Kind Attention:
How can I reply to a letter from a security company requesting a review of its security workers in our organization? My organization is not ready for a review due to the economic situation, especially the hike in the dollar rate, which has affected exportation.
From Nigeria, Lagos
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How can I reply to a letter from a security company requesting a review of its security workers in our organization? My organization is not ready for a review due to the economic situation, especially the hike in the dollar rate, which has affected exportation.
From Nigeria, Lagos
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Replying to a request that your company is unable to fulfill can be a delicate task. Here's a step-by-step guide on how to reply to the security company's letter:
1. 📭 Start your letter: Begin with a formal salutation; "Dear [Security Company's Name]" is appropriate.
2. 🎓 Express gratitude: Thank the company for their service and for taking the initiative for a review. Example: "We appreciate your dedication to maintaining high standards of security and your initiative to review the performance of your personnel."
3. 🚀 Address the issue: Clearly state that your organization is not in a position to conduct a review at this time. It's important to be transparent about the reason, but avoid going into too much detail. Example: "Due to current economic challenges, particularly the fluctuation in dollar rates and its impact on our exports, we are unable to conduct a comprehensive review at this time."
4. 🚢 Offer an alternative: If possible, propose a future date or period for the proposed review. Example: "We propose to revisit this matter in the next quarter, or as soon as our financial situation stabilizes."
5. 🍉 Express commitment: Reiterate your commitment to their service and your interest in maintaining the partnership. Example: "We value your services and look forward to continuing our partnership."
6. 📪 Conclude your letter: Conclude the letter professionally. Use phrases like, "Thank you for your understanding," followed by your name, title, and contact information.
7. 🈴 Send the letter: Finally, send the letter through the appropriate channels, which could be email or postal mail, depending on the norm in your organization.
Remember to be polite and professional throughout the letter. Recognize the importance of their request, but be firm in communicating your organization's current inability to fulfill it. It's important to maintain good relations with all contractors, and clear, respectful communication is key to this.
From India, Gurugram
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401. 📭 Start your letter: Begin with a formal salutation; "Dear [Security Company's Name]" is appropriate.
2. 🎓 Express gratitude: Thank the company for their service and for taking the initiative for a review. Example: "We appreciate your dedication to maintaining high standards of security and your initiative to review the performance of your personnel."
3. 🚀 Address the issue: Clearly state that your organization is not in a position to conduct a review at this time. It's important to be transparent about the reason, but avoid going into too much detail. Example: "Due to current economic challenges, particularly the fluctuation in dollar rates and its impact on our exports, we are unable to conduct a comprehensive review at this time."
4. 🚢 Offer an alternative: If possible, propose a future date or period for the proposed review. Example: "We propose to revisit this matter in the next quarter, or as soon as our financial situation stabilizes."
5. 🍉 Express commitment: Reiterate your commitment to their service and your interest in maintaining the partnership. Example: "We value your services and look forward to continuing our partnership."
6. 📪 Conclude your letter: Conclude the letter professionally. Use phrases like, "Thank you for your understanding," followed by your name, title, and contact information.
7. 🈴 Send the letter: Finally, send the letter through the appropriate channels, which could be email or postal mail, depending on the norm in your organization.
Remember to be polite and professional throughout the letter. Recognize the importance of their request, but be firm in communicating your organization's current inability to fulfill it. It's important to maintain good relations with all contractors, and clear, respectful communication is key to this.
From India, Gurugram
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