Raj Kumar Hansdah
Shrm, Od, Hrd, Pms
Finance, Hr, Sectarial Practices, Law And
Sr Hr Executive
Employees Relations & Hr Advisor
Management Trining & Consulting.

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Dear All,
I will be joining a new company in few days.I have been selected as a HR Executive.I will be handling all gamuts of HR.The company is not new but they have opened new showroom in navi mumbai and I will be placed there and look after all HR activites of the showroom. The employees will be eligible for pf and esic. Everyone have been given offer letter. In the letter only net salary is mentioned and I have to form the CTC structure based on it. I need some help on this. For ex. If an employee's Net Salary is 15,000 (after deductions) how will you design his CTC. I know the various components of CTC but still I would require your valuable inputs because this is something which I am doing for the first time.

From India, Mumbai
Hi this is simple format u can use. CTC : Deduction Basic: PF HRA: PT Medical: Conveyance: Special Allowance : Total Deduction: Gross Net : 15,000
From India, Mumbai
Dear All & Mandy,
I will give you detail split of CTC on your email or you may call me on my cell - Mon to Fri dy.
CTC is not a rocket science, very easy to understand.

From India, Mumbai
Dear All Kindly let me know how to design CTC and percentages to calculate HRA, Conveyance, special allowance and minimum basic salary.
From India, Bangalore
Cost To Company or CTC salary: Understanding and Calculation

Are you always baffled as you what is Cost to Company or CTC salary? How is it calculated? If your CTC package is so high, why do you get so little in hand? Let’s understand it all.

Your company offered you a salary of Rs. 6 Lakhs per year. That means you should be getting Rs. 50,000 in hand every month. Even if you consider income tax, you should be getting about Rs. 40,000 in hand.

But you get only Rs. 32,000 in-hand every month! Why? Where did the promised money vanish? Is your company cheating you? No! It is because the company promised you the salary as Cost to Company, or CTC. So, what exactly is CTC?

The notion of Cost to Company (CTC)
Simply speaking, CTC is the amount that you cost your company. That is, it is the amount that the company spends – directly or indirectly – because of employing you. Thus, it is the:

(a) money given to you (your in-hand component), plus
(b) the money spent because of you.

You’ll understand this better while we discuss the various components of your CTC salary, so let’s jump into it right away! We will also use an example parallel to the discussion, so that you can understand the concept of CTC better.

Components of Cost to Company (CTC) Salary
Understanding components of your salary, we saw the various components of your in-hand salary. These are:

• Basic
• Dearness Allowance (DA)
• Incentives or bonuses
• Conveyance allowance
• House Rent Allowance (HRA)
• Medical allowance
• Leave Travel Allowance or Concession (LTA / LTC)
• Vehicle Allowance
• Telephone / Mobile Phone Allowance
• Special Allowance

All the above are a part of your in-hand salary, and therefore, are a part of your CTC pay as well.

Example: Let’s understand this using a simple example. Say your basic is Rs. 15,000 per month, DA is Rs. 10,000 per month, you get conveyance allowance of Rs. 800 per month, and you get HRA of Rs. 4,500 per month. So, your package so far is Rs. 3,63,600 per year.

Now let’s look at some of the other components of your CTC pay – the parts that inflate your CTC package but may not be actually given to you!

Company’s contribution to Provident Fund (PF)
It is mandatory for you to contribute 12% of your basic towards provident fund (PF). Your employer makes an equal contribution (12% of your basic) to your PF account.

So, although this amount is not given out to you every month, for your company, it is an expense that it incurs on you every month! Therefore, this forms a part of your CTC pay.

Example: 12% of your basic is Rs. 1,800 per month. That is, Rs. 21,600 per annum. Your CTC package becomes Rs. 3,85,200.

Various reimbursements that you get from your company can also form a part of your CTC package. This includes reimbursement of:

• Medical bills
• Phone bills
• Magazine subscriptions
• Book purchases, etc.

Example: Say you get reimbursement of medical bills of upto Rs. 15,000. So, your CTC package becomes Rs. 4,00,200.

Life Insurance and Health insurance
Most respectable employers provide free health insurance cover to their employees and their dependents. Some companies also provide life insurance for their employees free of cost.

The premium amounts paid for such insurance on your behalf can be included in your CTC salary.

Example: Say you get a health insurance cover of Rs. 1 Lakh for yourself and your family. The annual premium for this is Rs. 2,000. Thus, your CTC package becomes Rs. 4,02,200.

Medical Facilities
Many companies have in-house health centers, hospitals or other health care facilities where medical care is provided free of cost to employees.
Companies work out a per-employee cost for such facilities, and can include that in your CTC pay package.

Transport Facilities
Many companies provide free transport facility to their employees from their place of work to the job location. The cost of such transportation can be added to your CTC package.

Subsidized Meals
Many companies run canteens or cafeterias for their employees, which provide subsidised meals to the employees. Such subsidy can be included in your cost to company package.

Example: Let’s say your company provides you lunch for Rs. 10, and the actual cost of that lunch is Rs. 25. Thus, there is a subsidy of Rs. 15 per meal.
For 21 working days in a month, this is Rs. 315. Or, Rs. 3,780 per year. Thus, your CTC package becomes Rs. 4,05,980.

Taking it too far

The components of your CTC salary sound reasonable so far, right? After all, this is the money that you get in one form or the other. But some companies take the concept of cost-to-company too far! Look at the following:

Office phone bill
The bill for the office phone that you use can be included in your CTC salary too.

Office space rent
Shocked? Its true! There are many companies – especially large investment banks – that include your office space rent in your CTC package!! Yes, it defies logic, but it is true!

Example: Let’s say your office is in Churchgate in Mumbai. You have a small cubicle, say 6 feet by 8 feet (48 square feet). Let’s say the going rate for rent for office space in that area is Rs. 200 per sq. ft. per month.
What is the cost of your cubicle in that case? Its Rs. 200 * 48 = Rs. 9,600 per month, or Rs. 1,15,200 per year.

When this is included in your CTC, your overall CTC package becomes Rs. 5,21,180!

A side note: Remember this when you read about the whopping, exorbitant salaries paid out to fresh management graduates (Like the IIM Ahmedabad MBAs)! Their large salaries might include the office space rent as well!!

A note on government salaries
We often hear people say that the salary of government employees is quite low.
Although there is truth in this, government salaries wouldn't seem too less if we look at it from a “CTC” point of view. When we talk about government salaries, we only talk about the “in-hand” component. But we forget that on a cost-to-company basis, it can be quite substantial.

What extras do government servants get? Here's a sample list:

• The 12% of basic that the government deposits in their PF accounts, just like private companies
• Membership of government clubs or gymkhanas
• Free stay at various circuit houses and government guest houses
• Free telephone connection at home
• Free car with driver
• Reimbursement of newspaper bills
• Free use of many libraries
• In case of defense personnel (Army / Navy / Air Force), a huge subsidy on items bought from their “canteens” (like groceries, appliances, etc.)

When these things are taken into account and salaries of government employees is considered on a cost to company (CTC) basis, it won't seem too less compared to the private sector!

From India, Chandigarh
Dear smbhappy
Thanks for providing a wonderful in-depth write-up on the Concept of CTC and it application.
This is the kind of well-researched and highly informative post that is expected while posting opinion on a query. I hope it will inspire other members.
I would just like to add a few points, to supplement, on the "extras that government servants get"; including Post-retirement Benefits :
  • Free Medical facility (upto any extent and covering even Terminal Illness cases) for family; defined for this purpose as - self, spouse, children (unmarried or widowed daughters, unemployed sons) and dependent parents; Post-retirement, it is restricted to self and spouse.
  • A respectable pension, post-retirement, for a life-time, which in case of death goes to the surviving spouse for a life-time or till the children are 21 years of age
  • PSU's and Govt undertakings like railways and aviation, also have their own sets of additional post-retirement benefits
Warm regards.

From India, Delhi
what i have to do when i join company and company dont give me offer latter. pleasse help me.
From India, Durgapur
How you can join without an offer.
Invitation ->Request -> Offer -> Acceptance
These are 4 Basics of a valid contract.
Your Contract with the company is not complete yet. You should ask for the offer letter and them accept it to formalize the contract.

From India, Chandigarh
Dear Surendera M. Bhanot,
Excellent efforts & Thanks for the very very well organized & informative post. I would like to suggest only one thing that Employer's share for EPF is always 13.62% (12% + !.62% Admin charges for EPF organisation) & Gratuity (approx 4.5 to 4.75% of your basic + d a)
Thanks all for sharing knowledge. Keep posting.

From India, Mumbai
Dear Vinay Kumar,
I am facing the same problem as of Mandy, they gave me the employee NTH structure as Rs.16,000/- and asking me to do his CTC break up.
Pls send the CTC calculation structure, as well as let me know how to calculate the CTC when company directly gives me candidate Net take Home Salary info.
Kindly let me know, it will be highly appreciated.
Awaiting for ur fruitful reponse...
Thanks & Regards
Cell:+91 09948464669

From India, Warangal
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