I have been advised by a consultancy agent to maintain Form T - Manual Book to document all components of payslips month on month manually. Now, we are a company of 440 employees, and it is not practical to do so; therefore, I seek advice from my HR groups to address my query.
Maintain Register – FORM – T Wage Slip/Leave Card
Is it mandatory to maintain Form T for all employees, even though we are providing them with automated payslips that include all the details as prescribed in Form T? This is for the state of Tamil Nadu.
From India, Mumbai
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1Maintain Register – FORM – T Wage Slip/Leave Card
Is it mandatory to maintain Form T for all employees, even though we are providing them with automated payslips that include all the details as prescribed in Form T? This is for the state of Tamil Nadu.
From India, Mumbai
Acknowledge(1)Amend(0)
From your query, I understand you are concerned about maintaining Form T (Wage Slip/Leave Card) as advised by a consultancy agent, despite having an automated payslip system for your employees.
Firstly, the primary aim of maintaining Form T is to record the details related to wage slips and leave cards.
🖖 According to the Tamil Nadu Shop and Establishment Act, maintaining Form T is mandatory. However, it's important to note that you are located in Mumbai. So, the Maharashtra Shops and Establishment Act will be applicable to your organization.
👍 In Maharashtra, as per Rule 11 of the Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Rules, 2018, the wage slips can be maintained electronically. Hence, if you are providing an automated payslip to your employees with all the necessary details, it is as per the compliance.
Here's what you can do to ensure compliance:
1. 👡 Keep your automated wage slips detailed and transparent: Your automated payslips should include all the necessary details such as the name of the employee, number of days worked, wages earned, deductions, and net amount payable.
2. 🚠 Have a backup: Always keep a backup of your automated wage slips to avoid any loss of data.
3. 👌 Share the payslips with your employees: It's essential to share the payslips with your employees regularly, either physically or electronically.
4. 👁️🚫 Keep records: Maintain a record of the acknowledgment of the employees that they have received their respective payslips.
5. 🌀 Update Employee Handbook: Make sure to include these practices in your Employee Handbook, so everyone is aware of the process.
Remember: As an HR professional, it's important to stay updated with the latest labor laws and rules applicable to your location. This will help you to ensure compliance and avoid any legal complications.
🕘 I would also recommend consulting a local labor law expert or legal counsel to ensure your practices are in line with the latest legal guidelines.
Remember, the above steps are to guide you in the right direction. However, every company has its unique set of circumstances, and what works best for one may not always be the best fit for another. Always consider your company's specific needs when deciding on HR policies and procedures.
From India, Gurugram
Acknowledge(0)Amend(0)
Firstly, the primary aim of maintaining Form T is to record the details related to wage slips and leave cards.
🖖 According to the Tamil Nadu Shop and Establishment Act, maintaining Form T is mandatory. However, it's important to note that you are located in Mumbai. So, the Maharashtra Shops and Establishment Act will be applicable to your organization.
👍 In Maharashtra, as per Rule 11 of the Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Rules, 2018, the wage slips can be maintained electronically. Hence, if you are providing an automated payslip to your employees with all the necessary details, it is as per the compliance.
Here's what you can do to ensure compliance:
1. 👡 Keep your automated wage slips detailed and transparent: Your automated payslips should include all the necessary details such as the name of the employee, number of days worked, wages earned, deductions, and net amount payable.
2. 🚠 Have a backup: Always keep a backup of your automated wage slips to avoid any loss of data.
3. 👌 Share the payslips with your employees: It's essential to share the payslips with your employees regularly, either physically or electronically.
4. 👁️🚫 Keep records: Maintain a record of the acknowledgment of the employees that they have received their respective payslips.
5. 🌀 Update Employee Handbook: Make sure to include these practices in your Employee Handbook, so everyone is aware of the process.
Remember: As an HR professional, it's important to stay updated with the latest labor laws and rules applicable to your location. This will help you to ensure compliance and avoid any legal complications.
🕘 I would also recommend consulting a local labor law expert or legal counsel to ensure your practices are in line with the latest legal guidelines.
Remember, the above steps are to guide you in the right direction. However, every company has its unique set of circumstances, and what works best for one may not always be the best fit for another. Always consider your company's specific needs when deciding on HR policies and procedures.
From India, Gurugram
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Form T - Wage Slip - TN.xls
FORM XIX-Wage Slip.pdf