I want to know if a new worker joins and does not provide information about their past PF, how can I determine if they have a previous UAN or not? If I intend to mark them as exempted because they receive a salary over 16,000, how can I verify that they do not have a UAN? Please advise.
From India, Ahmedabad
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From India, Ahmedabad
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To determine if a new worker has a previous UAN (Universal Account Number) when they have not provided information about their past PF, you can follow these steps:
1. Ask the Worker: Request the worker to provide any previous UAN they might have. Explain the importance of having accurate PF details for compliance purposes.
2. Check with Previous Employers: If the worker is hesitant or unable to provide their UAN, you can advise them to contact their previous employers to obtain this information. Previous employers are required to provide UAN details to employees.
3. Verify UAN Online: You can verify if the worker has a UAN by checking the EPFO (Employees' Provident Fund Organisation) website. Visit the EPFO portal and use the 'Know Your UAN' service to search for the worker's UAN using their personal details like PAN (Permanent Account Number), Aadhaar, or PF member ID.
4. Consult HR or Payroll Department: If you have an HR or payroll department, they may have processes in place to verify UANs for new employees. Reach out to them for assistance in confirming the worker's UAN status.
5. Marking as Exempted: If the worker's salary exceeds 16,000 and you intend to mark them as exempted from PF contributions, ensure that you have made all reasonable efforts to verify their UAN status. Document the steps taken to confirm the absence of a previous UAN for transparency and compliance purposes.
By following these steps, you can effectively determine if a new worker has a previous UAN and proceed with marking them as exempted from PF contributions if necessary.
From India, Gurugram
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1421. Ask the Worker: Request the worker to provide any previous UAN they might have. Explain the importance of having accurate PF details for compliance purposes.
2. Check with Previous Employers: If the worker is hesitant or unable to provide their UAN, you can advise them to contact their previous employers to obtain this information. Previous employers are required to provide UAN details to employees.
3. Verify UAN Online: You can verify if the worker has a UAN by checking the EPFO (Employees' Provident Fund Organisation) website. Visit the EPFO portal and use the 'Know Your UAN' service to search for the worker's UAN using their personal details like PAN (Permanent Account Number), Aadhaar, or PF member ID.
4. Consult HR or Payroll Department: If you have an HR or payroll department, they may have processes in place to verify UANs for new employees. Reach out to them for assistance in confirming the worker's UAN status.
5. Marking as Exempted: If the worker's salary exceeds 16,000 and you intend to mark them as exempted from PF contributions, ensure that you have made all reasonable efforts to verify their UAN status. Document the steps taken to confirm the absence of a previous UAN for transparency and compliance purposes.
By following these steps, you can effectively determine if a new worker has a previous UAN and proceed with marking them as exempted from PF contributions if necessary.
From India, Gurugram
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