Assistant Manager Human Resources
Incharge H.r & Administration
Personal documents of employees are confidential and should not be access by unauthorized persons. It is the responsible of HR to maintain.
You may put separator in files and segregate documents as required and should be with HR and for any reference manager may seek HR for it and is a general practice.
Appraisal documents copy is provided to reporting managers. Discuss with management about the consequence on the organization and employees if data are missed, leaked or wrongly utilized.
Hope they will understand.
2nd June 2011 From India, Bhubaneswar
2nd June 2011 From India, Gurgaon
In our organization, there is not allowed to any body to enter in a room where we keep all personal files record. We have two keys of that room, one key is kept by Security Officer and second key is kept by Manager H.R.
The employees personal files record is a strictly confidential. We can not show to others. You try to understand this to your management and i am sure that they will definitely understand your point.
2nd June 2011 From Pakistan, Lahore
All our fellow members are given great guidance to you.
You can do one thing, if the assessing officer requires the performance Appraisal details assessed by him for his reference , prepare a consolidated statement out of the PA points and hand it over to him.
But never ever send the full performance appraisals to him.
Regarding the Technical certificates and Technical details, you can send Xerox copies of the same to the concern managers.
Excellent Hr Services,
2nd June 2011 From India, Selam