Hi :)
I am working as a HR Executive with a software development company.. I have to design an Employee Welcome kit.Can someone please suggest me how should i go about it. What all contents should be there in an welcome kit.


From India, Jaipur
Hie neha, Welcome kit should contain company handbook,id card,stationary,email id,bank account,induction and as per your company norms. Regards Swati Senior HR
From India, Ahmadabad
Hi Neha,
You can include the following[besides employee-specific info]:
Organizational chart
Office layout
Contact details of HR /key personnel
Holiday list
Employee manual/code of conduct
Training Calendar for the year
Personalised welcome messages from business/functional head(s)

From India
Welcome kid should have employee id-card, e-mail, password, pen, diary and a small gift like a tupperware lunch box or trendy water bottles.
Gifting tupperware lunch box or trendy water bottles of stainless steel exist in lot of IT companies! You can check or do the survey about what employees get when they join. I am also working for an IT firm!
Khyati Pandya

From India, Ahmadabad
Hi Neha
Employee Welcome Kit consists the following:
Welcome Letter with a rose(Yellow), Company Brochures, Employee Handbook, required Stationary, ID Card, Bank Account, email, Induction.
With Regards
Jenny Sri.S
HR Executive

From India, Hyderabad
Employee welcome Kit consists the following :
Welcome Letter
Employee Hand Book (Contains all HR policies, including compnay Vision, Mission,Policies of Recruitment, Appraisal, Promotion, Grievances Handling System, Do & Don't,Employee Health & safety policy,Disciplinary Procedure, Who will help you in emergency ? Incentive policy etc., Attendance & Leave system)
Because, that employee is new in your family. Its responsibility of Hr guys to make them familier with company norms.
Employees contact detail (if required)
Induction Schedule
Infact, during induction schedule, HR guys should with them.

From India, New Delhi
Dear Neha
The kit includes Company Hierarchy chart (whose reporting to whom ) it sets line of command , Core values , Some cash for office shopping , welcome letter includes designation and his identity (emails accounts) Mobile sim , account at bank ( payroll a/c) for office use ,these are basics now rest is your turn

From Pakistan, Islamabad
core values data, handbook on org basics, structure history etc, Company tokens pens, calendar, diary etc, key hr departments data sort of whose who in hr, memory stick
From Trinidad and Tobago


1 Greetings ( Hand Shake & Had breakfast/ lunch ,Coffee/Tea etc. )

2 Focus on need & Importance of Assignment

3 Allocation of Cabin / Desk / PC ( Location & SL No If any)

4 Providing of Note pad , Pencil ,Rubber , Sharpener etc.

5 Joining Report

6 Brief on Company Profile

7 Verification of Experience Certificate / Relieving Letter from Previous Employer,
Medical fitness certificate, Blood group )

8 Fill up of necessary forms
( PF form , ESI form (If eligible) Mediclaim Policy , SB A/c opening form, Work Ethics)
Photos - Passport & Post card Size (for ESI)

9 If Entitled
a Assigned E-mail ID

b Telephone / Mobile No.

c Visiting Card

10 Sensitization on Company Personnel Policy
which Contains:
a Organizational Structure & present status of employees
b Details on Working Hours / W/off / Holidays
c Details On Leave (PL,SL,CL)
d Travel Rules / Conveyance Allowance /Telephone & Mobile Reimbursement details (If any)
e Loan Policy / Medical / LTA ( Depends on Cadre wise)

11 Office Manual for satellite office staff
a Dress Code & Office Decoration
b Attendance Register / Visitor Register
c Petty Cash / Cash Voucher
d E-mail Communication
e Sale Kit / Others, if any

12 Work Ethics ( Employee Responsibility & Non Disclosure Agreement)

13 a Sensitization on Safety & Emergency
b Location of Fire Extinguishers, Emergency contact No. & First Aid Kit

14 Introduce of all employee @ work Spot

15 Issue of Probationary Appointment Letter

16 Orientation Schedule

17 Receiving of Field Report

Signature & Date of Reviewer

Thanks & Regards,

Avinash Kumar.K
HR Friend

From India, Bangalore
Hi All,
The Joining Kit Could include following:
1.Welcome Letter
2.Company's Brochure
3.Values Handbook(if any)
4.HR /Employee Manual
5.Email id creation form
6.Bank Account creation form
7.Internal telephone directory
8.Leave Application Form
9.Important policies of the company
10.Organization Chart
11.Job description
12.Induction Schedule

From India, Mumbai

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