General Manager-hr & Admin
Human Resources
Sales & Marketing Operations ~ Distribution
Hr Professional
Rao Jyothsna
Asst.manager - Adm. & Hr
+1 Other


Hi All, Please do help me with sample of Appointment Letters as I am designing for our new employees now. With regards Radha
31st August 2005 From India, Calcutta
Hi Friends, For your convenience I am attaching a sample copy of the appointment letter. Regards
12th September 2005 From India, Madras

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File Type: doc sample_appointment_202.doc (27.5 KB, 7294 views)

Hi Jingle,
Thanks for your concern and am doing very good. How are you? Pls check the attachement for the revision letter and what do you mean by farewell letter, we normally have Resignation Acceptance letter, Relieving Letter and Recovery Letter. Do let me know what you are looking out for.
20th October 2005 From India, Madras

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File Type: doc sample-revision_letter_547.doc (21.5 KB, 2803 views)

Dear Antony

The sample copy of appointment letter is very good but it lacks disclosure of certain crucial terms of employment. These are

1.Supervision : The new Joinee will be reporting to whom. Who will give necessary command or discuss the issues for achieving the company goal. Designation to which reporting will be initially done is required to be mentioned.

2. Attendance : System of attendance and working schedules are required to be mentioned in the appointment letter for better understanding by new joinee.

3. Termination : This clause is missing and needs to be incorporated. It must be made clear in the beginning it self that how and when services can be terminated by either side.

4. Communication : It must be clarified in the appointment letter the mode of communication. It makes both employer and employee responsible for adopting systematic means of communication.

5. Retirement : This clause is also missing. One cannot continue beyond a particular age. You need to specify the age of retirement. This helps HR to plan accordingly and for management to plan benefits for retiring employees. Long term manpower planning depends upon this clause.

6. Increment : This clause may be added to appointment letter. But this is applicable where an organisation works in structured manner, which presently is at its minimum.

I think if we consider the above along with sample appointment letter. The new letter will be quite near to the perfect appointment letter.


Anil Anand
20th October 2005 From India, New Delhi
Dear Anil,
Thanks for your suggestions but for your information what I have given here is only the appointment letter usually along with the Appointment Letter we used to give the following annexures 1. HR Extracts - which talks about all the points you have mentioned. 2. STI Plan 3. Pre - Medical Letter.
20th October 2005 From India, Madras
Hi Antony,
I can't see the attchment for revision letter.Plz can u mail it to me on my personla email ID.

I mean releiving letter sa far as farewell letter is concrened.
gud ady
24th October 2005 From India, Pune
Hi jingles, I have sent you the sample revision letter to your personal mail id. pls chk. Regards
24th October 2005 From India, Madras
appointmenet letter is a letter to inform a new recruit of his appointment, basic duties and basic guideleines.
certain organizations do have detailed documents when a new employees are recruited.
all this depends on the organization and its culture.
1st April 2006 From Sri Lanka
A few points to be borne in mind while designing an appoint ment letter.


When the Employer engages a person to do the work in connection with the Establishment an employer-employee relationship is established. In order to give a legal sanction to this relationship, an appointment order is issued. This forms a integral part of the employees binding to the company and the parameters under which he has to conduct himself within the organisation.

By employing a person for work the status "employer" is given to the hand of the organisation. Hence, it is not necessary to have a large organisation, to get this status even a small scale unit on a trading concern would have this relationship.

When a relationship is established it is imperative that the terms are furnished in the interest of both the parties. Though there is no extraordinary law on this subject, the related problems could be in the absence of a letter being issued. The system requires the following basis: categorisation :

Name and Address


Wage / Salary / Scale

Period of appointment

Job responsibility and conduct

Procedure for termination

The following types of letters are in general use with specific letters made for certain special category of personnel :






Specific Contract

The issuing of letters in a well understood system to build a healthy relationship, confidence and a demarcated way of human functions.

24th June 2006 From United States
Hi Everyone,
My name is Navin, I am working as a HR-Consultant for a KPO in Mumbai.As you require a Format of an appointment letter.Here is one..Go through it and let me know how it is.
Navin D'lima.
26th June 2006 From India, Pune

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File Type: doc appointment_letter_171.doc (21.5 KB, 2528 views)

Hi Guys, I am herewith forwarding some formats for the appointment letters. Please go through them and see if they suit your expectations. Regards, Sudha
24th July 2006 From India, Hyderabad

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File Type: doc appletterformat1_854.doc (19.5 KB, 969 views)
File Type: doc appletterformat2_542.doc (32.5 KB, 782 views)


Standard Appointment Letter of Offer

Graduate Research Assistants


Dear __________________:

On behalf of the [School/College/Division] of_____________ and the Department of ____________, [we are pleased to inform you that your application for admission to our graduate program beginning the _____ Semester has been approved. You will be receiving official notification of your admission to the Graduate School from the Director of Graduate Admissions.] [congratulations on your admission to the Graduate School.] [In addition,] we are pleased to offer you an appointment as a Graduate Research Assistant for the [_____ _____Semester] [__-__ academic year] [Fall, Winter and Spring/Summer Semesters of the __-__ academic year]; the term of the appointment is to begin on or about ___-___-___ (depending upon when all pre-appointment conditions are satisfied) and extend through ___-___-___. Your compensation will be $ [Enter salary figure, not total value of award. This figure should be identical to the figure entered as "Compensation" on page one of the Award Agreement.) per [12-month] [University (9-month)] year. [Therefore, your stipend will be _______ per semester.] Additional benefits and conditions of your award are outlined in the Award Agreement enclosed with this letter. Your appointment classification is contingent upon the specific nature of your assignment. Modifications to your assignment may result in a change in your classification. If such a change occurs, it will not reduce your compensation or your fringe benefits.

This offer is a clear indication of the confidence your Department and College have in your academic ability and is made in recognition of your accomplishments and potential. If, as we hope, you find this offer to be satisfactory as presented, would you please indicate your acceptance by signing, dating and returning the original and one copy (enclosed) of this letter and the Award Agreement. An additional copy of each document is enclosed for your file. An offer for which a signed acceptance is not received within ____ days [for international students, allow enough time to receive and return documents] of the date tendered is rescinded and becomes null and void. Should you wish to decline this offer, please write the [Dean] [Department Chairperson] [Graduate Officer] immediately so that the position might be offered to another candidate.

We look forward to your favorable response which should be returned directly to the [Dean] [Department Chairperson] [attention of ]; an enclosed stamped envelope has been provided for your convenience in returning both signed copies of this letter, the Award Agreement, and the personnel forms.


[Principal Investigator] Chairperson [Type in Name]

[Type in name. This signature is required only in the case of external funding.]

Dean [Type in name]

Enclosures [I-9, tax forms, etc.]

I accept the terms and conditions of this offer.

Candidate [Type in Candidate's Legal Name] Date

[pc: Office of International Students and Scholars]


11th April 2007 From India, Mumbai
pl. can i also see the sample file, basically i am looking at sup & non sup. level appointment letters. can u help me. tks jyothsna
11th April 2007
Hi Rahda,
Can you forward me a copy of the apointment letters if are able to get one...as I am too recruiting new emplpoyees for my company and need a new format for the same.. email address: .
it would be of great help.
17th April 2007
Dear Sara
Please find attached Appointment letter format(shared by Ravikumar) and induction kit and format.
orientation format you can make depending upon how many departments are functioning in ur org.
Both the formats were shared on this forum only.
10th June 2009 From India, Delhi

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File Type: doc appointment_letter.doc (38.5 KB, 321 views)
File Type: doc InductionKit.doc (190.0 KB, 273 views)

Hi Radha, Please find herein enclosed a comprehensive model of Appointment letter and I hope you will find it useful
6th July 2009 From India, Bangalore

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File Type: doc Appointment letter.doc (50.0 KB, 340 views)

here i am pesting some formats of appointment letters
22nd July 2009 From India, Jaipur

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File Type: doc confirmation letters1.doc (74.5 KB, 496 views)
File Type: doc trainee appointment.doc (28.5 KB, 971 views)

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