Hi all, we are an IT company with our internal HRMIS to record all personnel file data of employees. My question is: do we still need to maintain physical personnel files of employees in addition to the digital file we maintain, or can we do away with it?
Notification on Physical Personnel Files
Is there any notification related to this that specifies physical personnel files need not be maintained if digital files are kept?
Thanks.
From India, Machhagan
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1Notification on Physical Personnel Files
Is there any notification related to this that specifies physical personnel files need not be maintained if digital files are kept?
Thanks.
From India, Machhagan
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You can maintain the digital mode of the documents wherever possible. However, a few documents like the workmen register and employment cards should be maintained in physical mode. Even payslips for the workmen category should be issued in physical form.
From India, Bangalore
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From India, Bangalore
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Hi, In any litigation that arises about workmen disputes, courts call for original documents for evidence. It is good to keep documents for your future reference.
From India, Bengaluru
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From India, Bengaluru
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You may learn relevant information from these links:
[PDF] Digital Personal Data Protection Act, 2023 - MeitY www.meity.gov.in
https://www.google.com/url?esrc=s&am...uprL-5bK_38h18
[PDF] Best Practices & Guidelines for Production of Preservable e-Records ... egovstandards.gov.in
From India, Bangalore
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[PDF] Digital Personal Data Protection Act, 2023 - MeitY www.meity.gov.in
https://www.google.com/url?esrc=s&am...uprL-5bK_38h18
[PDF] Best Practices & Guidelines for Production of Preservable e-Records ... egovstandards.gov.in
From India, Bangalore
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It is always advisable to have physical documentation apart from digital files.
From India, Vadodara
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From India, Vadodara
Acknowledge(0)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
EMPLOYEE RECORD.doc
Priyanamita3@gmail.com
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