Need Help Revising an Offer Letter: How to Clearly State Changes and Void the Previous Offer?

Dear All,

We have issued an offer letter to one of the prospective employees in our organization. We need to revise the terms and conditions (specifically related to salary) and issue a fresh offer letter. Could anyone help with a standard format stating the revised terms in a new offer letter that explicitly states the previous offer letter is now void?

Thanks and Regards,
Jyoti

Normally, the letter of intent does not carry the terms and conditions. It states terms & conditions as mutually agreed, and the appointment letters shall be given at the time of joining the duties. If you have to correct it, you can always refer to the previous letter of intent to change the terms, but that should happen before joining; otherwise, it is challengeable in the court of law. I shall send you the format by evening.

Manoj

Subject: Letter of Intent

Please refer to your application for a position in our organization and subsequent interviews you had with us.

We are pleased to offer you employment in our organization as [Position] at a Gross Salary of Rs. Thirty Thousand (30,000/-) per month in the grade of 17000-1000-30000, of which 75 percent is a fixed part that will be paid to you every month, and the remaining 25 percent is payable upon the realization of a minimum of One Crore of Revenue in the next six months of your joining.

The regular appointment letter with detailed terms and conditions will be issued to you at the time of joining. You will have to sign a proprietary information agreement, which protects Consulting Engineers Corporation and its clients' confidential information at the time of joining, which will form part of your appointment letter.

At the time of joining, you are required to submit the following documents:

1. Date of birth certificate
2. Educational and Professional certificates
3. Clearance certificate from the previous employer
4. Experience certificate
5. TDS certificate, if applicable
6. Four stamp-sized photographs
7. Salary certificate from the previous employer

You are requested to report for duty on or before [Date]. In case you fail to report for duty on the above date, unless extended by mutual consent, this offer will stand automatically canceled.

Regards,

Yours Sincerely,

Arvind Rana

I have made a few additions to the letter sent by Mr. Rana, i.e., the first Letter of Intent (LOI) to be sent to the candidate. I have also attached a second LOI enumerating any changes, if applicable. Hope this serves the intended purpose.

Manoj

Hi, I just want to know about Salary Revision Letters. Can you please help me out with this and provide me with the format?

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Hi,

I just want to know about Salary Revision Letters. Can you please help me out with this and provide me with the format?

Here is another format..

LETTER OF INTENT

«Date_of_Issue»

«First_Name» «Middle_Name»

«Add1»

«Add_2»

«Add_3»

«Add_4»

: «Phone»

Dear «First_Name»,

With reference to our discussions, we are pleased to offer you the position of «Designation_» in COMPANY NAME, on the terms and conditions mutually discussed and agreed upon:



Your gross emoluments will be Rs.«Salary»/pa (CTC). You will be issued a detailed appointment letter on your joining us.

Basic Salary : Rs.«Basic»/-

HRA : Rs.«HRA»/-

Conveyance : Rs.«Conveyance»/-

---------------------------------------------

TOTAL : Rs.«TotalPm» /month (CTC)

________________________________

This payment is made to you as dictated by the Indian Tax Authorities and is subject to change if the India Tax law changes.

You will be at present posted at COMPANY ADDRESS, but can be transferred anywhere, as may be deemed fit by the management. You are requested to report for duty on or before «Date_of_joining» at 9 am (give the address of the company). In case you fail to report for duty on this date unless otherwise agreed in written the offer shall stand automatically withdrawn.

On the day of your joining you are required to submit the following:

1. Relevant copies of Academic /Professional attainments and work experience.

2. Documentary evidence of Date of Birth, No Due Certificate and Relieving letter & TDS certificate from last employer, details of last salary, appointment letter of current employer.

3. Three passport sizes colored Photographs.

4. 2 References from your current organization, which has to be completed before your joining Continuum Systems.

If on verification, at the time of appointment or at a later date it is found that you has furnished wrong information, in such cases your services with the company will be liable to termination.

Please sign duplicate of this offer letter as token of your acceptance of the above terms.

With best wishes

Yours truly,

COMPANY NAME

HUMAN RESOURCE- MANAGER

«FIRST_NAME» «MIDDLE_NAME»

Certainly! Here is the revised version of your text with corrected spelling, grammar, and proper paragraph formatting:

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Can anyone help me out in preparing an employment letter for an employee who has successfully completed his probation and is now placed on the payroll?

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Please let me know if you need any further assistance.

Ref:

Dated: [Date]

[Name] Address

Dear Mr. [Name],

Sub: Letter of Intent

Please refer to your application dated [Nil or Date] for a position of [Head/Section In-charge, etc.] in our organization and subsequent interview(s) you had with us; and mutually agreed upon terms & conditions for employment.

We are pleased to offer you employment in our organization as [Designation] at a Gross Salary of Rs. Thirty Thousand (30,000/-) per month in the grade of 17000-1000-30000, of which 75 percent is a fixed part that will be paid to you every month and the remaining 25 percent is payable upon the realization of a minimum of One Crore of Revenue in the next six months of your joining.

[Depending upon your experience of ‘Joining to selection ratio’ in the respective organization, you may omit the salary details and mention only the principle of salary computation as mentioned above (in case it exists in such a manner).]

While the offer of appointment is being made from [Department] (in case it is through some other regional Head), the management reserves the right to utilize your services in any of our group companies, located elsewhere in India or Abroad, either in existence or which may come into existence. Your initial place of posting will be at [Place]. However, you will be required to report your joining at the following address and complete the joining formalities:

----------------------------

----------------------------

The appointment offer is subject to the information provided by you in your CV and interviews being correct and valid.

This appointment is valid from the date of joining duties, which should not be later than [Date].

In case you fail to report for duty on the above date, unless extended with mutual consent, this offer will stand automatically canceled.

You will have to sign a proprietary information agreement, which protects Consulting Engineers Corporation and its clients' confidential information at the time of joining, which will form part of your appointment letter.

(Or you can mention the confidential agreement or Business Secrecy agreement or any type of such agreement can be mentioned; which can become part of terms & conditions for employment, meaning it can become a reason for termination.)

The regular appointment letter with detailed terms and conditions will be issued to you at the time of joining. In the meantime, we request your confirmation of acceptance of this offer by returning us a signed copy of this letter by return post.

Please bring the following documents at the time of joining in original and its photocopies:

1. Date of Birth Certificate

2. Educational and Professional Certificates

3. Clearance Certificate from the previous employer

4. Experience Certificate

5. TDS Certificate, if applicable

6. Four stamp-sized photographs

7. Salary Certificate from the previous employer

We look forward to your joining in our organization at the earliest. Should you require any information on relocating to the place of posting, it shall be our pleasure to assist you with that. You may contact [Name] on his/her cell number [98..] or message at email [ID].

Thanking you

Yours Sincerely,

For and on behalf of

M/s [Company]

Authorized Signatory