Dear Sir,
I am Brinda Shah, working in an engineering company. One of our site engineers left the company without prior information or a formal resignation. Additionally, he took Rs. 70,000 of the company's funds along with a digital camera. I need to draft a legal letter to inform him that if he does not return the money and camera within a week, legal action will be pursued.
Your assistance in drafting this letter is greatly appreciated.
Best regards,
Brinda Shah
hrd1@mbproflex.com
From India, Ahmadabad
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4I am Brinda Shah, working in an engineering company. One of our site engineers left the company without prior information or a formal resignation. Additionally, he took Rs. 70,000 of the company's funds along with a digital camera. I need to draft a legal letter to inform him that if he does not return the money and camera within a week, legal action will be pursued.
Your assistance in drafting this letter is greatly appreciated.
Best regards,
Brinda Shah
hrd1@mbproflex.com
From India, Ahmadabad
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Dear Sir,
Firstly, a few questions to ask yourself. Is this employee a permanent employee? Have you taken anything in writing while giving this amount and camera? Do you have his correct present and permanent addresses? When handing over the camera, have you issued a gate pass?
Once the above issues are properly addressed, you need to document all the information in his warning letter with dates and timings. If you can provide me with more information on this, I can assist you in writing the letter.
Regards,
Shravan
mshravankumar11@gmail.com
From India, Hyderabad
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Firstly, a few questions to ask yourself. Is this employee a permanent employee? Have you taken anything in writing while giving this amount and camera? Do you have his correct present and permanent addresses? When handing over the camera, have you issued a gate pass?
Once the above issues are properly addressed, you need to document all the information in his warning letter with dates and timings. If you can provide me with more information on this, I can assist you in writing the letter.
Regards,
Shravan
mshravankumar11@gmail.com
From India, Hyderabad
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Thank you,
Mr. Madhu, for the very useful information. Mr. Shravan, thank you for your suggestions. Yes, he was a temporary employee, but we have written records showing that we have given him the money as well as the camera. Therefore, I will proceed with writing a warning letter to him.
Regards,
Brinda Shah
From India, Ahmadabad
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Mr. Madhu, for the very useful information. Mr. Shravan, thank you for your suggestions. Yes, he was a temporary employee, but we have written records showing that we have given him the money as well as the camera. Therefore, I will proceed with writing a warning letter to him.
Regards,
Brinda Shah
From India, Ahmadabad
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Dear Ms. Brinda,
Firstly, write a formal letter addressed to both his current communication address and permanent home address as well stating that you were absent from work without authorized leave or permission (as applicable).
Secondly, state that he had carried the company's property (by description) and not returned as of the date, which is hampering other planned requirements.
Thirdly, mention that if he does not report for duty well within the stipulated date (say a week's time), then the company will be constrained to proceed further as deemed fit.
Wait and watch for his response, and if he does not respond to your mail, then report the incident to all concerned police authorities with facts and figures with a request to intervene and help you to recover the company's property (movables) he had carried away.
Meanwhile, you may also refer to his references, if any, as given in his CV and employment application and report the incident to such references too.
Please do let me know if you need any further details or clarification to resolve the issue.
With best wishes,
Sagala Amarnath
09880952331
amarnathsagala@rediffmail.com
From India, Bangalore
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Firstly, write a formal letter addressed to both his current communication address and permanent home address as well stating that you were absent from work without authorized leave or permission (as applicable).
Secondly, state that he had carried the company's property (by description) and not returned as of the date, which is hampering other planned requirements.
Thirdly, mention that if he does not report for duty well within the stipulated date (say a week's time), then the company will be constrained to proceed further as deemed fit.
Wait and watch for his response, and if he does not respond to your mail, then report the incident to all concerned police authorities with facts and figures with a request to intervene and help you to recover the company's property (movables) he had carried away.
Meanwhile, you may also refer to his references, if any, as given in his CV and employment application and report the incident to such references too.
Please do let me know if you need any further details or clarification to resolve the issue.
With best wishes,
Sagala Amarnath
09880952331
amarnathsagala@rediffmail.com
From India, Bangalore
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Dear Brinda,
Please find the below draft. I hope it may help you.
Regards,
Sivas
WARNING LETTER
Date:
To:
Mr. (Name)
Employee Code:
Designation
Place
Sub. – Warning Letter
Mr. Name,
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as (Designation). Absenting yourself from duties without prior intimation is misconduct for which you are making yourself liable for necessary action. We also understand that you are holding the company cash Rs. 70,000/- and the digital camera and have not surrendered them yet to the concerned authorities.
The above irregularity seems like intentional malpractice, and you are therefore advised to clarify the reasons within 48 hours of receiving this letter, failing which the company will proceed with action against you.
Kindly treat this as very urgent.
For Company
Name:
Designation:
From India, Madras
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Please find the below draft. I hope it may help you.
Regards,
Sivas
WARNING LETTER
Date:
To:
Mr. (Name)
Employee Code:
Designation
Place
Sub. – Warning Letter
Mr. Name,
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as (Designation). Absenting yourself from duties without prior intimation is misconduct for which you are making yourself liable for necessary action. We also understand that you are holding the company cash Rs. 70,000/- and the digital camera and have not surrendered them yet to the concerned authorities.
The above irregularity seems like intentional malpractice, and you are therefore advised to clarify the reasons within 48 hours of receiving this letter, failing which the company will proceed with action against you.
Kindly treat this as very urgent.
For Company
Name:
Designation:
From India, Madras
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Dear Sivas and Amarnath,
Thank you for your support. I have already registered the post and sent one of our HR persons personally to hand over the letter and talk to him. I will update you on the outcome.
Regards,
Brinda Shah
From India, Ahmadabad
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Thank you for your support. I have already registered the post and sent one of our HR persons personally to hand over the letter and talk to him. I will update you on the outcome.
Regards,
Brinda Shah
From India, Ahmadabad
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Please post the progress in this case. Here, you have to take action on two issues. Firstly, the recovery of Rs 70,000 plus the camera or its present replacement cost. Secondly, take action against the employee for the act of indiscipline, i.e., not reporting for duty.
KCS Kutty, Chennai
From India, Madras
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KCS Kutty, Chennai
From India, Madras
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The action of the abovementioned employee falls under the provisions of the Indian Penal Code. By not returning the money and digital camera, the employee has committed criminal breach of trust. If you have proper evidence, you can file an F.I.R. in the concerned Police Station and start proceedings against him. There is no legal requirement of giving any notice to him for this action.
From India, Delhi
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From India, Delhi
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Dear Sir,
I am Brinda Shah, working in an engineering company. One of our site engineers left the company without prior information or formal resignation. He also took Rs. 70,000 of the company's funds along with a digital camera. I would like to draft a legal letter to him stating that if he does not return the money and the camera within a week's time, legal action will be pursued.
Kindly find enclosed a show cause notice for carrying cash of the company and not reporting to duty. The company can file an FIR, but to avoid a civil case and protect our reputation, we need to wait for further search action.
Regards,
Abhishek
Brinda Shah
From India, Mumbai
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I am Brinda Shah, working in an engineering company. One of our site engineers left the company without prior information or formal resignation. He also took Rs. 70,000 of the company's funds along with a digital camera. I would like to draft a legal letter to him stating that if he does not return the money and the camera within a week's time, legal action will be pursued.
Kindly find enclosed a show cause notice for carrying cash of the company and not reporting to duty. The company can file an FIR, but to avoid a civil case and protect our reputation, we need to wait for further search action.
Regards,
Abhishek
Brinda Shah
From India, Mumbai
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Subject: Unauthorized Leave or Leave Without Information
It has been observed from your attendance record that you have not reported for duty since [insert date] without prior leave or information to the management. This absence is adversely affecting the smooth functioning of the company. Therefore, you are hereby advised to return to work within 48 hours of receiving this letter with a written explanation satisfactory to the management. Failure to do so will result in disciplinary action by the management, for which you will be held responsible.
For XYZ,
Authorized Signatory
From United States, Chicago
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It has been observed from your attendance record that you have not reported for duty since [insert date] without prior leave or information to the management. This absence is adversely affecting the smooth functioning of the company. Therefore, you are hereby advised to return to work within 48 hours of receiving this letter with a written explanation satisfactory to the management. Failure to do so will result in disciplinary action by the management, for which you will be held responsible.
For XYZ,
Authorized Signatory
From United States, Chicago
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Date By Regd. Post
Attn.: Mr. XXXX
YYYY
Sub: Handing over of the company assets
We observed from our records that you have been absent from work effective from [Date] without any prior information or approval from the respective authority.
Kindly make arrangements to hand over the XXX, along with ID card, etc, to:
Mr. AAAA
Company Address
If the handover of the above-mentioned assets is not completed within 24 hours of receiving this letter, we will be compelled to lodge a complaint with the local police authorities to retrieve the company assets.
Thanking you,
Yours sincerely,
For XXXXXXXXXXX
Regards Suganya
From India, Madras
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Attn.: Mr. XXXX
YYYY
Sub: Handing over of the company assets
We observed from our records that you have been absent from work effective from [Date] without any prior information or approval from the respective authority.
Kindly make arrangements to hand over the XXX, along with ID card, etc, to:
Mr. AAAA
Company Address
If the handover of the above-mentioned assets is not completed within 24 hours of receiving this letter, we will be compelled to lodge a complaint with the local police authorities to retrieve the company assets.
Thanking you,
Yours sincerely,
For XXXXXXXXXXX
Regards Suganya
From India, Madras
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Company Letter for Completion 01 Month Notice.docx