Confirmation Letter! - CiteHR
Hr Practices
Human Resources Management
Amith R Murthy
Hr Executive

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Hi all,
When a new employee joins we issue him a Letter of Appointment and upon 6 months (or as decided by the particular firm) of successful completion of Probation period we issue a Confirmation Letter.
I want to understand whether we need to change the contents of the Letter of confirmation or it should remain the same as stated in the Appointment letter.
Can we revise the matter based on the employees performance in the last 6 months?
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Hi Shankar,
I think their will be no need to change the terms and conditions in the confirmation letter, because anyone under performing will not get the confirmed and will get fired before he completes 6 months or the confirmation period and if not he will get confirmed. I think it is clear.......
Amith R.
The contents/terms written in Appointment Letter cannot be changed / altered.
As the employee has to go through a probation period of six months, if the employee successfully completes the probation period, he / she should be given only a confirmation letter with the new terms and conditions (if there is any), otherwise confirmation letter only confirms the further continuous services of the employee with the same employer at the same terms and conditions and same CTC or salary.
If you need a draft of the confirmation letter, please let me know.
warm regards,
Umesh Chaudhary
Hi Shanker,
You just go through with the sample format given below, hope it may help you to understand the thing...
Confirmation Letter
____/HRD/_____ Date: 14/08/2007
Ms. _______________,
Dear Ms/Mr. __________,
Consequent to the review of your performance during your probation period from 13th Feb to 12th August 2007, we have the pleasure in informing you that, your services are being confirmed as Designation with effect from 13th August 2007.
All the other terms and conditions as detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
For Company name:
Amit Seth.
Dear Sir/madam
Greetings or the day,
I the undersigned looking after the HR and admin department of my own company . I would like to request you to send me the format of the CONFIRMATION LETTER for my employees . The format should be inclusive of all possible terms and conditions ie. sanction of leaves etc.
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