowance?
Point to note is that if we do compensate staff, we can do @$0.66 per KM as regulated by the Australian Tax Office and this expense does have a tax benefit for us as a business.
Some ideas around this would be helpful. I am currently looking at doing a Cost Vs Benefit approach to work on this.
I will really appreciate your advise and tips.
Thanks
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Expense and Travel Reimbursement-I SG.doc