Dear Team,
I have joined a company, where i am the first HR so can you plz suggest me what are the main things i have to implement first.
Please help me i am in urgent need of this.
Thank You

From India, Vijayawada
Hrm & Legal Advisory
Hr, Admin
Human Resource
+12 Others


Your role should be to make other department people understand What HR is and Why HR ? Then go one step further and maintain close relationship with the other dept HODs. Then coming to statutory part, Timely payment and Regular statutory contributions. I did all these and now moved elsewere. If you have any doubts ib implementing certain concepts , kindly mail me, will guide you. And do not forget the recruitment part too !
From India, Madras


You need to understand first the scope of HR in the organisation. There is a clear division between 1) Transactional HR and 2) Transformational HR.

Now for any organisation who is hiring a HR for the first time, you need to devote 90% of your time in the Transactional HR first. It will involve to set processes first related to attendance, holidays, leaves policy, computation of leaves and proper documentation of that, payroll preparation in time, maintaining the personal file and records for each of the employee which in turn shall include his/her resume, offer letter from this organisation, appointment letter, his/her copies of testimonials, previous employment details, release letter from the previous company etc.

Transactional HR in the second phase should also employ to work on components like periodical performance management, increment or promotional issues, calculation on bonus part, gratuity etc. Also an important part of it will include to ensure that the statutory payments are being paid in time which is to be ensured in coherence with the accounts department.

When the organisation gets somewhat process oriented as set by you, then you need to concentrate in Transformational HR. It is nothing but to employ yourself in finding the different ways by which you can add value to the current employee base. You need to come up with certain policies and processes which will ultimately make the employees feel that you are trying for their betterment and for the betterment of the organisation work atmosphere at length. You have to concentarte in training and developemnt programmes etc.

I tried to show in zist the role of an HR which is expected of you. Now you need to explore and come up with the best. Best of Luck!!



From India, Calcutta
Asrar BTW

Pls find the attachment it may be very useful to u........All the best...
From India, Coimbatore

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Dear Start with this :-

HR Functions Tasks

Recruitment Get the Job Description finalized by Person requesting the position

Recruitment Get the position approved from Resource Manager (Currently Manoj)

Recruitment Job Posting on Naukri

Recruitment Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)

Recruitment Screening Profiles

Recruitment Get profiles Shortlisted from Interviewers (if needed)

Recruitment Scheduling Telephonic Interview, update recruitment sheet

Recruitment Taking feedback from Interviewers,update recruitment sheet

Recruitment Rescheduling / Scheduling Personal Interview,update recruitment sheet

Recruitment Get Employee Information form filled by Candidate

Recruitment Taking feedback from Interviewers,update recruitment sheet

Recruitment If Shortlisted, Inform Seniors,update recruitment sheet

Selection Scheduling HR Interview - Telephonic / Personal,update recruitment sheet

Selection Taking HR Intervew - Personal / Telephonic

Selection Offer Negotiation

Selection Offer Letter

Selection Follow-up on Joining - Every 15 days

Selection Inform IT Department to arrange System 15 days before joining

New Joinee Formalities Call and confirm 2 day prior joining, whether joining is coming on time

New Joinee Formalities Ask IT Department about System arrangment a day prior the joinee walks-in

New Joinee Formalities Collect the required documents (all documents mandatory)

New Joinee Formalities Document Submission

New Joinee Formalities Latest Updated Resume

New Joinee Formalities Certificates

New Joinee Formalities Previous Experience Letter

New Joinee Formalities Last Month Salary Slip

New Joinee Formalities 5 Passport size Photographs

New Joinee Formalities Others – Specify

New Joinee Formalities Filled Forms

New Joinee Formalities Employee Joining Form

New Joinee Formalities Provident Form

New Joinee Formalities Salary Account Opening Form

New Joinee Formalities Others – Specify

New Joinee Formalities Induction Presentation

New Joinee Formalities Introduction to Organization

New Joinee Formalities Conditions of Employment – Entrances & Exits

New Joinee Formalities Policies of Companies

New Joinee Formalities Provide Staff ID Pass

New Joinee Formalities Work place, equipments etc

New Joinee Formalities Introduction to colleagues

New Joinee Formalities New Entrants New Job - Introduction to Superior

New Joinee Formalities Arrange Meeting with Seniors

New Joinee Formalities Ask IT Department to create Mastiff Email ID of the New Joine

New Joinee Formalities Send New Joinee Introduction Mail to all Employees (To - employee, CC - New Joinee)

New Joinee Formalities Send Welcome Note along with Policies link to New Joinee on Mastiff Email ID

New Joinee Formalities Complete the Induction Checklist

New Joinee Formalities Complete the New joinee file and hand-over to HR Associate

New Joinee Formalities Input New joinee Data in Payroll

New Joinee Formalities Inform Senior HR about new joinee formalities completion and get the file reviewed

New Joinee Formalities Meeting with New Joinee

New Joinee Formalities Appointment Letter

New Joinee Formalities Send mail to Accounts Department about New joinee Salary details

Employee Confirmation Meeting with New joinee and Superior after one month

Employee Confirmation Mail for Employee Performance Status after 45 days for Confirmation

Employee Confirmation Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior)

Training Co-ordinate with seniors about training schedule

Training Inform Trainers about the training schedule

Training Get the trainers feedback form filled from Trainees

Training Get the trainees feedback form filled from Trainers

Training Co-ordination with Trainers for feedback of Trainees

Training Communicate the trainees about performance feedback

Training Employment Letter (if any)

Training Complete the trainee employment formalities

Leave Maintenance Daily Attendance Sheet Updation

Leave Maintenance Leave Records Maintenance

Leave Maintenance Monthly Attendance and leave Updates, send mail to employees (if leaves any)

Leave Maintenance Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month)

Leave Maintenance Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month

Budgeting Prepare HR Budget

Budgeting Maintaining expenses list

Budgeting Co-ordination with accounts & Admin team

Budgeting Get the Budget approved from CEO

Policy Policy reviewing

Policy Reviewing Salary Band (annually)

Recreational Sending Birthday Mails

Recreational Monthly B'day party organising, co-ordinate with Mauj Masti Team & Admin

Recreational Approving Budget for the party and suggestions

Recreational Preparing Write-up about the event to be posted on Mastiff Blog

Others Sending Salary slips to Employees

New Campus Recruitment

New Quaterly Performance Evaluation

New Standardize Training Process

New Organisation Structure

New Salary Band

New Prepare Competitor Companies List

Employee Communication Communicating with employees on daily basis (if any issues inform Seniors)

Employee Communication Communicating with employees on daily basis (if any issues inform Seniors)

Employee Communication Communicating with employees on daily basis (if any issues inform the respective Manager and Management)

Exit formalities Talk to Employee about Resignation

Exit formalities Talk to his Senior/Manager about his issue

Exit formalities If relieving is confirmed, finalize his last date, notice period, mail the employee abt his last date and other formalities

Exit formalities On relieving day, conduct exit interview, get the exit form filled

Exit formalities Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)

Exit formalities Collect company assets which are with him/her -library books, I-Card, others etc.

Exit formalities Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employees accounts (if relieving formalities are duly completed)

Exit formalities Inform IT Department to deactivate his Company Email Account

Exit formalities Document his exit documents in his employment file

From India, Delhi
Sir, I am Jesu Dasse from Dept. of Management studies, Pondicherry University. I got to thank you for having given a useful content in a lucid way. It is crystal clear. I am specializing in HRM. So, certainly this content will lead to clear understanding when I need to work for start up. I am planning to do mini projects. Would you mind offering your suggestions on how to go about? As of now I have basic knowledge in HR. So, I like to learn by doing projects on various topics. Please offer your suggestions. My mail id is .
From India, Pondicherry
Sir, Your information is really useful especially for persons like me who want to take up Hr profession. It gives clear picture of what we do day in day out when we enter the corporate world. I would be happy to know the skills that are to be inculcated while doing MBA and specializing in HR. Apart from reading HR stuff. Where and How I can mold myself to become effective HR manager in a knowledge based company. My email id is
From India, Pondicherry
You have received a wonderful opportunity / may be once in life time opportunity to set up independently the HR function in an organisation from the word 'go'. You should be thrilled at this.
I would suggest the following:-
beleve that HR function is a strategic function of any organisation and go on to identify the organisation's vision, mission, the philosophy, ethics etc from the entrepreneur. it is important at the outset to have this first hand knowledge and develop the relationship with the owners of the company
Once you have this in place, you can draw your organsiation for the present and future
Develop clear job descriptions for each position
look at developing various HR policies
do not forget various statutory compliances
there is plenty to do!!!!

Note the following:
Registration of Company under Shop and Commercial establishment,
registration under PF and ESI.
Insurance of the Employees.
This can be taken care by CAs dealing with above ACTs,get hold of simple and sincere one.
Attendece register.
Salary register.
Work profile of every employee/post.
reporting and evaluation.
promotion and increment policy.
sangla lko.

From India, New Delhi
Dear.... Attached are the summary of gamut of HR activity. You may find it useful. -Pravin
From India, Pune

Attached Files (Download Requires Membership)
File Type: doc HRM - Answers-to-Daily-Need.doc (421.0 KB, 1076 views)

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