hii all, Im preparing a leave policy for my company. Can anyone help me out in framing a policy or send me their companies leave policy draft. Pooja manager-HR
From India, Bangalore
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From India, Bangalore
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Hi Pooja..
Myself Amit Seth working with an IT Company at Ahmedabad.
Before making Leave policy be clear that it depends on company HR Policy and it varies from organisation to organisation.. Anyways i have designed one of the same for my organisation, it is-
1. All employees/consultants are entitled to the following paid leaves during the course of year from January to December.
• All Purpose Leave (APL) – Employees are entitled to 30 days of All Purpose Leave privilege leave. ( at the rate of 2.5 leave for the period of one month working which includes CL and SL but not Leave Without Pay)These leave will be added every month for each employee. But APL will be sanction proportionate to his period of employment in current year. During the period of twelve months sickness, accident, declared holidays and sanctioned leave will be treated as continuous employment. Only 15 APL will be carried forward to the next year as per company rules and regulations. At the end of the service Employee is entitled to encash all his balanced leave but only if he has followed the Exit policy.
2. During Probation period of 6 months, one can avail only 7 days leaves. After confirmation with the organisation after six months of service he will be entitled to avail all the APLs.
3. All the holidays and weekly off between start date and end date of leave will be treated as leave.
4. All employees/consultants/apprentice should inform their immediate managers regarding their utilizing APL at least 15 days in advance if they are going on leave for more than 3 days, so that proper workload management is planned by the authority. In case of Sick Leave employees should inform their immediate managers about the number of days they will not be able to come to work and should regularly update them if the sickness prolongs than expected.
5. In the normal circumstances, no leave is to be availed during the period of probation. However, in case there are valid reasons requiring employee to be on leave on account of personal exigencies or sickness, the same may be sanctioned on pro rata basis by the concerned supervisor.
6. Any employee/consultant/apprentice who is on leave without informing his supervisor for more than 3 days will be treated as a termination case.
7. Any employee/consultant/apprentice who is late to office for more than 3 times in a month, it will be treated as half day PL or “Leave without Pay” in absence of PL.
8. Any person who is out of office for more than 4 hours in a day for any personal work, it will be considered as half day for him/her.
I have accumulated all sick leaves, earned leaves and casual leaves under one tree and named it All Purpose Leaves.
Hope it will be fine with you..
Regards,
Amit Seth.
From India, Ahmadabad
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508Myself Amit Seth working with an IT Company at Ahmedabad.
Before making Leave policy be clear that it depends on company HR Policy and it varies from organisation to organisation.. Anyways i have designed one of the same for my organisation, it is-
1. All employees/consultants are entitled to the following paid leaves during the course of year from January to December.
• All Purpose Leave (APL) – Employees are entitled to 30 days of All Purpose Leave privilege leave. ( at the rate of 2.5 leave for the period of one month working which includes CL and SL but not Leave Without Pay)These leave will be added every month for each employee. But APL will be sanction proportionate to his period of employment in current year. During the period of twelve months sickness, accident, declared holidays and sanctioned leave will be treated as continuous employment. Only 15 APL will be carried forward to the next year as per company rules and regulations. At the end of the service Employee is entitled to encash all his balanced leave but only if he has followed the Exit policy.
2. During Probation period of 6 months, one can avail only 7 days leaves. After confirmation with the organisation after six months of service he will be entitled to avail all the APLs.
3. All the holidays and weekly off between start date and end date of leave will be treated as leave.
4. All employees/consultants/apprentice should inform their immediate managers regarding their utilizing APL at least 15 days in advance if they are going on leave for more than 3 days, so that proper workload management is planned by the authority. In case of Sick Leave employees should inform their immediate managers about the number of days they will not be able to come to work and should regularly update them if the sickness prolongs than expected.
5. In the normal circumstances, no leave is to be availed during the period of probation. However, in case there are valid reasons requiring employee to be on leave on account of personal exigencies or sickness, the same may be sanctioned on pro rata basis by the concerned supervisor.
6. Any employee/consultant/apprentice who is on leave without informing his supervisor for more than 3 days will be treated as a termination case.
7. Any employee/consultant/apprentice who is late to office for more than 3 times in a month, it will be treated as half day PL or “Leave without Pay” in absence of PL.
8. Any person who is out of office for more than 4 hours in a day for any personal work, it will be considered as half day for him/her.
I have accumulated all sick leaves, earned leaves and casual leaves under one tree and named it All Purpose Leaves.
Hope it will be fine with you..
Regards,
Amit Seth.
From India, Ahmadabad
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Hi Pooja & Amit,
W.r.t leave policy it depends on the organisation how it would formulate the one as Amit mentioned.
Leave Policy for all employee in my prganisation is in this format.
Procedure: -
Leave cards for individual employee will be kept with HR
All leaves need prior sanctions of the concerned authority
Sanction procedure for ALL LEAVES:
1st Step: Getting the leave approved by the team leader/ Project leader / reporting authority on the leave card
2nd Step: The HR should also approve the leave on the leave card after the team leader/ Project leader / reporting authority authorizes the leave.
In case the leave procedure is not followed, the leave will not be sanctioned or approved
Regarding Sick Leave:
Total No. of Sick Leave per year: 7
Sick leaves over 3 continuous days need a medical certificate
If Sick the intimation has to be given to HR and the team leader the same day
Regarding Casual Leave:
Total No. of Casual Leave per year: 9
Prior intimation of 3 days at least is required to qualify a leave as a casual leave.
Regarding Compensatory Off:
Comp off applicable have to be taken by an employee within the same month. It will not be carried forward under circumstances.
Prior intimation of 3 days to HR and concerned authority is required to avail Comp off.
Note: -
It is an individual responsibility to get the leaves sanctioned
If leaves are not approved in advance (except emergencies & sick) it will be considered as leave without pay even if there is balance on leaves
No telephonic approval of any leave will be done except in emergencies and Sick Leave
Casual leaves and Sick leaves cannot be compensated for each other.
Period for availing leaves is Jan – Dec.
No leave balance will be carried forward in next year
Hope it will be of some help to U..
From India, Bangalore
Acknowledge(2)Amend(0)
W.r.t leave policy it depends on the organisation how it would formulate the one as Amit mentioned.
Leave Policy for all employee in my prganisation is in this format.
Procedure: -
Leave cards for individual employee will be kept with HR
All leaves need prior sanctions of the concerned authority
Sanction procedure for ALL LEAVES:
1st Step: Getting the leave approved by the team leader/ Project leader / reporting authority on the leave card
2nd Step: The HR should also approve the leave on the leave card after the team leader/ Project leader / reporting authority authorizes the leave.
In case the leave procedure is not followed, the leave will not be sanctioned or approved
Regarding Sick Leave:
Total No. of Sick Leave per year: 7
Sick leaves over 3 continuous days need a medical certificate
If Sick the intimation has to be given to HR and the team leader the same day
Regarding Casual Leave:
Total No. of Casual Leave per year: 9
Prior intimation of 3 days at least is required to qualify a leave as a casual leave.
Regarding Compensatory Off:
Comp off applicable have to be taken by an employee within the same month. It will not be carried forward under circumstances.
Prior intimation of 3 days to HR and concerned authority is required to avail Comp off.
Note: -
It is an individual responsibility to get the leaves sanctioned
If leaves are not approved in advance (except emergencies & sick) it will be considered as leave without pay even if there is balance on leaves
No telephonic approval of any leave will be done except in emergencies and Sick Leave
Casual leaves and Sick leaves cannot be compensated for each other.
Period for availing leaves is Jan – Dec.
No leave balance will be carried forward in next year
Hope it will be of some help to U..
From India, Bangalore
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Hi,
Thank you for the information. I have a question regarding the leave policy. If an employee is on a probation period for 6 months and later gets confirmed, becoming eligible for CL and SL, should the leaves taken during the probation period be considered in full or should they be calculated on a pro-rata basis for that particular year?
Please share your thoughts.
Regards,
Sundu
From India, Bangalore
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Thank you for the information. I have a question regarding the leave policy. If an employee is on a probation period for 6 months and later gets confirmed, becoming eligible for CL and SL, should the leaves taken during the probation period be considered in full or should they be calculated on a pro-rata basis for that particular year?
Please share your thoughts.
Regards,
Sundu
From India, Bangalore
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Hi Sundu,
The leaves taken during the probation period will also be taken into consideration. The total leaves entitled for in a year is 30, and it's calculated on a pro-rata basis. However, the total leaves that can be taken during the probation period will be only 7 days, and that also on a pro-rata basis.
Regards,
Amit Seth.
From India, Ahmadabad
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The leaves taken during the probation period will also be taken into consideration. The total leaves entitled for in a year is 30, and it's calculated on a pro-rata basis. However, the total leaves that can be taken during the probation period will be only 7 days, and that also on a pro-rata basis.
Regards,
Amit Seth.
From India, Ahmadabad
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Leave Policy.doc