Firstly few questions to be ask for yourself. Did this employee is permanent employee. Have you taken anything in Writing, while giving this amount and Camera. Do you have his correct present and permanent addresses. While handing over the Camera, have issued a Gatepass.
Once above issues are done properly, you need to narrate the whole information into his warning letter with dates & timings. If you can send me more information on this, I can help you writing letter.
Mr. Madhu, its very useful information. Mr. Shravan thanks for your suggestions, yes he was temporary employee, but we have written records that we have given him the rupees as well as the camera, so i proceed in writing a warning letter to him.
Firstly, write a formal letter addressed to both his current communication address and permanent home address as well stating that you were absent from the work without auhtorised leave/permission (as applicable).
Secondly, state that he had carried company's property (by description) and not returned as on date, which is hampering other planned requirments.
Thirdly, mention that if he does not report for duty well within stipulated date (say week's time) then the company will be contrained to proceed further as deemed fit.
Wait and watch for his response and if he does not respond to your mail, then report the incident to all concerned police authorities with facts and figures with a request to intervene and help you to recover the company's property (movables) he had carried away.
Meanwhile, you may also refer to his references, if any as given in his CV and employment application and report the incident to such references too.
Pl do let me know if you need any further details/clarification to resolve the issue.
With best wishes
Pl find the below draft. I hope may help you....
Sub. – Warning Letter
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as (Designation).
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
We also understand that you are holding the company cash Rs.70000/-and the Digital camera and have not surrendered yet to the concerned authorities.
The above irregularity seems like intentional malpractice and you are therefore advised to clarify the reasons with in 48 hours of receiving this letter failing which the company will proceed action against you.
Kindly treat this as very urgent.
KCS Kutty, Chennai
It has been observed from your attendance record that you are not reporting your duty from date ---- without prior leave or infomation to the management ,which is adversly affecting the smooth functionig of the company . Therefore you are hereby advised to join your duty within 48 hrs of the receiving of this letter with written explanation satisfactory to the management failing to which management will take diciplinary action against you for which you are yourself be responsible.
Attn.: Mr. XXXX
Sub: Handing over of the company assets
We observed from our records that you have been absenting for work with effect from Date without any prior information or approval from the respective authority.
Kindly make arrangements to handover the XXX, along with I D card, etc to:
If the handing over of the above mentioned assets is not effected within 24 hours of receipt of this letter, we will be compelled to lodge a complaint with the local police authorities to take back the company assets.