Vikash1017
Manpower Planning And Costing, Recruitment
Tajsateesh
Recruitment/talent Acquisition, Career Counselling
Manup_mba
It-recruiter
+1 Other

Hey every one, i am working in a construction company as HR Assistant. In our company there is no proper structure of positions in different departments. I want to make a restructure plan for all departments in organizational charts, My purpose is to make a setup that will be help full in flowing of instructions from top to bottom level. I need suggestions how to do this task and from where to take start ?
23rd April 2011 From Saudi Arabia
Hi Md. Ejaz,
before jumping on any opinion, Need to know that, you are planning to Restructure The Head Office reporting system or only for Site Level.
Please provide sufficient Data if you want any solution.
23rd April 2011 From India
Hello Muhamamd Ejaz,

Vikash Sharma is right. Pl be as elaborate as possible if you want any workable solution(s) to your query.

Also, it's a bit odd that YOU have been given this task, even though you are only a HR Assistant, since such tasks are invariably assigned to senior HR persons in the Company. Is your goal more of a knowledge-gaining experiment or are you expected to submit your Report to the higher-ups in the organisation? Pl note that there's nothing wrong to conduct such an exercise even for knowledge purposes, except that there will be limitations to such an exercise.

One more thing--based on your present posting--is that your focus seems to be just top-to-bottom. For your model/plan to be truly effective from the HR perspective, it has to be BOTH top-to-bottom AND bottom-to-top. One of the main reasons why organisations fail to perform in the long-run is the inability to read the indications of the lower-rung employees, which is usually due to a lack of a suitable mechanism to tap such feedback & incorporate into the overall management strategy/policy.

Rgds,

TS
24th April 2011 From India, Hyderabad
Hi, and thank u Mr. Vikash Sharma & Mr. TS. @Mr. Vikash, dear I want to design a complete design from office to sites. In our company there are 10 existing departments and all department managers are sitting here. every department have there setup and about sites all project managers are directly reporting to VP and Operation manager. all sites are under there supervision. So i want to design a complete structure in which i want to mention already existing positions ( in proper way if some of them are not on right positions) and the positions for our future needs in and under each supervisor.
@ Mr. Ts, dont consider my position as HR Assistant, and the second thing is that i want to do it because we dont have a proper planning for management structure and second thing the learning purpose is also involved.
Thanks
24th April 2011 From Saudi Arabia
Dear, Can u provide the names of all departments and existing designations. Best Regards P Manoz Kumar
25th April 2011 From India, Hyderabad
Hi Md. Ejaz.
For Head Office
Hierarchical Organization/Structure with Hierarchical communication structure some time can goes staright.
For site level
Hierarchical Organization/Structure but straight communication structure(Top to bottom, Bottom to top, middle to top, top to middle, bottom to middle, middle to bottom, bottom to bottom, middle to middle, top to top)
and lastly Project manager can discussed with head office only. here the communication system should be rely on project manager only.
26th April 2011 From India
Thanks all, well we have following departments in office,,,
Accounts
Administration & HR ( including some IT staff)
Tendering / Bidding
Marketing
Planning
Technical
Procurement
Infrastructure
Contracts
Industrial Projects
Electromechanical
on every site we have a sub office containing under supervision of Project Managers. the staff members on sites are also answerable to there main department managers in head office. and project managers are directly reporting to VP, and the operation manager after VP.
Dear Mr. Vikash can u kindly give me some example of ur reply with our departments.....
26th April 2011 From Saudi Arabia
Dear Ejaz,
U can easily prepare organisational structure .First of all prepare the organisational chart for site and Corporate office seperately. Just depending upon the hierarchy level .
Eg: Site:
Site head
Accounts Hr PRojects Quality
Same type for Corporate and Keep the reporting link if necessary or maintain seperately if sufficient.
Best Regards
P Manoz Kumar
26th April 2011 From India, Hyderabad
Good Morning Dude.

As i previously mention here on your Quote, here i am giving you some example as well as benefit for adopting Hierarchical Structure for Infrastructure company.

First For site level

See in the Each site level there are lots of department - Civil, Mechanical, HR And IR, Accountant, Store, Operation ETC and each department can not be handle by each deportment of Head office reason This is not a sole project of the company.

Only Project Manager should Accountable for Head Office and Each Site Department should accountable for their respective Project Head only, not for Head Office / Head office department.

the benefit you can Note.

1. Discipline can be maintain (Example- If every one communicate/Accountable to head office, No one can give importance on Project Head decision. cause all think that i can explain my problem to my department at HO rather site level.

2. Accountability - If responsibility lays on Project Head, Project can run smoothly, every one play their roll affectively, and policy can implement easily

3. Partiality- can minimize the partiality,

4. Working politics will Nil against his or her immediate boss.

5. work will done one time

And for Head Office

the benefit you can Note.

1. Discipline can be maintain

2. Accountability will increase each and every employee.

3. Partiality Minimize

4. Working politics will Nil

5. And lastly All policy can implement and follow easily

if you require more clearance i will guide you.

Have Nice Day.
27th April 2011 From India
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