Hr Executive
Uday Naik
Top Management- Administration
+3 Others

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Can Anyone tell me what are the steps for organizing an annual day function ? its really urgent if any one could help..
Hi, Depti,
Annual Day Celebration -first you should have the Programme schedule, Once It is ready the next will be the action plan to organise the same. Annual Day may be comprises of Recognition of the Staff and their contribution, sucess of the company, entertainment for the staff followed by Lunch/Dinner. Organising such function is a big challenge. Any guidance you may please revert back to me - .
With Best Regards
Uday Naik

To start with
1) Decide ur budget
2) Events to be conducted
3) Prize distribution
4) Snacks & Sweets
5) Speech on Achievements during the past year
Major role is how u conduct the events. Plan it well before.

Hi, before thinking of programme...... just study the employees what programme will motivate and they enjoy the most.... and then 1. prepare programme sheet 2. budget 3. approval 4. exucution Regards
Hi deepti,
so as prasannaraj said
Planning- Organizing-staffing-Directing-Co-ordinating-reporting-budgeting
1 - u have to see wht u are planning so 1st make steering committe in that only those people who can plan the programm like actvity list, invity list,award distribution list, so many things whoch u want to keep and also finance.that how much your company can approve you.
2- work sub division arranged
3- formation of diiferetnt committtes who are resposible for work
4- Co-ordination between the commttees
5-Reporting for acomplishing task
6-accounting n controll

Hi All,
Can u pls. help me drafting the Matter of my Company's Annual day Invitation card. We are celebreting it by organising a formal party following some Award distribution to the deserving people.
I have the design of the card just I confused on the wordings. The party is on 3rd october so I really need it urgent. As I have to give it for printing also.
Pls. help.

Hi Meenakshi/Dipti,

Any program for that matter has to start from the budget available for the event. Once this is with you, then you can plan accordingly.

Program for the day can be emailed to employees a week before so that they are aware on the agenda and plan the day accordingly. Make sure the email should have the following contents:
StartTime & End time with Date of the event
Pickup details and drop details
A snap shot of the program

The day can start with a breakfast if so, then you will have to start your time should be planned accordingly.
First half of the day could comprise of some sports events like cricket, football, volleyball, exploring the resort and leaving employees be on their own for some duration with a break for snack/coffee/refreshments if possible around 11:30 a.m and lunch between 1:00 and 2:30 p.m.
Relaxation between 2:30 p.m and 3:30 p.m followed with tea/coffee and snacks
4:30/5:00p.m will be a good time to start the evening program which can start with a opening speech by the HR Director and followed with some cultural events, Ramp, etc in between conduct the prize distribution for the winners of the games played in the first half, recognition/speech on achievements for the year etc.
Thank you speech
Plan to end the program by 7:30 p.m
Throw open the dance floor alongwith drinks/dinner simultaneously so that employees can choose whatever option they need.

Note: cultural programs - sports, games,practice,costumes, etc should be planned at least 1 to 1.5 months before the event

I hope this helps.

Feel free to write for any clarifications


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