PROFESSIONALS AND BUSINESSES PARTICIPATING IN DISCUSSION
Industrial Relations And Labour Laws
Generalistic Hr & Admin
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Madhu.T.KWarning letter may be issued as a general circular cautioning all concerned of the consequences or it may be issued to a particular employee found guilty or negligent. If you are thinking to serve a general notice calling on all the employees to adhere to the code of conduct, it may be issued in the form of a circular as follows.
" It has been observed that many of you do not adhere to the code of conduct of the organisation. Very often it is seen that you do not dress as per our dress code. It has also been noticed that the office/ shop/ showroom is opened not in time causing much delay in starting the business and causing our valued customers to wait for us. The practice of work arrangement/ assignment well in advance has not been followed causing undue delay in placing and scheduling personnels. There were instances of personnels abstaining from work when they were suppose to be at work. All these will be viewed as serious misconduct from the part of employees. Therefore, all are hereby cautioned/ warned to refrain from these and other menas of unfair practices and the management will be constrained to take disciplinary action against those who are found voilating the code of conduct hereafter."
If you want to issue a letter to a specific employee make it clear what he was doing/ not doing at workplace or what is/ are the charges against him and ask him to explain within 48 hours why action should not be taken against him.
From India, Kannur
Shan ShanHi everyone, i am new. I need some help. I need to write to employee to ask them to pay (partially) for lost of company laptop. Anyone can help me? Thanks
From Malaysia, Kuala Lumpur
fel_ariesHi Shan, Please contact Madhu.. He will surely help you in this regard. His drafting skills are amazing! In the meantime I will try to draft something for you.
From Kuwait, Kuwait
dominichrsome incidents that happended recenty in our company forced our managemet to sent misconduct warining memo to all staff, guys do anyone has a sample copy of general miss conduct memo addressing all staff
From Kuwait, Kuwait
clifordSubject: Info-office timing 10am to 6.30pm.
This is for your kind information; our office timing is from 10am to 6.30pm. It has been observed that many of you do not adhere to the code of conduct of the organization. Very often it is been noticed that many of them comes late to office. All these will be viewed as serious misconduct from the part of the employee.
As mentioned above in the captioned subject, will be having grace period of 15 mi n (10.15am). There will be 2 warning, on 3rd warning a day’s half salary will be deducted from the monthly package. Anyhow every person should complete their 8 ˝ hours of their shift. In case of emergency or some other natural problem should be informed to the reporting person and in the reception (compulsorily). Only genuine reason will be counted.
Therefore all are hereby cautioned / warned to refrain from these and other menus of unfair practices and the management will be constrain to take disciplinary action against those who are found violating the code of conduct hereafter.
From India, Mumbai
fel_ariesGood One Clifford but there are some grammatical errors which I have corrected:-
We all are well aware of the office hours which is from 10.00am to 6.30pm. However, it has been observed that most of the staff is not reporting duty on time and thus violating the code of conduct of the organization. This is being viewed as serious misconduct from the part of the employee.
Henceforth staff will be given a grace period of 15 mins from the reporting time. Two initial warnings will be given, on 3rd warning a day’s half salary will be deducted from the monthly package.
Emergency circumstances or some other natural problem should be informed to the person in-charge and the reception (compulsorily). Only genuine reasons will be considered.
Kindly adhere to the above failing which the management will be forced to take strict disciplinary action against those who are found violating the code of conduct hereafter.
From Kuwait, Kuwait
visyaI need a warning letter format , one of the office boy not coming on time and also sometimes not listening to anybody and also saying no i will no do the given work.
I need the letter format with strong work for warning.
From Oman, Muscat
sweetsonudl6Hi , I just want write a mail to all staff please adhere the grooming standard and maintain company decorum. Bt I don't know how to start what I write a mail...? Please suggest how to write a professional mail..?
From India, Delhi
saba MohammadHello Can you tell me how shall I write email to all the employees to follow the new dress code and it is compulsory to wear the uniform everyday Saba Saqib
From United Arab Emirates, Dubai