Dear Friends,
Can anybody help us to know what content should be included in a formal Resignation Acceptance Letter? Should the letter contain the following information:
1. Date of Resignation
2. Date of Relieving
3. Date of Joining
4. Designation, etc.
If anyone has a template, please share.
Regards,
Shankar
HR - Reliance Comm.,
Navi Mumbai
From India, Mumbai
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4Can anybody help us to know what content should be included in a formal Resignation Acceptance Letter? Should the letter contain the following information:
1. Date of Resignation
2. Date of Relieving
3. Date of Joining
4. Designation, etc.
If anyone has a template, please share.
Regards,
Shankar
HR - Reliance Comm.,
Navi Mumbai
From India, Mumbai
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Hi Shankar,
In a formal resignation acceptance letter, one can simply mention in the following manner:
"Mr. 'name' working as 'designation' in our organization has resigned from his services on 'date'. His resignation has been accepted, and he shall be relieved from his duties on 'date', subject to clearance of all dues. :)
Manasi
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In a formal resignation acceptance letter, one can simply mention in the following manner:
"Mr. 'name' working as 'designation' in our organization has resigned from his services on 'date'. His resignation has been accepted, and he shall be relieved from his duties on 'date', subject to clearance of all dues. :)
Manasi
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My query is, whether the letter should include DOJ as well. Regards, Shankar, HR- Reliance Comm. Navi Mumbai
From India, Mumbai
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From India, Mumbai
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Hi Shankar I don’t think you need not mention the DOJ coz in any case you would be giving a final relieving letter in which you would mention the DOJ. 8) Manasi
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How can we differentiate between the letters like : - Resignation Acceptance Letter - Relieving Letter - Experience Letter Regards, Shankar
From India, Mumbai
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From India, Mumbai
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Hi there,
You need to know a few things in order to understand the difference between the following:
Resignation acceptance letter
Relieving letter
Experience letter
Resignation acceptance letter:
You need to mention the date when the person has resigned, the items (ID cards, uniform, manuals, stationery, etc.) that need to be handed over to the concerned superior, the name of the person to whom to hand over the pending work, and the last date of working.
Relieving letter:
Firstly, a relieving letter can only be issued when everything that the employee owes the company has been handed over. Secondly, the relieving letter will state that the person is being relieved on the last working day and when the Full and Final settlement will be processed.
Experience Letter:
This will include the duration for which the employee was associated with the company, the designation held by the employee at the time of separation, and any other information you would like to highlight regarding the person. Otherwise, conclude it with your best wishes for the employee's new endeavor.
I hope this helps.
Disha
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You need to know a few things in order to understand the difference between the following:
Resignation acceptance letter
Relieving letter
Experience letter
Resignation acceptance letter:
You need to mention the date when the person has resigned, the items (ID cards, uniform, manuals, stationery, etc.) that need to be handed over to the concerned superior, the name of the person to whom to hand over the pending work, and the last date of working.
Relieving letter:
Firstly, a relieving letter can only be issued when everything that the employee owes the company has been handed over. Secondly, the relieving letter will state that the person is being relieved on the last working day and when the Full and Final settlement will be processed.
Experience Letter:
This will include the duration for which the employee was associated with the company, the designation held by the employee at the time of separation, and any other information you would like to highlight regarding the person. Otherwise, conclude it with your best wishes for the employee's new endeavor.
I hope this helps.
Disha
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Hi,
You can combine all in a format like this. This is to acknowledge that Mr./Ms. [insert name] who was working as [insert position] with our organization since [insert date] has been relieved from his/her duties with effect from today. During the tenure with us, his/her conduct has been [insert description].
We wish all the best for all future endeavors. (This way you are combining the Experience letter and also the relieving letter)
From India, Chennai
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You can combine all in a format like this. This is to acknowledge that Mr./Ms. [insert name] who was working as [insert position] with our organization since [insert date] has been relieved from his/her duties with effect from today. During the tenure with us, his/her conduct has been [insert description].
We wish all the best for all future endeavors. (This way you are combining the Experience letter and also the relieving letter)
From India, Chennai
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Hi Shankar,
Find below the draft of the acceptance of the resignation letter and the draft of the Relieving cum experience letter:
Subject: Acceptance of Resignation
Dear Mr./Ms. _____________,
This is in reference to your resignation letter dated [insert date]. The Management has accepted your resignation, and you will be relieved from the services of the company at the closing hours of [insert date].
Please hand over your charge immediately to your superior and return all documents, properties (including Company accommodation) of the Company that may be with you.
We request you to contact the accounts department for the settlement of your dues, if any, after [last working day].
We wish you success in all your future endeavors.
For [Company Name],
Name:
Designation:
cc: Accounts department.
Second Format:
TO WHOMSOEVER IT MAY CONCERN
Dear Mr./Ms. _____________,
This is to certify that Mr. [Employee's Name] was working at Pantaloon Retail (India) Ltd. as [Employee's Designation] from [Date of Joining] to [Last Working Date].
During his tenure, we found him to be [add description]; his services were found to be satisfactory.
We wish him all the best in his future endeavors.
For [Company Name],
Name:
Designation:
Hope it will be fine with you.
Regards,
Amit Seth.
From India, Ahmadabad
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Find below the draft of the acceptance of the resignation letter and the draft of the Relieving cum experience letter:
Subject: Acceptance of Resignation
Dear Mr./Ms. _____________,
This is in reference to your resignation letter dated [insert date]. The Management has accepted your resignation, and you will be relieved from the services of the company at the closing hours of [insert date].
Please hand over your charge immediately to your superior and return all documents, properties (including Company accommodation) of the Company that may be with you.
We request you to contact the accounts department for the settlement of your dues, if any, after [last working day].
We wish you success in all your future endeavors.
For [Company Name],
Name:
Designation:
cc: Accounts department.
Second Format:
TO WHOMSOEVER IT MAY CONCERN
Dear Mr./Ms. _____________,
This is to certify that Mr. [Employee's Name] was working at Pantaloon Retail (India) Ltd. as [Employee's Designation] from [Date of Joining] to [Last Working Date].
During his tenure, we found him to be [add description]; his services were found to be satisfactory.
We wish him all the best in his future endeavors.
For [Company Name],
Name:
Designation:
Hope it will be fine with you.
Regards,
Amit Seth.
From India, Ahmadabad
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Dear All,
Please let me know, after handing over the relieving letter to the employee, do we need any other document for his acceptance or a copy of the same signed by him, or do we not need to do any such formalities. Please guide me.
Regards,
Himani
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Please let me know, after handing over the relieving letter to the employee, do we need any other document for his acceptance or a copy of the same signed by him, or do we not need to do any such formalities. Please guide me.
Regards,
Himani
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Hi Himani,
At the time of resignation, one needs to complete these formalities:
1. Resignation Letter
2. Acceptance of Resignation
3. Relieving Letter & Experience Letter
4. Full & Final Settlement.
Hope it is clear now.
Regards,
Amit Seth
From India, Ahmadabad
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At the time of resignation, one needs to complete these formalities:
1. Resignation Letter
2. Acceptance of Resignation
3. Relieving Letter & Experience Letter
4. Full & Final Settlement.
Hope it is clear now.
Regards,
Amit Seth
From India, Ahmadabad
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Hi Amit,
Thank you for your reply. I also wanted to know, do we have to retain the duplicate copy of the relieving letter signed by the employee, or is his resignation letter enough? I understand the formalities that need to be fulfilled but am unsure about this.
Regards,
Himani
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Thank you for your reply. I also wanted to know, do we have to retain the duplicate copy of the relieving letter signed by the employee, or is his resignation letter enough? I understand the formalities that need to be fulfilled but am unsure about this.
Regards,
Himani
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Hi Himani,
Actually, these are the processes involved in the completion of the resignation process.
First of all, the employee submits his resignation letter, whether he serves the notice period or not.
If he serves the notice period, then we pay him all his earned balance leaves. However, if he doesn't serve the notice period, we deduct the notice period amount from his payable salary and adjust it with his available earned leaves in his account.
Next, we conduct an exit interview with a questionnaire.
On his last working day, we provide him with the acceptance of resignation letter, relieving letter, and experience certificate. We keep a duly signed duplicate copy in his personal file.
He is then asked to clear his dues with the Accounts department after 7 days.
In the meantime, we prepare the Full & Final Settlement statement and forward it to the commercial/Accounts department.
Once the Accounts department clears the dues, the process is complete.
I hope this clarifies the resignation process, Full & Final Settlement, etc.
Regards,
Amit Seth.
From India, Ahmadabad
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Actually, these are the processes involved in the completion of the resignation process.
First of all, the employee submits his resignation letter, whether he serves the notice period or not.
If he serves the notice period, then we pay him all his earned balance leaves. However, if he doesn't serve the notice period, we deduct the notice period amount from his payable salary and adjust it with his available earned leaves in his account.
Next, we conduct an exit interview with a questionnaire.
On his last working day, we provide him with the acceptance of resignation letter, relieving letter, and experience certificate. We keep a duly signed duplicate copy in his personal file.
He is then asked to clear his dues with the Accounts department after 7 days.
In the meantime, we prepare the Full & Final Settlement statement and forward it to the commercial/Accounts department.
Once the Accounts department clears the dues, the process is complete.
I hope this clarifies the resignation process, Full & Final Settlement, etc.
Regards,
Amit Seth.
From India, Ahmadabad
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Hi!!
Thanx a ton Amit. Your piece of information did help me a lot and in the future I'll keep this in mind. Since I'm just a fresher with few months’ of experience I really need to catch up with loads of HR related issues.
Regards
Himani
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Thanx a ton Amit. Your piece of information did help me a lot and in the future I'll keep this in mind. Since I'm just a fresher with few months’ of experience I really need to catch up with loads of HR related issues.
Regards
Himani
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Hi Himani, Hey no need to say thanks.. i just shared my knowledge over the same topic. Anyways you most welcome.. Wish You All D Best.. Regards, Amit Seth.
From India, Ahmadabad
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From India, Ahmadabad
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If the employee gives his resignation after he resigns, what date should we mention in the acceptance letter as the relieving date? Suppose he didn't give one month's notice and absconded on 12.08.09, and submitted papers on 24.08.09, stating that the resignation takes effect from 13.08.09. So, which date do we need to mention as the relieving date in the acceptance letter?
From India, Hyderabad
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From India, Hyderabad
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hi, Can you help me how to draft letter to says that, our office working hours is ....period. if late arrival .....how we should bring the notice of employees without hurting employee eago
From India, Bangalore
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From India, Bangalore
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Dear Friends I am Sending you Format of Full & Final Statment Kamal Mishra HRD Manager 9811791891
From India, Delhi
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From India, Delhi
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Resignation cum relieving letter.doc