Industrial Relations
Workplace Assessment And Training
+1 Other

Dear All, Kindly assist me on the above subject. Thanks a lot Tulasi
From Malaysia, Kajang
Dear Tulasi
Please call your Security Officer. Speak to him informally and ask for the reason. Hope you are having the Daily Occurrence Register, maintained by the Security Officer, in which all the incidents and occurrence took place in the Office/Factory/Site must be recorded and the same should be produced daily at specific time to the Administration/HR Head. If that practice is not followed in your organisation, please start the same immediately, so that such lapse will not occur in future.

From India, Kumbakonam
Dear Tulasi
Verbal warning means only what we are telling and giving warning orally. This will not get recorded and it cannot be reduced to writing. If it is in written statement, then it cannot be verbal warning.
If you intended to issue a warning letter, first you call the Security Officer. Issue him a show-cause notice asking for explanation for the incident took place. If he is not submitting his reply by the specified date and time, then you can proceed further with disciplinary action against the Security Officer. In case if the Security Officer's reply is not convincing you then also you can initiate the administrative / disciplinary action against the security officer.
Hope your doubt is cleared.

From India, Kumbakonam
A file note about verbal warnings can be recorded.
Whenever you give a staff member a "verbal warning" or even having a general discussion about performance issues, you should ALWAYS record the gist of the discussion AND any agreed actions, on the employee's file.
By keeping a written record of all such discussions, you can build your case if it becomes necessary to dismiss the employee.
Not sure what happens in India, but in many countries, if a dismissal case comes to court, an employer who has good evidence of all actions taken prior to dismissing the employee (e.g. verbal warnings, performance plans, written warnings etc), would have a very good chance of winning the case.

From Australia, Melbourne
Thanks for nice information Mr. John. In future as a process of verbal warning, I too will follow the same to record the verbal warnings in File Note.
Dear Tulasi
You can make a file note on the Staff Discipline File about the incident/lapse of the Security officer, you will sign as a initiating person, address the same to your boss and obtain a sign from your security officer, as he has accepted his fault and in future he will not repeat the same.

From India, Kumbakonam
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