Karthi HR

I am working as HR in hotel Industry, I do not have much exp.
So i want to know the details of PF & Pension withdrawals, what is eligible to receive the amount and the period of time to receive the amount in bank account.

From India, Thrissur
Senior Human Resources
Ram Mohan Prajapati
Senior Member Hr
Resource Management, Leave Management, Recruitments,
Income Tax, Sales Tax, Insurarnce, Epf &
Amrutha Rai
Core - Hr Activities
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Hr Executive
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as you have asked about the withdrawl procedure of provident fund and pension share.
12% employee share deducted and deposiyted in provident fund and 12%
employer share deducted and depoited out of this 12 % , 8.33% deposited in pension account and rest 3.67% deposited in PF account.
now a person leaves the organisation is entitle to withdraw this amount.
you can deposit withdrawl form after 60 days of leaving organisation.
you have to fill form 19 and 10 c for withdrawl and get it attested from employer and deposit in RPFC office.generallly it takes 45 to 50 days to get amount transfered in your account.if your length of service is less than 6 months than you will not get withdrawl of pension share.
j s malik

From India, Delhi
Dear All, what is the payment date for P.F,annual return date P.F i also want to know for what purpose form 12A,form 10 & 5 used for
From China

Dear Friends,
Please herewith find the PF information in detailed.

Provident Fund Full Details - Full Details

1. The Employees Provident Fund Scheme, 1952
2. The Employees Family Pension Scheme, 1971
3. The Employees Deposit-Linked Insurance Scheme, 1976

Calculations: P.F from Basic

Employee: 12% (P.F)
Employer: 3.67% Provident Fund (A/c 1) + 8.33% Pension (A/c 10) + 1.10% Admin Charges on
PF (A/c 2) + 0.50% EDLI (A/c 21) + 0.01% Admin Charges on EDLI (A/c 22)
=>13.61% on basic

* Pension (8.33% or 541/- which ever less)

Regular activities:

1. Time of joining: Form 2: Employee should fill, at the time of joining, nomination & Declaration form.
Form 2, includes the following

· Name of the employee
· Parent/spouse name
· Date of Birth
· Sex
· Marital Status
· AC No
· Address
· Names, address, relation, Share for each etc
Also for changing nominee names Form 2 is used. His eligibility begins on the date of joining the firm. Submitted along with form-5.

2. Withdrawers/Dead : Form 10c (pension) & 19 PF

Form 19 is used for withdrawing PF amount. Employee and parent/spouse name, name of the establishment, Ac no, Reasons for leaving service, Contribution for current financial year etc. Form 10 is used for pension withdrawal.

Form 19: Employee should fill, all information like Bank a/c, name, DOJ…with signature and then
Employer like present year contributions, DOR…for PF Fund – Due date: After 60 Days
of Resignation)
Form 10C: Employee should fill, all information like Bank a/c, name, DOJ…with signature and
then employer like present year contributions, DOR…for Pension Due date: After 60 Days of Resignation

3. Transfer : Form 13

Form 13 is used for transferring an employee AC from one company to another. Both employer and employee have to specify his name, PF AC no, Position etc and submitted with a covering letter (consolidated list of employees). Photocopy of the above is kept in PF file for transfer.

4. Employee register 3A, 6
5. For advance : Form 31

6. In case of employee expired / dead :

Process details

Form 10 D (For claiming benefits under Pension)

Employee should fill like Expired/late employee name, nomination name, details, Nomination Bank a/c…for monthly Pension

Form 20 (For Claiming EPF Contributions)

Employee should fill like Expired/late employee name, nomination name, details,
Nomination Bank a/c…for withdrawal of PF Fund (Incase of Death of a member

Form 5 IF (For Claiming EDLI benefits, nominee will get benefit)

EDLI for death case, nominee will get benefit.

7. Form 9 (Register of employers - Application for review filed under)

Monthly Remittance / Challans:

1. Challans every month before 15th (4 copies/ quadruplicate)
2. All A/c (A/c Nos-1,2,10,21&22)
3. To Bank
4. both employer & employee contribution

· Account group no eg TN/ 1246/01 (state-first two alphabets /city/acc no: of the company)
· Month
· Total number of subscribers
· Total wages due for each account (wages on which calculations are done)
· Each accounts totals (consolidated amount with employer and employee share)
· Name of the establishment and address
· Name and signature of the depositor
· Name of the bank, mode and date of remittance etc
Challan is submitted tp PF office along with form-12A every month.

Monthly returns:

1. Form 12 A, with all information and employees list of contribution before 25th
2. With Form 5 (new joiners list) , form 10 (resigned employees list), challans copy
3. Information about last month employees, new & resigned employees & this month staff.

Form 5

· Name of the establishment and address
· Month
· Code no: of the factory
· A c no:
· Name of new employees
· Fathers or Husband name in case of married women
· Date of birth
· Sex
· Date of joining the fund
· Total period of pervious services as on the date of joining the fund

Form 10

· Name of the establishment and address
· Month
· Code no: of the establishment
· A c no:
· Name of member who is leaving
· Fathers or Husband name in case of married women
· Date of leaving service
· Reasons for leaving service
· Signature of authorized officer and stamp of the establishment
Cross checking the above is done with the salary statement which includes the number and name all current employees.

Form 12 A:

· Name of the establishment and address
· Currency period and month (April yr to march yr)
· Statutory rate of contribution (12%)
· Group code (NA for unexampled establishment. Establishment having more than 1000 have to keep a PF trust and have to specify the group code)
· Total wages due for each account (wages on which calculations are done)
· Amount of contribution and amount remitted (consolidated amount with employer and employee share)
· Date of remittance
· Total number of subscribers for the current month.
· Name and address of the bank in which the amount is remitted.
· Details of subscribers for E.P.F, PF, EDLI
--No of subscribers as per last month
--No of new subscribers (vide Form 5)
--No of subscribers left service (vide Form 10)
--Total no of subscribers (After adding and subtracting the new and retired employees with,
the number should tally with monthly list of employees)

Annul returns:

1. Form 3 A (Individual Computation sheet)
2. Form 6 A (Consolidated Annual Contribution Statement)
3. before 30th April every year

Form 6A:

· Currency period and month (April yr to march yr)
· Name of the establishment and address
· Code no: of the establishment
· No: of member voluntary contributing at a higher rate
· AC No of each employee followed by their name, annual salary, annual contribution, employer contribution, refund of advance, rate of voluntary contribution.
· This grand total should tally with all form 12 A and challans totals.

Form 3A: Register

This form is filled up for each employee stating his each monthly salary, contribution, Employer share, Refund of advance, No of days/period of non contributing service, if any (eg. unauthorised leave). If the employee is resigned during that financial year then the date of leaving service and reasons for leaving service should be specified in this form. Using Form 3A, form 6 A is filled up and crosschecking is done with all challans and 12 A forms.

* Muster Roll * Wage Register * Inspection Book * Cash Book, Voucher & Ledger * PF work sheet


Form 3: Contribution Cards - Individual Computation sheet contains all PF amts month-wise.
Form 3 A: Contribution Cards – Form
Form 4: Contribution card for employees other than monthly paid employees - Form
Form 5 A: Return of Ownership to be sent to the Regional Commissioner - Form
Form 6: Return of the Contribution Cards sent to the Commissioner on the expiry of the period
of currency – Form
Form 6 A: Consolidated Annual Contribution Statement - Consolidated Computation Sheet,
contains total employees list, there total half yearly information. Form 6 is top sheet
and 6A is attachments.
Form 9: Register of employees - Application for review filed under.

Register 3: Individual Computation, there Gross salary, Basic, DA, attendance, PF, Pension

Warmest Regards,
"willingness to walk the extra mile to achieve excellence"

From India, Madras
Extraordinary . Please guys update like this. information should be brief and understandable Like Mohans :)jp


Mr Mohan,Qudos to you !!!!The information provided was a big help....Than a ton!!!RegardsNeeraj
From India, Mumbai
Hi,this is santosh working in hyderabad from july 08,i received my pf no:ap/hyd/59680/91.i want 2 check my account status how much amount is cerdit in my account.please do needfull help
Thanking you.
Regrads santosh

From India, Calcutta

You can check in the following PF website about your pf account status EPFO.
I think for the year 2008 to 2009,yet to update in the account.Please check it.
Warmest Regards,

From India, Madras
Hello friends, I am Harinadh, i need the details of HR polacies like joining formalities documents, employee exist check list doc’s & employee benfits of all procedures.
From India, Calcutta
hi ! i m new user can any body tell about what is laour law and what is the process of that law plz
From India, Pune

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