Is it necessary to maintain Physical Salary Register ? ? My company come under Shop and establishment act.( Mumbai ) any one knows ? please reply. Thank u.
From India, Mumbai
Partner - Risk Management
Vinoth VS
Hr Compliance Specialist
Srinath Sai Ram
Hr Manager
+1 Other

Vinoth VS

You need to send requisition letter for Soft Copy exemption to Labour Authority. Then You can prepare Statutory Registers in Excel Sheets and take a printouts.
For queries Write me to my G M A I L id: arvino.thehindu

From India, Chennai
Srinath Sai Ram

The Information Technology Act, 2000 permits for maintaining records Electronically.No prior Permission from Labour Department is required.The records maintained Electronically should be Preserved with proper disaster management in place (Retrieval of records in case of crash, virus etc)
From India, New Delhi

before two years we were maintaing computerrised attendance register and at the time of dy directors visit, he ask us to prepare manually and show him.
We have been maintaining manually .please help to whon we should approach for exemption.
Vinod kumar sood
Jalandhar (pb)

From India, Ludhiana
Srinath Sai Ram

Dear Mr Vinod Kumar, which Deputy Director visited your Factory? has he given written directions to maintain records manually? We are living in Digital age.Permission from any Authority is not required for maintaining records Electronically.You have got confused.The Authority would have asked for Print of your Data.This should not be construed that, you have to maintain records manually.All Govt departments have installed Bio Metric Attendance System with integration.
If you have any problem, Please revert to me.Ignorance of Law is not an excuse.What are you in your Factory?

From India, New Delhi
Srinath Sai Ram

Dear Mr Vinod Kumar, Please Peruse attachment wherein Indian Railways are planning to introduce Aadhaar based Bio Metric Attendance System with integration
From India, New Delhi

Attached Files (Download Requires Membership)
File Type: pdf Aadhaar based Bio Metric Attendance System.pdf (118.6 KB, 255 views)


Sec 4 of information technology act does not enable anyone to stop maintaining physical records. It only refers to maintaining a scanned / digital, untamperable copy of the original physical record as evidence in a court
So, if you want to maintain digital records, you need approval in writing from the concerned authorities (in this case, chief inspector or commissioner)
You can, however, have a software based record and keep monthly print outs for inspection. That practice is generally accepted by labour authorities, though nothing to that effect has been given in writing anywhere

From India, Mumbai

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