How to manage in-out timing when an employee goes out of the factory between working hours for personal work?
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Recording Employee In-Out Timing
When an employee leaves the factory, it should be recorded, and when they return, it should be recorded again. Was the employee leaving with approval? In most companies, gate passes are issued for temporary exits. In the absence of electronic records, these can be used to track how much of the employee's time during work hours is spent outside on personal work.
Using Electronic Access Records
If you have electronic access records, and if such cases are frequent and regular, you could consider setting aside a specific biometric machine for those who need to come and go during office hours (with approval). The in-out time stamps from this machine could be used to compute deductions from salary for the time absent.
From India, Mumbai
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2508When an employee leaves the factory, it should be recorded, and when they return, it should be recorded again. Was the employee leaving with approval? In most companies, gate passes are issued for temporary exits. In the absence of electronic records, these can be used to track how much of the employee's time during work hours is spent outside on personal work.
Using Electronic Access Records
If you have electronic access records, and if such cases are frequent and regular, you could consider setting aside a specific biometric machine for those who need to come and go during office hours (with approval). The in-out time stamps from this machine could be used to compute deductions from salary for the time absent.
From India, Mumbai
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Dear Gauravkrishna,
As I see from your name description, you are a student. There are several models to control the in and out timings, but that is subject to the Short Leave Policy of a company. The Short Leave Policy stipulates how much short leave is permissible in a month, quarter, or year. Subject to entitlement to Short Leave and balance at credit, an employee can avail of short leave. Generally, short leave is not granted during factory hours except in the case of an emergency. Every short leave has to be sanctioned by the Controlling Officer of the concerned employee or as prescribed in the Short Leave Policy. A register is kept with each Controlling Officer or Leave Record Maintaining Section for recording such short leave. A gate pass is also issued for going out that is to be given to the Security Guard at the gate of the factory. In the case of a biometric machine system, the system of manual entry into the register and gate pass will continue along with the machine entry on an additional machine.
With good wishes,
Chandramani Lal Srivastava
Master Consultant
[Phone Number Removed For Privacy-Reasons]
[Email Removed For Privacy Reasons]
New Delhi / 03.07.2022 / 11:05 pm
From India, New Delhi
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As I see from your name description, you are a student. There are several models to control the in and out timings, but that is subject to the Short Leave Policy of a company. The Short Leave Policy stipulates how much short leave is permissible in a month, quarter, or year. Subject to entitlement to Short Leave and balance at credit, an employee can avail of short leave. Generally, short leave is not granted during factory hours except in the case of an emergency. Every short leave has to be sanctioned by the Controlling Officer of the concerned employee or as prescribed in the Short Leave Policy. A register is kept with each Controlling Officer or Leave Record Maintaining Section for recording such short leave. A gate pass is also issued for going out that is to be given to the Security Guard at the gate of the factory. In the case of a biometric machine system, the system of manual entry into the register and gate pass will continue along with the machine entry on an additional machine.
With good wishes,
Chandramani Lal Srivastava
Master Consultant
[Phone Number Removed For Privacy-Reasons]
[Email Removed For Privacy Reasons]
New Delhi / 03.07.2022 / 11:05 pm
From India, New Delhi
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LEAVE-ATTENDANC E POLICY.doc