I am Working in a IT Company as a Sr. HR Executive I want to know the complete process related to ESI . Plz help me out of this. Total Number of employees working in my company 11 , including me. What are the benefits of ESI?
From India, Bengaluru
Harsh Kumar Mehta
Consultant In Labour Laws/hr
Shikha Agarwal
Hr Professional
+3 Others

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ESI: Employees’ State Insurance Act, 1948

Calculations: ESI from Gross

Employee: 1.75%

Employer: 4.75%

Coverage: All the employees Drawing wages up to Rs.10, 000/- per month engaged either directly or thru’ contractor.

Regular activities:

1. Time of joining/at any time:

Form 01 : Employer Registration Form

Form 1 : Employee should fill, at the time of joining, Declaration form with postcard size

Photograph – due date with in 10 days after the employees joins.

Form 1 A : Family Declaration Form, family details

Form 1 B : Changes in family declamation form, like family members…

Form 3 : Return of declaration form (Covering Letter) 3A continuation sheet/card,

Employer should fill. Male and female separately

Form 37 : Employer should fill Certificate of Re-Employment / Continuing employment. With

Contribution period begin and end dates.

Form 105 : Employer should fill, Certificate of Entitlement.

Form 72 : Employee should fill, Application /form for changes in particular of insured

Person. Like local office, Dispensary/Address changes.

Register 7 : Individual Computation, there Gross salary, Days, ESI amt.

Information maintains month-wise.

Cards: Temporary & Permanent Cards.

Monthly Remittance / Challans:

1. Challans every month before 21st (3 copies/ quadruplicate)

2. Submit to Bank

3. Both employer & employee contribution

4. Cheq details.

Half year returns:

Contribution period:

1st April to 30th September.

1st October to 31st March

***42 days after closing Contn. Period (before Nov 11th. And next before May 12th)

1. Form 7 (Register of Employees)

2. Form 6A: Consolidated Computation Sheet, contains total employees list, there total half

Yearly Information. Form 6 is top sheet and 6A is attachments. (Statement of

Advance Payment of Contributions)

2. In Oct & April

3. With all paid challans

Need to maintain:

* Muster Roll * Wage Register * Inspection Book * Accident Register * Cash Books, Vouchers & Ledgers * Paid Challans, RDF and Declarations

* Returns copies


Form 4 : Identity Card

Form 4 A : Family Identity Card

Form 6 : Return of Contributions

Form 8 : First Medical Certificate

Form 9 : Final Medical Certificate

Form 10 : Intermediate Medical Certificate

Form 11 : Special Intermediate Certificate

Form 12 : Sickness Or Temporary Disablement Benefit / Claim For Benefit – Form

From 12 A : Maternity Benefit For Sickness / Claim For Benefit – Form

Form 13 : Sickness or Temporary Disablement or Maternity Benefit for Sickness / Claim For

Benefit – Form

Form 13 A : Claim For Maternity Benefit For Sickness – Form

Form 14 : Sickness Or Temporary Disablement Or Maternity Benefit For Sickness / Claim For

Benefit - Form

Form 14A: Claim For Maternity Benefit For Sickness

Form 15: Accident Book – Form

Form 16: Employer should fill, accident report form, with date of accident, place, time…need to

Submit to ESI local office immediately – 3 Copies (with 2 witness) 1-Local office,

Form 17: Death Certificate – Form

Form 18: Dependants Benefit - Claim Form

From 18A: Defendants Benefit/ Claim Form for periodical payments – Form

Form 19: Notice of Pregnancy – Form

Form 20: Certificate of pregnancy – Form

Form 21: Certificate of Expected Confinement – Form

Form 22: Benefit Claim Form

Form 23: Certificate of Confinement or Miscarriage

Form 24: Notice of Taking Up Work – Form

Form 24 A: Maternity Benefit Claim After The Death Of An Insured Woman Leaving Behind The

Child – Form

Form 24 B: Maternity Benefit Death Certificate – Form

Form 25: Claim for Permanent Disablement Benefit – Form

Form 25 A: Funeral Expenses Claim Form

Form 26: Certificate for Permanent Disablement Benefit – Form

Form 27: Declaration and Certificate for Dependants’ Benefit - Form

Form 28: Confirmation of Incapacitation of Employee - Form

Form 28 A: Confirmation of Incapacitation of Employee - Form

From India, Kolkata
Harsh Kumar Mehta

Sir, it will be more better if you go through the material as placed by ESIC on their website. It will help you understanding the provisions of Act, rules, regulations, various benefits and procedure. Online link of the said website is mentioned as follows:
Home Page : Employee's State Insurance Corporation, Ministry of Labour & Employment, Government of India

From India, Noida
shikha Agarwal
Wages includes what all components?All employees drawing wages up to 10000 pm ,does it includes DA for calculating employee and employer share

pl be informed that the upper limit for coverage under ESI Scheme is Rs.15000.00 gross per month and not Rs.10000 It is all inclusive, means any type of payment based on terms of appointment
From India, Coimbatore
pl be informed that the upper limit for coverage under ESI scheme is Rs.15000 and not 10000 per month
It is all inclusive i.e gross paid to an employee
in case of any more clarifications you may contact on 8015452944

From India, Coimbatore
We are into providing Outsourcing services of Payroll & Statutory Compliance, if you wish to outsource your Statutory remittances & filing returns(ESI, EPF, PT), kindly call 9845155618 or mail to

From India, Bangalore

Total gross wages do NOT always attract ESI deductions. Washing allowance that can be considered as amount paid to 'defray' the expenses is not part of wages.
From India, Mumbai

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