Dear Sir,
We are facing issues with the attendance of contract workers. Currently, we are manually managing attendance using cards. Could anyone suggest effective methods for controlling this process? We have a total of 500 contract workers, with 20% of them changing on a daily basis. How can we efficiently handle the daily attendance of these workers?
Thank you,
Mili
From India, Vadodara
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23We are facing issues with the attendance of contract workers. Currently, we are manually managing attendance using cards. Could anyone suggest effective methods for controlling this process? We have a total of 500 contract workers, with 20% of them changing on a daily basis. How can we efficiently handle the daily attendance of these workers?
Thank you,
Mili
From India, Vadodara
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Tell the workers before appointment that they have to continue this job at least 15 days then only they are eligible for salary.
From India, Mumbai
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From India, Mumbai
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The answer depends on whether they are under a single contractor or different ones.
If it's a single contractor, then have him put a fingerprint or swipe card machine at the security gate and let security ensure that everyone puts in their own attendance.
If you have multiple contractors, then each can put in their machine, or if each has one that is too small, you can put a common one. But ensure that it's separate, distinct, and disconnected from your own attendance system.
Attrition is a given in contract employees. You have to live with it. Asking contractors to provide photo swipe cards is a way of making the contractor serious about retention as it costs him money to get new workers. All your info teach team has to do is add new names to the system. At least records will be properly maintained irrespective of how many people come or go.
From India, Mumbai
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If it's a single contractor, then have him put a fingerprint or swipe card machine at the security gate and let security ensure that everyone puts in their own attendance.
If you have multiple contractors, then each can put in their machine, or if each has one that is too small, you can put a common one. But ensure that it's separate, distinct, and disconnected from your own attendance system.
Attrition is a given in contract employees. You have to live with it. Asking contractors to provide photo swipe cards is a way of making the contractor serious about retention as it costs him money to get new workers. All your info teach team has to do is add new names to the system. At least records will be properly maintained irrespective of how many people come or go.
From India, Mumbai
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Sir,
We have a single contractor. What are swipe cards? Which option would be better for contract labor? The attrition rate is high, and costs will increase. Would it be advisable?
Could you please provide the name of the company I should contact?
Thank you for your kind reply.
Mili
From India, Vadodara
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We have a single contractor. What are swipe cards? Which option would be better for contract labor? The attrition rate is high, and costs will increase. Would it be advisable?
Could you please provide the name of the company I should contact?
Thank you for your kind reply.
Mili
From India, Vadodara
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Mili,
Ask your contractor to appoint a supervisor for the same. The supervisor would take care of Recruitment, Attendance, Exit, etc. Make two registers for males and females, record the entry of that particular laborer for the specific date, and on the last day of the month, mark the respective laborers' attendance in the attendance sheet. If your company is registered under the Factories Act, there is no need to use any attendance machine. Feel free to contact me.
Sandeep Patil
8698373616
From India, Pune
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Ask your contractor to appoint a supervisor for the same. The supervisor would take care of Recruitment, Attendance, Exit, etc. Make two registers for males and females, record the entry of that particular laborer for the specific date, and on the last day of the month, mark the respective laborers' attendance in the attendance sheet. If your company is registered under the Factories Act, there is no need to use any attendance machine. Feel free to contact me.
Sandeep Patil
8698373616
From India, Pune
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Single contractor makes it simple as you have to put only one attendance machine for all contract workers.
Swipe card is a magnetic card that records attendance (in and out) by being swiped into the machine on the way in and out of the gate. The card has details of the employee (emp code, for example) embedded into the magnetic strip. By making the swipe card into a photo ID card, you ensure that no one is carrying a card belonging to someone else.
Using biometric attendance is better. It records the fingerprint of the worker and verifies that to ensure that the person putting his attendance entry is the true one. The machine costs more, but there is no per-person cost of issuing ID cards. I believe the fingerprint attendance machines should cost about 35-50k each, depending on the level of sophistication you want.
For swipe cards, the machines cost as low as 18,000. However, each mag swipe card will cost you 35-50 Rs. So with attrition, the cost repeats each time someone leaves and a new one joins.
From India, Mumbai
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Swipe card is a magnetic card that records attendance (in and out) by being swiped into the machine on the way in and out of the gate. The card has details of the employee (emp code, for example) embedded into the magnetic strip. By making the swipe card into a photo ID card, you ensure that no one is carrying a card belonging to someone else.
Using biometric attendance is better. It records the fingerprint of the worker and verifies that to ensure that the person putting his attendance entry is the true one. The machine costs more, but there is no per-person cost of issuing ID cards. I believe the fingerprint attendance machines should cost about 35-50k each, depending on the level of sophistication you want.
For swipe cards, the machines cost as low as 18,000. However, each mag swipe card will cost you 35-50 Rs. So with attrition, the cost repeats each time someone leaves and a new one joins.
From India, Mumbai
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You don’t need to use electronic machines by law. But it makes things more foolproof.
From India, Mumbai
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From India, Mumbai
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Dear sandeep, i would be grateful to you, if you please provide us details regarding that if company is registered under factories act then there is need to use any attendance machine. With regards
From India, Gandhidham
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From India, Gandhidham
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Dear Mili,
Ask the contractor to depute or recruit a supervisor for your unit. If it is on a shift basis, there should be a supervisor for each shift.
The supervisor should provide the manpower list given to the department and get it signed by your department officials at the end of each shift/day.
Upon raising the monthly bills by the contractor, check for the man-days given and actual hours with the respective department officials.
On the other hand, swipe cards/finger access will not work out for the lower cadre people since the installation cost is high, and the turnover ratio is also very high in this cadre. It is not feasible because each swipe card costs Rs. 50 to 65, and registering fingerprints requires a person to be deployed for the same since there will be 25-30 new workers every day due to high demand for the lower cadre/blue-collar workforce.
Have a manual attendance register at your security gate and ask the contract employees to sign with your security supervision. If it is difficult, then have the register at the respective departments/shop floor.
From India, Mumbai
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Ask the contractor to depute or recruit a supervisor for your unit. If it is on a shift basis, there should be a supervisor for each shift.
The supervisor should provide the manpower list given to the department and get it signed by your department officials at the end of each shift/day.
Upon raising the monthly bills by the contractor, check for the man-days given and actual hours with the respective department officials.
On the other hand, swipe cards/finger access will not work out for the lower cadre people since the installation cost is high, and the turnover ratio is also very high in this cadre. It is not feasible because each swipe card costs Rs. 50 to 65, and registering fingerprints requires a person to be deployed for the same since there will be 25-30 new workers every day due to high demand for the lower cadre/blue-collar workforce.
Have a manual attendance register at your security gate and ask the contract employees to sign with your security supervision. If it is difficult, then have the register at the respective departments/shop floor.
From India, Mumbai
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