S.Chandrasekar
Hr-manager, Trainer, Writer
Anandh Babu
Hr & Admin
Deepvibha
Service
Rajivgandhi
Admin Manager
Shekhar216
Accounts (book Keeping), Central Excise,
+3 Others

Dear Faternity,
Attached please find fully functional and editable EPF Form Nos. - 5, 10, 12A, Combined Challan, 3A and 6A. It is set for A4 size.
The forms are proteced to ensure that the format is not overwritten accidently.
I am writing a coded version of these forms which shall ease the monthly chores of us. Keep fingers crossed until then ..!!
Regards,
Deepak
12th September 2007 From India, Pune

Attached Files
Membership is required for download. Create An Account First
File Type: xls pf_all_in_one_144.xls (101.5 KB, 9301 views)

Deepa. You did a good job. All forms in Excel are well designed and will certainly help our members. Regards, Chandru
30th September 2008 From India, Madras
Hi Deepak,
Thanks for very useful PF forms contribution. But some fields are short of space i.e. form no. 5. pf account field should be 17 letters.
In form no. 12 A : stateme of contribution for the month of (Month and year should be separate).
Regars,
Rajiv
18th March 2009 From India, Delhi
Dear Deepak
Thanks for your attachement.
I need to insert some line between in company address portion.
Kindly tell me the password which you have protected the sheet.
With Regards
Somashekhar
9008665640

29th April 2009 From India, Bangalore
THANKS VERY GOOD CONTRIBUTION
Attached please find fully functional and editable EPF Form Nos. - 5, 10, 12A, Combined Challan, 3A and 6A. It is set for A4 size.
The forms are proteced to ensure that the format is not overwritten accidently.
I am writing a coded version of these forms which shall ease the monthly chores of us. Keep fingers crossed until then ..!!
Regards,
Deepak[/QUOTE]
24th September 2009 From India, Bangalore
Dear All, Kindly find the attachment as per requirement. Regards JD
30th June 2010 From India, Pune

Attached Files
Membership is required for download. Create An Account First
File Type: pdf 10c.pdf (68.5 KB, 124 views)
File Type: pdf 19.pdf (121.9 KB, 74 views)

Attached please find fully functional and editable EPF Form Nos. - 5, 10, 12A, Combined Challan, 3A and 6A. It is set for A4 size.
The forms are proteced to ensure that the format is not overwritten accidently.
I am writing a coded version of these forms which shall ease the monthly chores of us. Keep fingers crossed until then ..!!
Very nice posting
Regards,
Anand
17th August 2010 From India, Madras
Hi all, The forms are very useful and thanks to Deepak, but it is not enough. I think you missed out few more forms. Can you give all PF forms with detalis??????????????? Thanks, Aryan
21st August 2010 From India, Bangalore
FAQ of PF

FREQUENTLY ASKED QUESTIONS



1) Who will be covered by the Pension Scheme?

Every member of the ceased Family Pension Scheme 1971 and anyone who joins any covered establishment on or after 16-11-95 is compulsorily to join this scheme, provided his/her salary/wage is less than Rs. 6500/- per month at the date of appointment.









2) What is a covered establishment?

Covered establishment is an establishment belonging to the class of industries / other establishments, which has been listed in the schedule appended to the Employees' Provident Fund and Miscellaneous Provisions Act 1952 and where 20 or more persons are employed.









3) If employee was a Family Pension Scheme member. He/She has left on 13-12-93 and he/she is 54 years old. He/She has taken his withdrawal benefit. Can he/she join the new scheme?

Yes, by refunding withdrawal benefit together with interest. Thereafter, he/she will be entitled to receive pension from age 58, if he/she completes atleast 10 years of contributory service by then.









4) If employee is a Family Pension Scheme Member and he/she has retired after 58 years of age on 15-01-94. Can he/she join the new scheme?

Yes, anyone who has retired by reaching age 58 between 01-04-93 and 15-11-95 may join the scheme by returning the withdrawal benefit along with interest. He will be paid pension with immediate effect, from date of exit provided he has rendered 10 years of contributory service.









5) If employee is not a Family Pension Scheme member and he/she is 56 years of age, Can he/she join Family Pension?

Yes, by diverting from his/her Provident Fund balance, Family Pension Scheme contribution from date of his/her joining or 01-03-71, whichever is later.









6) Whether the Family Pension Scheme member who has attended the age of 58 years before 01-04-93 and has left employment after 01-04-93 will be admitted to the scheme as member of Family Pension Scheme, 1971?

Yes, he will be deemed to have retired after 01-04-93. On repayment of that withdrawal benefit which was paid, Pension will be paid from same date, provided he has rendered 10 years of contributory service.









7) In case Family Pension member has attained the age of 58 years between 01-04-93 and 16-11-95 then in that case whether arrears of monthly Member Pension become payable for the period earlier than 16-11-95 i.e. from the date of his/her attaining the age of 58 years which is prior to 16-11-95?

No, he/she will be deemed to have retired from 16-11-95 and pension paid accordingly.









8) Is employee the only beneficiary of Fund?

Benefit will be paid to him/her and in his/her absence to his/her family.









9) What is meant by Family?

Family means employees' spouse and children below 25 years of age.









10) Suppose an employee does not have a Family and he/she dies before receiving benefit. Does his/her pension get lost?

No, if he/she does not have a family, benefits will be paid to his/her nominee, who will receive the benefit in his/her absence.









11) Suppose member has not nominated anyone.

The pension / ROC will be paid to the dependent parents.









12) Can member change his/her nomination?

He/She can change his/her nomination whenever he/she decides within the framework of rules for such nomination. In other words if he/she has a family, nomination should be in favour of a member(s) of the family. If he/she has no family he/she can nominate anyone he/she wishes.









13) How many years service is required to be eligible to receive member pension?

Minimum 10 years eligible service will entitle for member pension.









14) Employee is a member of Employees' Pension Scheme. He/She has left employment at 48 yrs. of age and 8 yrs. of service. When shall he/she receive his/her pension?

He/She can take either withdrawal benefit or can take scheme certificate so that the 8 years service can be added to any future service that he / she may put in, in any other covered establishment. By virtue of being a holder of a scheme certificate, if the member dies before 58 years widow / widower and children shall be entitled for pension.









15) What is past service pension?

This pension is for the period of membership of the Employees' Family Pension Scheme, 1971.









16) When does an employee become eligible to become a member of Employees' Provident Fund Scheme, 1952 and Employees' Deposit Linked Insurance Scheme, 1976?

An employee becomes a member of Employees Provident Fund (Employees' Provident Fund) Scheme, 1952 / Employees Deposit Linked Insurance (Employees' Deposit Linked Insurance) Scheme, 1976 immediately on joining an establishment covered under the Employees Provident Funds & Miscellaneous Provision Act, 1952.









17) What is nomination?

Every member has to give the details of himself & details of the nominee for Employees' Provident Fund & Employees' Deposit Linked Insurance Schemes and details of family for Employees Pension Scheme, 1995 in form no. 2.

A member if, is having a family can nominate any one or more persons to receive the Provident Fund on his death. In case of him having no family he can nominate any other person.

Family for the purpose of Employee Provident Fund Scheme'52 means wife/husband, children, whether married or unmarried, including adopted children, if adoption is recognized and dependant parents of member.

Employees Deposit Linked Insurance Scheme benefit will be paid to the nominee under Employees Provident Fund Scheme, 1952.

For the purpose of Employees Pension Scheme,1995 the member has to furnish the details, such as name, relationship & age of all the family members in the form no. 2. Family for the purpose of Employees Pension Scheme, 1995 means wife/husband & children. Whenever member wants to make a change in the nomination already made for Provident Fund, or to update the details of family for Employees Pension Scheme,1995, he has to send a revised form no. 2. The form no.2 is routed through the employer.









18) What are the periodical returns to be sent by an employer to the Provident Fund Office?

The employer of an un-exempted establishment has to forward the following returns. These returns will include details required under the three schemes namely, Employees Provident Fund Scheme, 1952, Employee Deposit Linked Insurance Scheme,1976 and Employee Pension Scheme, 1995.

a) Form-9(Revised):

The details of employees enrolled as members of Employees' Provident FundS'52, Employees' Deposit Linked Insurance'76 & Employees' Pension Scheme'95 on coverage of the establishment- This is to be submitted immediately after coverage, within 15 days of coverage.

b) Form-12A:

The details of the contributions recovered form the members & paid along with details of employers' contribution & administrative charges- This is to be submitted monthly by 25th of following month.

c) Form-5:

The details of the employees enrolled newly to the Provident Fund- To be submitted along with Form-12A every month within 15 days of the following month.

d) Form-10:

The details of the employees leaving service during the month- To be submitted along with form-12A.

e) Challans:

The triplicate copy of challans in token of having remitted the Provident Fund dues in the bank- to be submitted along with form-12A every month.

f) Form-2(Revised):

Nomination form- To be submitted along with form-5/9.

g) Form-3A:

The details of wages & contributions in respect of each member, to be prepared financial year wise- To be submitted to the Provident Fund office by 30th of April every year.

h) Form-6A:

Yearly consolidated statement of contributions- To be forwarded yearly along with form-3A. It should be ensured that all the form-3A are entered in form-6A, irrespective of whether the form-3A was forwarded for the broken period and the total dues as per the form-12A for the whole year agrees with the total of form-6A within 30th April.

i) Form-5A:

Return of ownership of the establishment- To be forwarded immediately after coverage & whenever there is a change in the ownership, it has to be intimated with in 15 days of change.

j) Specimen signature:

Specimen signature of the officer/officers who are authorized to sign the returns/documents relating to Provident Fund forwarded immediately after coverage & whenever there is a change in

authorized officer.









19) What is the procedure to be followed by the member if the employer is not attesting his claim forms?

It is the duty of the employer under the Act & Scheme to help Employees' Provident Fund organisation to settle the Provident Fund dues of his employees. He has to complete the prescribed application within 5 days of receipt [para72(5)] forms & hand over it to the member when he leaves the service. When a member finds difficult to get the form attested by the employer, he can get the attestation of any of the following officer & send to the Provident Fund office

Manager of a bank.

By any gazetted officer.

Member of the Central Board of Trustees./ committee/ Regional Committee (Employees'

Provident Fund Organization).

Magistrate/ Post/ Sub Post Master/ President of Village Panchayat/ Notary Public.









20) What is the mode of payment of Provident Fund and Employees' Deposit Linked Insurance dues?

Provident Fund & Employees' Deposit Linked Insurance dues is paid by money order/ by deposit in payees' bank a/c/ through employer/ by depositing the cheque in payees' name or part of amount in annuity scheme in any nationalised bank. Payment by money order is allowed where the amount is not more than Rs. 2000/-.









21) What are the modalities to be followed for payment through cheque?

The member has to open an account in the nationalised bank, scheduled bank, urban bank or post office savings bank. He has to furnish the details of bank a/c no. with the full address of the bank in application form. An advance stamped receipt has also to be annexed in the form.

For receipt of pension member/claimant has to open an account only in State Bank of India or Punjab National Bank.









22) In case of returning of cheque what is the procedure to be followed?

Generally the cheques are returned by the bankers when the a/c number is furnished incorrect or a/c has been closed. On receipt of the cheque from the bankers the Provident Fund office will write to the member & employer about the fact & request them to intimate the bank, a/c number & detailed address. In case, the member comes to know about returning of the cheque before this, he can write to the Provident Fund office through his former employer regarding his present address & bank a/c number.









23) What is the time taken for disposal of the application in the Provident Fund office?

The claims received complete in all respects are disposed off within a maximum period of 30 days from the date of receipt of claims in the office. In case the member is not hearing anything about his application within 30 days, he can approach the Public Relation Officer.









24) What is the voluntary rate of Provident Fund contribution by the member?

As per the Act, the member has to contribute at the rate of 10% or 12% of his basic pay, D.A. & retaining allowance if any. In case the member wants to contribute more than this, voluntarily he can do so at any rate he desires. i.e. upto 100% of basic and D.A. But the employer is not bound to contribute at the enhanced rate.









Instructions for a member while sending application to Employees' Provident Fund.

Instructions for a member while sending application to Employees' Provident Fund Organization:

General:

Use the appropriate form for claiming Provident Fund Pension, withdrawal benefit/scheme certificate, Employees' Deposit Linked Insurance benefit, etc. as given below :-

Form-19 : To claim final settlement of Provident Fund by a member.

Form-20 : To claim Provident Fund by nominee/legal heir on death of the member.

Form-10-D : To claim pension. (In duplicate : If within state, In triplicate : If outside state.)

Form-10-C : To claim withdrawal benefit/scheme certificate under Employees' Pension Scheme '95.

Form-5IF : To claim assurance benefit under Employees' Deposit Linked Insurance '76 by nominee/legal heir of a member.

Form-31 : To claim temporary withdrawal/advance under Employees' Provident Fund scheme

'52.

Form-13 : To effect transfer of Provident Fund/Pension from one A/C to another.

Ensure that all columns of the application are filled completely.

Information in the application form relating to name, a/c no. should agree with the details

available with Employees' Provident Fund Organization; which were furnished by the employer at the time of enrolling to Provident Fund.

Application should be signed by the member/claimant.

It should be attested by the former employer. In case attestation by the former employer is not possible, it should be got attested by any other authorized official specified with application form.

Application for final settlement can be sent by a member on completion of 2 months from the date of leaving service, if the reason for leaving service is other than superannuation, medical ground, retrenchment and V.R.S./ Female members getting married etc.

Desired mode of payment can be given legibly, if the amount involved is more than Rs. 2000/-. The amount will sent by deposit in payees' bank a/c. To facilitate this, Bank a/c no., name and address of the bank should be furnished. An advance stamped receipt should also accompany this application.

Application may be supported by the return Form-10, showing the details of leaving service and details of contribution for the year in Form-3A, if not sent earlier by the employer.

Specific additional requirements:

A) Death cases:

Nominee/legal heir should apply in Form-20 /Form-10-D /Form-5IF.

If the member has not executed any nomination, application should be supported by certificate of family members issued by employer/revenue official/sworn in an affidavit by the family/ member/legal certificate from a court of law.

Death certificate of the member.

Certificate of the employer stating whether the death was while in service of the member or not.

B) Pension cases:

Joint photograph of member/spouse or the claimant should accompany the application.

Option for return of capital/commutation should be specified clearly.

Details of non-contributory period during the service, wages/salary for last 12 months should also accompany, if not already sent.

Details of the branch of the specified bank may be given legibly.

Date of birth certificates of children

In case of death away from service, an undertaking by the claimant to the effect that the member was not working / had not worked in any other covered establishment after exit from the establishment on the basis of which pension is being claimed.
8th September 2010 From India, Kochi
Applicability for Employees

APPLICABILITY OF EMPLOYEES' PROVIDENT FUND AND MISCELLANEOUS PROVISIONS ACT '1952

The Employees' Provident Fund and Miscellaneous Provisions Act 1952 applies to the whole India except Jammu & Kashmir.

Employees' Provident Fund and Miscellaneous Provisions Act 1952 is applicable to:

Every establishment which is engaged in any one or more of the industries specified in Schedule I of the Act or any activity notified by Central Government in the Official Gazette. (List of Industries/Establishments)

Employing 20 or more persons .

Cinema Theatres employing 5 or more persons.

The Act does not apply to:

The co-operative societies employing less than 50 persons and working without the aid of power. 16(1)(a)

The establishment to which this Act applies shall continue to be governed by this Act , even if the number of employees falls below 20 at a later date. [ 1(5)].



16(1)(b) Establishments under the control of state/central Govt.& employees who are getting benefits in the nature of 16(1) (b) contributory P.F. or old age pension as per rules framed by the Govt.

16(1)(c) Establishment set up under any central, provincial or state act and the employees who are getting benefits in the nature of contributory P.F. or old age pension as per rules.

Voluntary Coverage

If any of the establishment is not satisfying the above two conditions for coverage and if the employer and majority of the employees are willing , the Act may be applicable to such establishment ( voluntary coverage under section 1(4) )
8th September 2010 From India, Kochi
List of industry covered

Classes of Industries covered under EPF & MP Act, 1952



Date of Extension Industries/Class of Establishment

(1 to 6) 1st Nov, 1952 1 Cement

2 Cigarettes

3 Electrical, Mechanical or General Engineering Products

4 Iron and Steel

5 Paper

6 Textiles (made wholly or in Part of Cotton or wool or jute or silk whether natural or artificial)

6A Jute

(7-19) 31st July,1956 7 Edible Oils and Fats

8 Sugar

9 Rubber and rubber products

10 Electricity including generation, transmission and distribution thereof.

11 Tea (except in the state of Assam where the Govt. of Assam have instituted a Separate Provident Fund Scheme for the industry including plantations)

12 Printing (other than printing industry relating to newspaper establishments as defined in the Working Journalists (conditions of Service and Misc. Provisions Act1955)) including the process of composing types for printing, printing by letter press, lithogra*phy, photogravure or similar process or book binding

13 Stone-ware pipes

14 Sanitary Wares

15 Electrical porcelain Insulators of high and low tension

16 Refractories

17 Tiles

18 Matches

19 Glass

Note: Till the 31st March 1962 the Scheme was not applicable to the following:

(i) Match factories having annual Production of five lakhs/gross boxes of matches or less.

(ii) Such glass factories other than sheet glass shell factories as have an installed capacity of 600 tones per month or less.

(20-23) 30th Sept., 1956 20 Heavy and Fine chemicals including:

(i) Fertilizer

(ii) Turpentine

(iii) Resin

(iv) Medical and pharmaceuticals preparations

(v) Toilet Preparations

(vi) Soaps

(vii) Inks

(viii) Intermediates dyes colour lacs and toners

(ix) Fatty Acids

(x) Oxygen acetylene and Carbon Di-Oxide gases.

(The Act was actually enforced in the industry with effect from 31.7.57)

21 Indigo

22 Lac including Shellac

23 Non-edible vegetables and animal oils and fats

31st Dec., 1956 24 Newspaper establishments.

31st Jan.,1957 25 Mineral Oil Refining

(26 to 30A) 30th April,1957 26 Tea plantations (Other than the tea plantations in the State of Assam

27 Coffee Plantations

28 Rubber plantations

29 Cardamom plantations

30 Pepper plantations

30A Mixed plantations

(31-37) 30th Nov.,1957 31 Iron Ore Mines

32 Manganese Mines

33 Limestone Mines

34 Gold Mines

35 Industrial and Power Alcohol

36 Asbestos Cement Sheets

Limestone Mines 37 Coffee curing establishments

30th April,1958 38 Biscuit making industry (including composite units making biscuit and Products such as bread, confectionery and milk and milk powder)

30th April,1959 39 Road Motor Transport establishments

(40 & 41) 31st May,1960 40 Mica Industry

41 Mica Mines

(42 and 43) 30th June,1960 42 Plywood

43 Automobile repairing and servicing

30th Nov. 1960 44 Cane farms owned by sugar factories

(45-47) 31st Dec.1960 45 Rice Milling

46 Dal Milling

47 Flour Milling

31st May,1961 48 Starch

(49-53) 30th June,1961 49 Hotels

50 Restaurants

51 Establishments engaged in the Storage or transport or distribution of petroleum or Natural gas or products of either petroleum or natural gas.

52 Petroleum or natural gas Explorations, prospecting drilling or production.

53 Petroleum or natural gas refining

(54-58) 31st July,1961 54 Cinemas (including Preview theaters)

55 Film Production

56 Film Studios

57 Distribution concerns dealing with exposed films

58 Film Processing Laboratories

31st August,1961 59 Leather and Leather products Industries/Classes of Establishments

(60 and 61) 30th Nov.,1961 60 Stoneware Jars

61 Crockery

31st December, 1961 62 Every cane farm owned by the owner or occupier of a sugar factory or cultivated by such owner or occupier or any person on his behalf.

30th April,1962 63 Every Trading and commercial establishments engaged in the Purchase, sale or storage of any good including establishment of exporter, importer advertiser, commission agents and brokers and commodity and stock exchanges, but not including banks or warehouses established under any Central or State Act.

30th June,1962 64 Fruit and vegetable preservation

30th Sept.,1962 65 Cashew nuts

(66 to 70) 31st Oct.,1962 66 Establishments engaged in the processing or treatment of wood including manufacture of hardboard chipboard, jute or textile wooden accessories, cork products, wooden furnitures, wooden sports goods, cane or bamboo products, wooden battery separators.

67 Saw mills

68 Wood seasoning kilns

69 Wood preservation plants

70 Wood workshop

31st Dec.,1962 71 Bauxite Mines

31st March,1963 72 Confectionery

(73 to77) 30th April 1963 73 Laundry and Laundry services

74 Buttons

75 Brushes

76 Plastic and plastic products

77 Stationery products

31st May,1963 78 Theaters where dramatic performance or other forms of entertainments are held and where payment is required to be made for admission as audience or spectators.

(79 and 80) 31st May,1963 79 Societies, clubs or associations which provide board or lodging or both facility for amusement or any other service to any of their member or to any of their guest on payments.

80 Companies, societies, associations, clubs or troupes which give any exhibition or acrobatic or other performance or both, in any arena circular or otherwise or perform or permit any other form of entertainment in any place, other than a theater, and require payments for admission into such exhibition or entertainment as spectators or audience.

(81 and 82) 31st August,1963 81 Canteens

82 Aerated water, soft drinks or carbonated water w.e.f. 31st Oct.

31st Oct.,1963 83 Distilling and rectifying of spirits (not falling under industrial and power alcohol) and blending of spirits

(84 and 85) 31st Jan.,1964 84 Paint and Varnish

85 Bone crushing

(86 and 87) 30th June,1964 86 Pickers

87 China Clay Mines

(88 to 93) 31st Oct.,1964 88 Attorneys as defined in the Advocates Act, 1961 (25 of 1961)

89 Chartered or registered Accountants as defined in the Chartered Accountants Act, 1949. (38 of 1949)

90 Cost and Works Accountants within the meaning of the cost and Works Accountants Act, 1959 (23 of 1959)

91 Engineers and Engineering Contractors not being exclusively engaged in building and construction industry.

92 Architects

93 Medical practitioners and Medical specialists

31st Dec., 1964 94 Milk and milk products



(95 to 97) 31st Jan., 1965 95 Travel agencies engaged in:

(i) Booking of international air and sea passengers and other travel arrangements and

(ii) Booking of internal air and mail passengers and other travel

(iii) Forwarding and clearing of cargo from and to overseas and within India

96 Forwarding agencies engaged in the collecting, packing, forwarding or delivery of any goods including cargo; loading break bulk service and foreign freight service.

97 Non-ferrous metals and alloys in the form of ingots

31st March,1965 98 Bread

30th June,1965 99 Steaming, redrying, handling, sorting, grading or packing of tobacco leaf.

31st July,1965 100 Agarbatee (including dhoop and dhoopbatee)

31st August,1965 101 Magnesite Mines

30th Sept.,1965 102 Coir (excluding the spinning sector)

31st Dec.,1965 103 Stone quarries producing roof and floor slabs, dimension stones, monumental stones and mosaic chips stones and mosaic chips.

31st Jan.,1966 104 Banks other than the nationalized banks established under any Central or State Act;

30th June,1966 105 Tobacco industry that is to say any industry engaged in the manufacture of Cigars, Zarda, Snuff, Quivam and Guraku from Tobacco.

31st July,1966 106 Paper Products

30th Sept.,1966 107 Licensed salt

30th April,1967 108 Linoleum

(108 and 109) 109 Indoleum

31st July,1967 110 Explosives

31st August,1967 111 Jute bailing or pressing

31st October,1967 112 Fireworks and percussion cap work

30th Nov.,1967 113 Tent making

(114 to 120) 31st August,1968 114 Barites Mines

115 Dolomite Mines

116 Fireclay Mines

117 Gypsum Mines

118 Kyanite Mines

119 Siliminite Mines

120 Steatite Mines

31st Dec.,1968 121 Cinchona Plantations

30th April,1969 122 Ferro Manganese

(123 and 124) 30th June,1969 123 Ice or ice-cream.

124 Diamond Mines

31st Jan.,1970 125 General insurance business

31st March ,1971 126 Establishments rendering expert service such as supplying of personnel, advice on domestic or departmental enquiries, special service in rectifying pilferage thefts and pay roll irregularities to factories and establishments on certain terms and conditions as may be agreed upon between the establishments and establishments rendering expert service.

30th Nov.,1971 127 Factories engaged in winding of thread and yarn reeling

31st March,1972 128 Railway booking Agencies run by Contractors or other private

30th Sept.,1972 129 Cotton ginning, bailing and pressing

31st March,1973 130 Every mess, not being a military mess

31st May,1973 131 Katha making

31st August 1973 132 Establishments known as hospitals run by any individual association or institution.

30th April, 1974 133 Beer manufacturing

30th Sept., 1974 134 Sorting, cleaning and testing of cotton waste.

(135 and 136) 30th Nov.,1974 135 Societies, Clubs and associations which render service to their members, without charging any fees over and above the subscription fee or membership fee.

136 Garments making factories

(137 to 140) 31st Dec.,1974 137 Agricultural farms,

138 Fruit orchards

139 Botanical gardens

140 Zoological gardens.

30th June 1975 141 Soapstone mines and establishments engaged in the grinding of soapstone

(142 to 154) 31st July, 1976 142 Apatite Mines

143 Asbestos Mines

144 Calcite Mines

145 Ball-clay Mines

146 Corundum Mines

147 Emerald Mines

148 Feldspar Mines

149 Silica (sand mines)

150 Quartz Mines

151 Ochre Mines

152 Chromite Mines

153 Graphite Mines

154 Flourite Mines

(155 to 157) 28th Jan.,1977 155 Establishments which are factories engaged in the manufacture of glue and gelatine.

156 Stone quarries producing stone chips, stone sets, stone boulders and ballasts.

157 Establishments engaged in Fish processing and non-vegetable food preservation industry including bacom factories and pork processing plants.

31st May,1977 158 Establishments engaged in manufacture of beedi.

31st Dec.,1978 159 Financing establishments other than banks not being the Unit Trust of India, the Agriculture Refinance Corporation, Industrial Development Bank of India, the Industrial Finance Corporation of India, the State Finance Corporation

6th Jan.,1979 160 Lignite Mines

31st July,1979 161 Ferro Chrome

(162 to 164) 31st May,1980 162 Diamond cutting

163 Quarsite Mines

164 Inland water transport establishments

(165 and 166) 31st Oct.,1980 165 Building and construction

166 Manufacture of Myrobalan extract Powder, Myrobalan extract solid and vegetable tanning blended extract

30th Nov.,1980 167 Brick

23rd Nov.,1981 168 Establishments engaged in Stevedoring loading and unloading of ships.

(169 and 170 ) 7th Dec.,1981 169 Establishments engaged in poultry farming

170 Establishments engaged in cattle feed industry.

6th March,1982 171 (i) Any University

(ii) Any college, whether or not affiliated to a University.

(iii) Any School, whether or not recognised or aided by the Central or State Government.

(iv) Any scientific institution;

(v) Any institution in which research in respect of any matter is carried on

(vi) Any other institution in which the activity of imparting knowledge or training is systematically carried on

1st Jan.,1984 172 Industries based on asbestos as principal raw material on voluntary basis.

1st Oct. 1984 173 Cinema theatres employing five or more workers as specified in section 24 of Cine Workers & Cinema Theatre Workers(Regulation of Employment) Act, 1981

16th Sept,1989 174 Industries manufacturing Iron ore pellets

25th Mar.,1992 175 Guar Gum factories

(176 and 177) 1st April,1992 176 Marble mines

177 Diamond saw mills

(178 to 180) 1st April, 2001 : 178 An establishment engaged in rendering Courier services

179 An establishment of aircraft or airlines other than the aircraft or airlines owned or controlled by the Central or State Government.

180 An establishment engaged in rendering cleaning and sweeping services

10th November,2005 181 Any Estt. engaged in construction, maintenance, operation and commercial activities of Railways; other than Indian Railways and other railway establishments owned and controlled by Central or State Government

27th July, 2006 182 Any establishment engaged in manufacture, marketing, servicing and usage of a computer [as defined in clause (i) of Sub-section (1) of Section 2 of the Information Technology Act (21 of 2000)] / or deriving any form of output therefrom and related processing services.

(183 to 186) 08th December 2007 183 Companies offering Life Insurance, Annuities etc. other than Life Insuarance Corporation of India.

184 Private Airports and Joint venture Airports.

185 Electronic Media companies in Private Sector.

186 Lodging Houses, Service apartments and condominiums.
8th September 2010 From India, Kochi
CONTRIBUTION OF EMPLOYERS



Rates of Contribution:

a) The Employees' Provident Fund Scheme

In respect of establishments employing 20 or more persons and engaged in industry notified under Section 6 of Act ( other than the Establishments. declared as sick ) 12% of the basic pay DA , Cash value of food concession and retaining allowance , if any, subject to a maximum of Rs.6500/- per month. Voluntary higher contributions are also acceptable at the joint request of the member and the employer . However, the rate of contribution is 10% in respect of the following categories of establishments:

Any establishment covered prior to 22.9.97 in which less than 20 persons are employed.

Any sick industrial company as defined in Clause(0) of Sub-Section(1) of Section 3 of the sick industrial companies ( special provisions ) Act 1985 and which has been declared as such by the Board for Industrial and Financial Reconstruction.

Any Establishment which has at the end of any financial year accumulated losses equal to or exceeding its entire net worth.

Any Establishment engaged in manufacturing of (a) Jute , (b) Beedi , (c) Brick , (d) Coir (other than spinning sector), (e) Guar Gum Industries/Factories.

b) The Employees' Pension Scheme

From and out of employer's share of Provident Fund contributions 8.33% of the total wages limited to Rs. 6500/- per month is segregated and credited to the Employees' Pension Fund in A/C No. 10 ( w.e.f. 1-06-2001 ).

The Central Government also would contribute at the rate of 1.1 / 6% of total wages.



c) Employees' Deposit Linked Insurance Scheme:



No amount is recovered from employee's wages . Employer should pay 0.5% of total wages subject to a ceiling of Rs. 6500/- per month ( w.e.f. 1-06-2001 ).
8th September 2010 From India, Kochi
Members



Eligibility to Membership:

a) Employees' Provident Fund Scheme:

Every employee (including part-time workers and those employed by or through contractors) shall be entitled to become a member of the Scheme from the date of joining the factory or the other establishment. (Para 26)

Every excluded employee shall be entitled to become a member from the date he ceased to be such employee.

Every member of an exempted Provident Fund on joining establishment to which the Scheme applies.

Any employee who is not otherwise eligible to become member of the Scheme, on request by him and his employer.

Every newspaper employee other than an excluded employee shall be entitled to become member of the Fund after completion of 3 months continuous service or if he has actually worked for 60 days during 3 months or less (There is no wage ceiling in the case of newspaper employee). (Para 80)

Every Cine Worker other than an excluded employee shall be entitled to become a member of the Fund if he has worked in not less than three feature films with one or more producers provided his pay at the time of joining the Fund does not exceed Rs. 1600/-P.M or Rs.15,000/- per year. (Para 81)

Note: w.e.f 1-11-90 , an employee is eligible for membership from the very first date of joining a covered establishment.

a) Employees' Pension Scheme:

Every employee who became member of the Employees' Provident Fund Scheme on or after 16-11-95. (Employee who is above the age of 58 on the date of joining the Employees' Provident Fund Scheme shall not be enrolled).

Every employee who is a member of Employees' Provident Fund Scheme 1952 and who has not opted for erstwhile Employees' family pension scheme, may also become a member if he opts for Employees' Pension Scheme.

Every employee who was a member of Employees' Provident Fund Scheme and has left service between 1-4-93 and 15-11-95 can also join the Employees' Pension Scheme by submission of option.

Note: The Employees' Pension Scheme membership will cease from the date the member attains 58 years of age . However, he will continue to be a member of Employees' Provident Fund till he leaves the service and withdraws the Provident Fund accumulations.

c) Employees' Deposit Linked Insurance Scheme:

Every employee who become member of the Employees' Provident fund Scheme/exempted Provident Fund Scheme.









Administrative Charges



a) Employees' Provident Fund Scheme:

1.10% of total wages on which Provident Fund is recovered subject to a minimum of Rs. 5/- shall be payable by the employer every month . Prior to 1.8.98, w.e.f. 1.8.98 .65% of total wages

b) Employees' Pension Scheme Scheme:

No administrative charges are payable by the employer .The entire cost of administration is met by Central Government .

c) Employees' Deposit Linked Insurance Scheme:

0.01% of the total on which the Employees' Deposit Linked Insurance contributions recovered subject to a minimum of Rs. 2/- per month .











Inspection Charges



a) Employees' Provident Fund Scheme:

0.18% of the total wages on which Provident Fund is recovered .

b) Employees' Pension Scheme Scheme:

Nil .

c) Employees' Deposit Linked Insurance Scheme:

0.005% of the total wages of the employees who are entitled to become members of the Employees' Deposit Linked Insurance Scheme subject to a minimum of Re. 1/-









Duties of Employer



a) Employees' Provident Fund Scheme (Para 36)and (Para 36A):

Enrol the eligible employees as Employees' Provident Fund subscriber from the right date.

Send initial returns in Form 5A , F9(Revised) , accompanied by F2(Revised), monthly returns in F5, accompanied by F2, F10, F12A accompanied by challans and annual return in F3A accompanied by F6A.

To maintain the inspection note book for an inspector to record his observation.

Maintain such accounts in relation to the amounts contributed to the fund andby his employees.

To comply with all the directives issued by the Central Board for proper implementation of the scheme.

Pay to the Fund within 15 days of the close of the month both the shares of contribution and administrative charges or inspection charges .

b) Employees' Pension Scheme Scheme (Para 20 EPS '95):

There is no need to furnish a separate return by the employers.

Pay to the Fund within 15 days of the month Pension Fund contributions.

c) Employees' Deposit Linked Insurance Scheme (Para 10):

There is no need to furnish a separate return by the employers .

Pay to the Fund within 15 days of the close of the month both the contributions and Administrative charges or Inspection charges .









DO'S FOR A MEMBER:



While joining an establishment, furnish details of previous employment if any, with previous Provident Fund a/c number and scheme certificate.

In case of existing Provident Fund/ Pension a/c, apply for transfer of previous a/c number to the present a/c number.

Ensure that employee furnishes form with details of previous Provident Fund a/c no. to Employees' Provident Fund Organisation.

Execute form-2, in details of self, nominee for Provident Fund and pension and details of family and see that it is forwarded to Employees' Provident Fund Organisation by the employer.

Ensure that particulars furnished are correct in all respects.

Ensure that enrolment to Employees' Provident Fund/ Employees' Pension Scheme is done immediately on joining the establishment.

Provident Fund is deducted at statutory rate from the total wages i.e. basic, D.A. and retaining allowance if any.

If desirous of enhancing rate of contribution, inform the desire with the higher rate opted for to Employees' Provident Fund Organisation through employer and allow employer to deduct at enhanced rate from the wages.

If the wages drawn is more than Rs. 6500/-, intimate your desire to contribute on the whole amount to Employees' Provident Fund Organisation through employer. Employer can also contribute on the whole amount drawn as wages under intimation to Employees' Provident Fund Organisation.

Check up periodically with the employer that contribution and other charges are paid to Employees' Provident Fund Organisation and ensure it's correctness by verifying the form-3A (contribution card) maintained by the employer.











DON'TS FOR A MEMBER:



DON'TS FOR A MEMBER:

Don't give false clarification and incorrect particulars to Employer and Employees Provident Fund Organisation.

Don't fall victim to middlemen/ agents. Employees' Provident Fund Organization does not have any agent.

Don't allow Employer to deduct his own share of contribution or administrative charges payable by him from the wages.

Don't be a party to misclassified allowances, with a view to avoid payment of Provident Fund
8th September 2010 From India, Kochi
SPECIFIC PROBLEMS OF EXEMPTED ESTABLISHMENTS

A few establishments are not submitting the prescribed monthly returns.

Quite a few major employers are delaying transfer of fund to the Board of Trustees, thus violating the conditions for grant of exemption.

Board of Trustees is not reconstituted in time.

Investment is not being made by many of the trustees on the plea that huge amounts are sanctioned towards NR loans, House Building and that State/Central Government securities are not available.

Audit Reports of the Provident Fund Trust are due.

Accounts slips are being issued by most of the trustees even without audit of accounts.

SGL account with P.D.O of R.B.I is generally not opened by many Establishments.

The annual returns under Employees' Pension Scheme 1995 (Form No. 7 and 8) which is due on 30th April every year are not submitted in time.

Provident Fund Advance claims account not settled in time.

Details of Board of Trustees are not available on closure/sick/defaulting units.

Statutory rate of interest not paid by several establishments.

Mis-utilisation of fund by Board of Trustees.

Amendment made in the Employees' Provident Fund Act and Scheme by notifications/ordinance etc. are not being incorporated /implemented in the Provident Fund rules by the exempted establishments.
8th September 2010 From India, Kochi
EXEMPTION : PROVISIONS OF ACT / SCHEMES

Types of Exemption

An establishment covered under the Employees' Provident Fund & Miscellaneous Provisions Act 1952 is required to comply with the statutory provisions of the Act and also the provisions of the Schemes framed under the Act namely Employees' Provident Fund Scheme, 1952, Employees' Pension Scheme Scheme, 1995 and Employees' Deposit Linked Insurance Schemes, 1976.

However, the Act provides for grant of exemption from the operation of the Act and also exemption from the operation of the Schemes framed under the Act. Thus, the types of exemptions provided under the Act may be broadly classified as under:

Exemption from the Act ( Including the Schemes ), under Section -16 (2) of the Act.

Exemption from the operation of the Scheme(s) viz. Employees' Provident Fund Scheme / Employees' Pension Scheme /Employees' Deposit Linked Insurance Schemes.

(a) Exemption from the Act ( Including the Schemes ):

This type of Exemption is allowed under Section 16(2) of the Act by the Central Government. Exemption from the Act is allowed only to a class of establishments. It is granted considering the financial or other circumstances of the class of establishments. This exemption can be given prospectively or retrospectively. It is allowed for a specified period only. The classes of establishments for which this type of exemption currently in force are:

Establishments registered under the Societies Registration Act, 1860, run mainly on grants-in-aid received from the Central Government or the State Government. Establishments which are employing only ex-servicemen who are in receipt of pension benefits as admissible under the trust rules for a period of 5 years w.e.f. 18-02-2000. (Notification dated on 5.4.2000)

Voluntary organisations engaged in leprosy eradication programmes.

(b) Exemption from the operation of the Scheme(s) viz. Employees' Provident Fund Scheme / Employees' Pension Scheme /Employees' Deposit Linked Insurance Schemes:

In this type of exemption, it is only an exemption from the operation of a specified scheme and not from the Act. Apart from granting exemption to an establishment from the operation of a particular scheme, the Act also provides for grant of exemption to an individual employee and also to a class of employees. Thus, exemption from the operation of the Scheme is granted:

To an establishment as a whole.

To an individual employee ( under the Employees' Provident Fund & Employees' Deposit Linked Insurance Scheme only )

To a class of employees.





Issue of Relaxation order under the Employees' Provident Fund & Employees' Deposit Linked Insurance Schemes :

Before granting exemption to an establishment the application of the establishment and also the rules of the Fund are required to be scrutinised for considering the grant of exemption. As it may take some time to process the application, the Regional Provident Fund Commissioner / Central Provident Fund Commissioner as the case may be, may issue a relaxation order to the establishment specifying that the establishment may not, pending grant of exemption:

Submit the returns required to be submitted under the Scheme.

Remit the dues to the Fund

Transfer the accumulations from the existing Fund to the C.B.T., Employees' Provident Fund.

The Regional Provident Fund Commissioner / Central Provident Fund Commissioner may also impose certain other conditions on maintenance of accounts, enrolment of members, Investment of monies, payment of inspection charges and submission of returns etc., in the Relaxation Order. For all practical purposes the establishment under Relaxation Order shall be treated on par with the establishment granted exemption. The Relaxation Order is issued under para 28(7) of the Employees' Deposit Linked Insurance Scheme.

Exemption from the operation of Employees'

Provident Fund Scheme , 1952:

Exemption from the operation of Employees' Provident Funds to an establishment as a whole, is granted either under Section 17(1)(a) or under Section 17 (1)(b) of the Act.

Exemption under Section 17 (1)(a):

The grant of exemption to an establishment under Section 17 (1)(a) is considered where the rates of contribution are not less favourable then the statutory rates provided in Section 6 of the Act and the employees are also in enjoyment of other PF benefits which are also on the whole not less favourable than the benefits provided under the Act / Scheme. The authority to grant this exemption is the 'Appropriate Government', as defined in Section 2(a) of the Act ( Central / State Government, as the case may be ) and notified in Gazette.

Exemption under Section 17(1)(b):

Exemption under Section 17 (1)(b) is granted where the employees in establishment are in enjoyment of benefits in the nature of Provident Fund, Pension or gratuity which are separately or jointly on the whole not less favourable than the benefits provided under the Act / Scheme. It is granted by the 'Appropriate Government ', through a notification in the gazette.

Payment of Inspection charges :

The establishment to which Relaxation Order is issued / exemption is granted is required to pay Inspection charges @ 0.18% of total wages on which Provident Fund is recovered, to the Regional Provident Fund Commissioner concerned by deposit in cash / local cheque in S.B.I. to the credit in A/C No. 2 of the Employees' Provident Fund, through prescribed challan.

Exemption of an Employee : (Employees' Provident Fund Scheme ,52 )

Section 17 (2) read with para-27 of the Employees' Provident Fund Scheme provides for exemption from the operation of all or any of the provisions of the scheme to an individual employee. It is granted by the Regional Provident Fund Commissioner on the receipt of application in Form-1 from the employee. The exemption is granted where an employee is entitled to benefits in the nature of Provident Fund, gratuity or old age pension and such benefits separately or jointly are on the whole not less favourable than the benefits provided under the Act and Scheme.

The re-election is permitted only once on each account.



Exemption of a Class of Employees : ( Employees' Provident Fund Scheme ,52 )

Section 17 (2) read with para-27A of the Employees' Provident Fund Scheme provides for grant of exemption from the operation of all or any of the provisions of the scheme to a class of employees. It is granted by the appropriate Government on the receipt of application from the employer. The exemption is granted where employees are entitled to benefits in the nature of Provident Fund, gratuity or old age pension and such benefits separately or jointly are on the whole not less favourable than the benefits provided under the Act and Scheme.

Wherever the exemption to a class of employees is granted, the employer is required to submit a monthly return to the Regional Provident Fund Commissioner in the prescribed Performa. The due date for submission of this return is 25th of the month following that to which it relates. The employer is required to pay Inspection Charges @ 0.18% on wages of employees exempted and invest the Provident Fund monies in accordance with the pattern of investment prescribed by the Central Government. The class of employee may again be permitted to join the statutory fund. The re-election is permitted only once on each account.





Exemption- Provision of Act / Scheme-At a glance



S.No. Nature of Exemption

Granted under Act/Scheme

Authority to grant exemption

Authority to issue Relaxation Order

Remarks



1. Exemption from the Act

Section 16(2) of the Act

Central Government

N.A.

Exemption to a class of Establishment only for a specified period.



2. Exemption from the operation of Employees' Provident Fund Scheme'52

Section 17(1)(a) or 17(1)(b)

Appropriate Government

Regional Provident Fund Commissioner. (para79)

Exemption to an Establishment as a whole.



3. - Do -

Section 17(2) read with para 27-A of Employees' Provident Fund Scheme

Appropriate Government

Regional Provident Fund Commissioner. (para 79)

To a class of employees.



4. - Do -

Section 17(2) read with para 27 of Employees' Provident Fund Scheme

Regional Provident Fund Commissioner



To an individual employee.



5. Exemption from the operation of the Employees' Pension Scheme '95

Section 17 (1C)

Appropriate Government



To an Establishment as a whole.



6. - Do -

Section 17 (1C)

Appropriate Government



To a class of Establishment



7. Exemption from the operation of Employees' Deposit Linked Insurance Scheme '76

Section 17 (2-A)

Central Provident Fund Commissioner

Regional Provident Fund Commissioner. (para28(7))

To an Establishment as a whole



8. - Do -

Section 17 (2B) read with para28(4)

Central Provident Fund Commissioner

- Do -

To a class of employees.



9. - Do -

Section 17(2B) read with para28(1)

Regional Provident Fund Commissioner

-

To an individual employee.









Exemption from Employees' Family Pension Scheme '95

Section 17 (1C) of an Act provides for grant of exemption from the operation of Employees' Pension Scheme, 1995 . It is granted by the Appropriate Government through a notification in the official Gazette. Exemption may be granted to an establishment as a whole or to a class of establishments . The grant of exemption is subject to the conditions specified by the Appropriate Government . The exemption is granted where the establishment or the class of establishments are in enjoyment of benefits in a nature of pensionary benefits which are at par or, are more favourable then the benefits provided under this Scheme.



Exemption from the Employees'

Deposit Linked Insurance Scheme '76 :

Section 17 (2A) of an Act provides for grant of exemption from the operation of Employees' Deposit Linked Insurance Scheme ,1976 . It is granted to an establishment , where the employees are without making any separate contribution or payment of premium , are in enjoyment of benefits in the nature of Life Insurance whether linked to their deposits in Provident Fund or not and such benefits are more favourable than the benefits admissible under the Insurance Scheme . It is granted by the Central Provident Fund Commissioner by notification in the official gazette and is subject to conditions that may be specified in the notification . It is granted either prospectively or retrospectively .

Pending grant of exemption to an establishment relaxation order may be issued under para-28(7) of the Employees' Deposit Linked Insurance Scheme,1976 by a Regional Provident Fund Commissioner .

An establishment exempted from the operation of the Employees' Deposit Linked Insurance Scheme ,1976 is required to submit a monthly return to the Regional Provident Fund Commissioner .

Para-28(4) of the Scheme provides for grant of exemption by the Central Provident Fund Commissioner to any class of employees .

Under Section 17 (2B) read with Para-28(1) of the Employees' Deposit Linked Insurance Scheme,1976, the Regional Provident Fund Commissioner may grant exemption from the operation of any or all of the provisions of the Employee Deposit Linked Insurance Scheme to an employee.

The establishment shall pay inspection charges at the rate of 0.005% of the basic wages and Dearness Allowance subject to a minimum of Re.1/- per month .
8th September 2010 From India, Kochi
CONDITIONS FOR GRANT OF INSTALLMENT FACILITY TO LIQUIDATE THE OUTSTANDING PF ARREARS



This facility is available only for liquidation of arrears under the Employees Provident Fund Act including damages and interest.

Maximum installments shall be 36 (monthly installments). However, the number of installments admissible in each case will be decided on individual merits.

Except in the case of sick units, the defaulters shall be required to liquidate the employees’ share, before applying for installments.

The scheme shall operate from the subsequent month of grant of the facility.

A revolving bank guarantee equal to one installment shall be furnished along with the proposal.

The proposal shall be submitted to the regional / sub-regional / sub-accounts office controlling compliance of the establishment. Depending on the delegated powers the case shall be processed by the appropriate office.

Where the case is to be decided by the Head office, the proposal complete in all respect shall be forwarded by the Regional Provident Fund Commissioner-I alongwith his observations and specific recommendations.

RPFC-I shall recommend the installment only where it exceeds the delegated powers or where the period required stretches beyond the calendar year.

Only if the RPFC is satisfied about the viability of the scheme, he shall send his recommendation.

The number of installments recommended shall be reasonable and relatable to the quantum of default.

The establishment shall be required to remit the installment amount positively before 15th of the subsequent month.

The establishment shall ensure remittance of the current dues alongwith the installment dues before 15th of the month.

There shall be an undertaking regarding payment of damages and interest dues as and when levied.

The installment scheme shall be deemed to have been cancelled in case of any default in payment either of installment amount or current dues.

Consequent on the cancellation of the installment facility, all coercive steps shall be initiated against the establishment / employer for realizing the outstanding dues without further notice.

Even where the default amount is within the powers of the RPFCs a review shall be made by the RPFC-I of the region periodically.

Further details, if any required, can be had from the nearest office of the Employees Provident Fund Organisation.
8th September 2010 From India, Kochi
#Anonymous
Form_11_-_PF_Declaration_Form_(New) COMPOSITE CLAIM FORM (AADHAR) COMPOSITE CLAIM FORM (NON-AADHAR) Form19_New Form 10c All Form Editable Fille & Sign
4th May 2017 From India, Amravati

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