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Hi, If an employee's date of joining is considered to be in the last week of the month (e.g., 24th—Monday), does the company need to open a new EPF account and pay/deposit the EPF for that month ( for 5 working days) in the same month on a pro rata basis? Or can it be deposited into the EPF account in the next month?
My question is:
1. Does an EPF account, if UAN exists, need to be opened in the same month of joining?
2. For the 5 days that he has worked with us that month, should the EPF be credited on a pro rata basis?
3. If pro rata, can it be credited in the next month along with the PF of next month?

From India, Hyderabad


If you are processing salary for 5 days on the same month then equivalent PF for 5 days to be processed and to be deposited.

As UAN already exists as current employer you need to allot only the PF number.

Alternatively if 5 days salary is not processed for that month then while processing salary for subsequent month you need to add 5 days salary along with arrear PF for 5 days.

Where ever possible process for the particular month itself. If you have any salary cut of date issue then do not entertain new joinees during month end.. say after 21st.

From India, Madras

The term "prorata basis" in the context of the Employees' Provident Fund (EPF) refers to the calculation of contributions based on the proportion of the period an employee has worked during a particular month or year. This is particularly relevant when an employee joins or leaves the organization partway through a month or when their salary changes mid-month.

How EPF is Calculated on a Prorata Basis
Understanding EPF Contributions:

Both the employer and the employee contribute a certain percentage of the employee's salary (basic wages plus dearness allowance) to the EPF.
The current standard contribution rate is 12% of the employee's salary from both the employer and the employee.
Prorata Calculation:

When an employee works only part of a month, the EPF contributions are calculated based on the actual number of days worked.
Example Calculation
An employee joins the company on the 10th of the month, with a basic salary of ₹30,000.


Determine the Salary for the Period Worked:

Calculate the daily wage: ₹30,000 / 30 days = ₹1,000 per day.
Calculate the salary for the days worked: 21 days (assuming 31 days in the month) x ₹1,000 = ₹21,000.
Calculate EPF Contribution:

Employee's contribution: 12% of ₹21,000 = ₹2,520.
Employer's contribution: 12% of ₹21,000 = ₹2,520.
Detailed Steps
Calculate the Daily Salary:

Divide the monthly salary by the number of days in the month to get the daily salary.
Example: ₹30,000 / 30 days = ₹1,000 per day.
Determine the Salary for Actual Days Worked:

Multiply the daily salary by the number of days worked.
Example: ₹1,000 per day x 21 days = ₹21,000.
Compute the EPF Contribution for the Salary Earned:

Calculate the EPF contributions (12% each for employee and employer) based on the prorated salary.
Example: 12% of ₹21,000 = ₹2,520 (for both employee and employer).
When calculating EPF on a prorata basis, follow these steps:

Determine the daily wage by dividing the monthly salary by the number of days in the month.
Calculate the salary for the actual days worked.
Apply the standard EPF contribution rates to the prorated salary.
This method ensures that both the employee and the employer contributions to the EPF are fair and accurately reflect the time the employee has worked within a given period.

From India, Mumbai
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