14-09-2008, 11:27 AM
|  | Take LIFE as it Comes... | | Join Date: Jan 2007 Location: Human Hearts
Posts: 12,267
| |  10 Tips for Effective E-mail
10 Tips for Effective E-mail by Ellen Dowling, PhD- Think before you write. Just because you can send information faster than ever before, it doesn’t mean that you should send it. Analyze your readers to make certain that you are sending a message that will be both clear and useful.
- Remember that you can always deny that you said it. But if you write it, you may be held accountable for many many moons. You may be surprised to find where your message may end up. (As an example of “What Not To Do” in Ellen Dowling’s Writing Strategies class?)
- Keep your message concise. Remember that the view screen in most e-mail programs shows only approximately one half of a hard-copy page. Save longer messages and formal reports for attachments. On the other hand, do not keep your message so short that the reader has no idea what you’re talking about. Include at least a summary (action or information?) in the first paragraph of your message.
- Remember that e-mail is not necessarily confidential. Some companies will retain the right to monitor employees’ messages. (Refer to #1 and #2, above.) Don’t send anything you wouldn’t be comfortable seeing published in your company’s newsletter (or your community’s newspaper).
- Don’t attempt to “discipline” your readers. It’s unprofessional to lose control in person—to do so in writing usually just makes the situation worse.
- Don’t “spam” your readers. Don’t send them unnecessary or frivolous messages. Soon, they’ll quit opening any message from you.
- DON’T TYPE IN ALL CAPS! IT LOOKS LIKE YOU’RE YELLING AT THE READERS! Remember, if you emphasize everything, you will have emphasized nothing.
- don’t type in all lower case. (unless you’re e.e. cummings.) if you violate the rules of english grammar and usage, you make it difficult for the reader to read.
- Use the “Subject” line to get the readers’ attention. Replace vague lines (“Information on XYZ Project,” or “Status Report Q1”) with better “hooks”: “Need your input on Tralfamadore Project,” or “Analysis of recent problems with the new Veeblefetzer.”
- Take the time to poofread your document before you sent it. Rub the document thru the spell checker and/or the grammer checker. Even simpl tipos will make you look sloppie and damage you’re proffessional credubility.
__________________ Lead Life Like An EAGLE M.Peer Mohamed Sardhar 0 93831 93832 Sharing what is Shared with me Whatever Happens, Life Must Go on |
14-09-2008, 06:27 PM
|  | | | Join Date: Nov 2007 Location: Kuwait
Posts: 285
| |
very good info, thanks for sharing
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"Begin by always EXPECTING good things to happen" |
15-09-2008, 02:02 PM
|  | | | Join Date: Apr 2008 Location: Gurgaon
Posts: 5
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good information |
15-09-2008, 02:13 PM
| | | | Join Date: Jun 2007 Location: Delhi/Ncr
Posts: 121
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Thanks for your Input to the site. |
15-09-2008, 02:25 PM
|  | | | Join Date: Feb 2008 Location: chennai
Posts: 19
| | thanks
Very useful information.Thanks
with Regards,
Radhigasaravanan
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15-09-2008, 02:44 PM
| | | | Join Date: Sep 2008
Posts: 1
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good information |
15-09-2008, 02:48 PM
| | | | Join Date: Aug 2007 Location: pune
Posts: 1
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Thanks for this sharing..It is really important. |
15-09-2008, 03:20 PM
| | | | Join Date: May 2008
Posts: 20
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Thanks a lot.keep posting such use ful info |
15-09-2008, 03:22 PM
| | | | Join Date: Jun 2008
Posts: 5
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could you tell me any grammer checking software other than we are normally having in MS Office.
catch me in 
keep on posting
-Subhash |
15-09-2008, 03:33 PM
| | | | Join Date: Mar 2008 Location: chennai
Posts: 6
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Really usefull and good information, Thanks for your post
Regards
Priyathara |
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