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Hi :)
I am working as a HR Executive with a software development company.. I have to design an Employee Welcome kit.Can someone please suggest me how should i go about it. What all contents should be there in an welcome kit.

Regards,
Neha

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Hie neha, Welcome kit should contain company handbook,id card,stationary,email id,bank account,induction and as per your company norms. Regards Swati Senior HR
Hi Neha,
You can include the following[besides employee-specific info]:
Vision/Mission
Organizational chart
Office layout
Contact details of HR /key personnel
Holiday list
Employee manual/code of conduct
Training Calendar for the year
Personalised welcome messages from business/functional head(s)
Regards
Neha,
Welcome kid should have employee id-card, e-mail, password, pen, diary and a small gift like a tupperware lunch box or trendy water bottles.
Gifting tupperware lunch box or trendy water bottles of stainless steel exist in lot of IT companies! You can check or do the survey about what employees get when they join. I am also working for an IT firm!
Khyati Pandya
HR
Ahmedabad

Hi Neha
Employee Welcome Kit consists the following:
Welcome Letter with a rose(Yellow), Company Brochures, Employee Handbook, required Stationary, ID Card, Bank Account, email, Induction.
With Regards
Jenny Sri.S
HR Executive
Employee welcome Kit consists the following :
Welcome Letter
Employee Hand Book (Contains all HR policies, including compnay Vision, Mission,Policies of Recruitment, Appraisal, Promotion, Grievances Handling System, Do & Don't,Employee Health & safety policy,Disciplinary Procedure, Who will help you in emergency ? Incentive policy etc., Attendance & Leave system)
Because, that employee is new in your family. Its responsibility of Hr guys to make them familier with company norms.
Employees contact detail (if required)
Diary
Pen
Induction Schedule
Infact, during induction schedule, HR guys should with them.
Dear Neha
The kit includes Company Hierarchy chart (whose reporting to whom ) it sets line of command , Core values , Some cash for office shopping , welcome letter includes designation and his identity (emails accounts) Mobile sim , account at bank ( payroll a/c) for office use ,these are basics now rest is your turn
Regards
Mehar
core values data, handbook on org basics, structure history etc, Company tokens pens, calendar, diary etc, key hr departments data sort of whose who in hr, memory stick
SOP FOR NEW JOINEE

NAME :
POST :
DEPARTMENT :
LOCATION :

1 Greetings ( Hand Shake & Had breakfast/ lunch ,Coffee/Tea etc. )

2 Focus on need & Importance of Assignment

3 Allocation of Cabin / Desk / PC ( Location & SL No If any)

4 Providing of Note pad , Pencil ,Rubber , Sharpener etc.

5 Joining Report

6 Brief on Company Profile

7 Verification of Experience Certificate / Relieving Letter from Previous Employer,
Medical fitness certificate, Blood group )

8 Fill up of necessary forms
( PF form , ESI form (If eligible) Mediclaim Policy , SB A/c opening form, Work Ethics)
Photos - Passport & Post card Size (for ESI)

9 If Entitled
a Assigned E-mail ID

b Telephone / Mobile No.

c Visiting Card

10 Sensitization on Company Personnel Policy
which Contains:
a Organizational Structure & present status of employees
b Details on Working Hours / W/off / Holidays
c Details On Leave (PL,SL,CL)
d Travel Rules / Conveyance Allowance /Telephone & Mobile Reimbursement details (If any)
e Loan Policy / Medical / LTA ( Depends on Cadre wise)

11 Office Manual for satellite office staff
a Dress Code & Office Decoration
b Attendance Register / Visitor Register
c Petty Cash / Cash Voucher
d E-mail Communication
e Sale Kit / Others, if any

12 Work Ethics ( Employee Responsibility & Non Disclosure Agreement)

13 a Sensitization on Safety & Emergency
b Location of Fire Extinguishers, Emergency contact No. & First Aid Kit

14 Introduce of all employee @ work Spot

15 Issue of Probationary Appointment Letter

16 Orientation Schedule

17 Receiving of Field Report


Signature & Date of Reviewer


Thanks & Regards,

Avinash Kumar.K
HR Friend
Hi All,
The Joining Kit Could include following:
1.Welcome Letter
2.Company's Brochure
3.Values Handbook(if any)
4.HR /Employee Manual
5.Email id creation form
6.Bank Account creation form
7.Internal telephone directory
8.Leave Application Form
9.Important policies of the company
10.Organization Chart
11.Job description
12.Induction Schedule
Hi Neha
I just saw your query, i guess most of the points were covered by our other HR floks, if your company already has a Banker through which you make Payments (slary etc.., ) those documents also should be completed on the same day when an individual come for joining formalities.
Regards
Srini Neralla
Hyderabad
welcome kit includes Detail HR policies, appointment details, roles , daily planner Dairy , map of workplace( if workplace is large),
dos and donts if any in organization, schedules of working hours, calender , one gift like Digital Mug, T-Shirt of company logo, etc
Hi Neha,
Welcome kit should contain synopses of company’s policy including Do’s & Don’t ,Required stationary like pen,diary,stapler ,punch machine, stapler pins ,calculator, e-mail id etc.
Please don’t forget to provide job profile & Organogram of the department to be joined.
Do prepare check list of Agenda for Induction, policy description, List of core key person of company.
Do prepare checklist for welcome kit as per designation it will help to take final call.
If possible prepare welcome letter for motivating the new joining employees and display it in canteen or security gate where other employees can identify it.
Regards ,
Deepali.
Sr.Manager-HR
The Employee welcome kit should contain the following :
Employee welcome letter signed by the Unit Head, Induction / Orientation Schedule, Compnay Vision & Mission, HR Manual containing all HR policies, Code of conduct, all necessary PPEs (Personnel Protective Equipments) such as Helmet, Safety Shoes, Gloves, Ear / nose masks (Since employee safety is first) those who are working in hazardous areas of Plant, Employee Insurance policies as provided by the company, safety policy, Leave Policy, Organization chart, Holiday list; List of Schools/Colleges in the city, City hospital details, Bank account opening form, Employee ID Card, Punching Card, Note book & Pen, Telephone directory of plant / office etc.
Regards
S. Srinivasa Rao
Officer (HR - P&A)
welcome kit consists of hr policies, brief history about the establishment, current year diary, stationery etc. Regards, Mushtaq Shaikh
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Hi,
Welcome kit can have the following:
1. Induction handbook which tells about the company, HR policy
2. Appointment order-If this formality is not done earlier
3. Joining report- Info on the dept the incumbent joins, reporting officer and the HOD.
4. Forms like PF, Insurance, ID card, IT form for enabling mail access or alloting sytem, security pass form, bank account forms
5. Canteen pass if any.
6. Any form to collect employee personal data.
7.Please complete whatever possible formalities in the first day itself to avoid calling the incumbent often.
8. If his/her induction program is ready you can even provide that.
9. A company diary, company sealed pen, a company logoed T-shirt if any.
Radhika
The Welcome kit depends upon company to company. From all your responses, I have complied a list (in alphabetical order). You may add other things which may come to your mind. You can chose from the list the items that you need to include in your Welcome Kit.

Here is the list:

WELCOME KIT CONSISTS of

1. Welcome letter with a Yellow rose for motivating the new joining employees

2. Allocation of Cabin / Desk / PC / Laptop ( Location & SL No If any)

3. Brief history about the establishment,

4. Calendar of Current year

5. Company’s cell phones & SIM

6. Company’s Hierarchy chart

7. Company’s HR/Employee Manual containing all HR policies, (Code of conduct, safety policy, Leave Policy, Insurance policies, Do’s & Don’t, Appraisal, Promotion, Grievances Handling System, Employee Health & safety policy, Disciplinary Procedure, Who will help you in emergency, Incentive policy, Attendance & Leave system etc.)

8. Company’s Organization chart,

9. Company’s Tokens for Canteen

10. Company’s Tokens for Parking

11. Company’s Work Ethics (Employee Responsibility & Non Disclosure Agreement)

12. Company's Brochure showing Vision & Mission

13. Current year’s diary,

14. Daily Planner Dairy,

15. Directory - Cell phone numbers of other employees

16. Directory - e-mail directory of plant / office etc.

17. Directory - Internal Telephone directory and Extensions of plant / office etc.

18. Directory - List with contact details of core key person of company.

19. Employee’s ID-Card,

20. Employee’s Induction / Orientation Schedule,

21. Employee’s Job profile & Organogram of the department to be joined

22. Employee’s own e-mail id and intranet login password

23. Employee’s Photos Session - Passport & Post card Size (for ESI)

24. Employee’s PPEs (Personnel Protective Equipment) such as Helmet, Safety Shoes, Gloves, Ear / nose masks (Since employee safety is first), for those who are working in hazardous areas of Plant,

25. Employee’s Uniform, Dress Code, & Office Decoration

26. Employee’s Visiting Card

27. Employee’s Working Hours / Weekly off / Holidays list;

28. Blank Form - Bank Account creation form

Blank Form - Leave Application Form

29. Blank Form - Email id creation form

30. Blank Form - ESI form (If eligible)

31. Blank Form - Mediclaim Policy Form,

32. Blank Form - PF form

33. Gift (like Digital Mug, T-Shirt of company logo, Wrist Watch, Tupperware lunch box or trendy water bottles etc.)

34. Introduce to all employees at work Spot

35. List of City hospital details,

36. List of Schools/Colleges in the city,

37. Map of Office layout

38. Map of workplace (if workplace is large),

39. Memory stick/Pen Drive

40. Punching Card,

41. Stationery (Note book & Pen, stapler & pins, Punching machine, calculator, Pencil, Eraser, Sharpener etc.)

You may think of other things too. Please add to the list to make it more comprehensive.
Hi,
You can get standard welcome kit with reputed stationery vendors like staples and P3 you can contact them and ask for the list and pricing basis you can add or delete the items as per your budget
hope i solved your problem
Hi,
A welcome kit must contains the organizational structure, key players, helpdesk details, his emp. code, ID card, Visiting card,and information about leave policy etc.
warm Regards,
Padamnave
HR- HDFC
[FONT="Comic Sans MS"][/FONT]

Employee Kit

-----------

This are minimum thing you should provide him

1.Organisation chart with greater detail of the function to which he is joining

2 ID CARD and if you have attendanced swiping system details of the same

3.Policy of entry, exit restrictions, leave policy

4. Amentiies like canteen, transport

5. Stationery policy

6. Telephone/mobile policy

7.Bank application and bank account

8 PF account opening

9 Income details of previous employement if any

10. Pay slip explanation with deductions in detail

11 HRA/Housing loan declaration and others to help IT decutions

12. Transport pick up point and timings

13. Canteen procedures

14. Basic training to induct the person ISO/TS certification

15. Rewards and awards in the compnay

16 communicaton channels

17 REsolution on individual grievienaces

18 LAP top/Desk top policy

19 internet policy

20.DRESS Code

Anything more specific to company and above all MISSIOIN AND VISION statement of the company to be explained in detail

12.
hi,
all above mention but also include accomadation policies for married and unmarried, name of near by hotels,resutrants, market, near by banks, school,colleges.company distance from airport, bus stand or railways station, acompany with family, pets or not. joining time to intimate be before hand and contact information. food habits if required for welcome party. climate and weather condition of your place . whom to contact when come first time in city.
hie Deepti
welcome kit should include the following items:
-company hand book
-company organiser(diary), scratch pad, stationery item s like pens
-food vouchers if any
-company t-shirt
-temporary id-card
-welcome letter from h.r head
-stress ball ( rs 50 per ball) it acts as a stress reliever
this is wat i got during my first assignment...i would get back to u incase i find smthin new...
regards
scare_crow
HIE AGAIN...
COMPANY HAND BOOK SHOULD CONTAIN:
- COMPANY PROTOCOLS ON BUSINESS HOURS TIMINGS/ OTHER PROTOCOLS, HISTORY OF THE COMPANY, NO-EMPLOYEES IN D COMPANY,
LIST OF YEARLY HOLIDAYS, LEAVE DETAILS( CASUAL, SICK, EARNED ETC..), ADDRESS BY THE COMPANY CEO ON THE FRONT PAGE, DRESS CODE, SALARY CREDITING DATE, EMPLOYEE GRIEVANCE HANDLING POLICIES, ORGANISATIONAL STRUCTRE, LIST OF ALL THE PROMINIENT EMPLOYESS IN THE COMPANY I.E CEO, VP, PM, GM, FOUNDER MEMBERS ETC.., SYNOPSIS ABOUT THE COMPANY ETC...
I JUST REMEMBER THESE BROAD POINTS...I WILL GT BK IN CASE OF ANY ADDITIONS/ DELETIONS...
REGARDS
scare_crow
You can add a macbook + stationery + information about the company. If you want you can add an iphone to the list as well as it will create a good impression of the company. If the employee wants to leave the office he would have to pay for all the products and he will never leave in such case.
You have given Company Dairy, Pen, Small Bag, Ca-lender, Small Introduction booklet, Company Bros her Etc...
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