Understanding Admin Job Descriptions and HR Admin Roles in Organizations

Hi all,

Could anyone please inform me about the job responsibilities of an admin and the formats typically used in a corporate office? This information is urgently needed.

Thanks in advance,
Haseen

Hi Haseen,

Please give me your email ID to mail you the same (all responsibilities and admin-related formats).

Bye,
Smrin.

Hi all,

Please find below the functions/tasks for which an Admin Executive is responsible:

Front office executive and supervisor will report directly.

Coordinating incoming and outgoing calls.

Arranging bouquets daily for birthdays and organizing monthly birthday events.

Arranging room reservations and cabs if required for the Senior Vice President, Vice President, Assistant Vice President, Manager, Assistant Manager, and employees.

Assigning employee codes to new joiners and conducting induction (explaining leave and attendance policies).

Contacting the bank executive to open new employee accounts (debit cards) for salary purposes.

Updating attendance, leaves (full day and half day), and maintaining leave and attendance records.

Sending the weekly attendance sheet to all employees and resolving attendance issues if they arise.

Monitoring vendors such as housekeeping, electricians, plumbers, groceries, and stationery personnel, and coordinating with their supervisors for issue resolution.

Checking the premises and its belongings daily.

Ordering groceries and stationery as needed.

Managing vendors (coordinating all vendors for smooth operations).

Maintaining checklists for vendors (weekly and monthly audit checklists).

Handling logistics requirements such as groceries and stationery for employees.

Arranging business card requisitions.

Thank you.

Dear all,

I want to know whether the HR admin profile is related to the core HR. Does it have any potential career opportunities in the future?

Thank you.

Hi Haseen,

Best wishes for your new job. The admin role is the most important pillar for an organization.

Here are some of the major roles/responsibilities the admin job comes with:

1. Travel Desk: Be a travel advisor/manager for all employees going on business trips. Capture the itineraries like air travel, bus/train travel, hotel & taxi bookings, and even where to eat. Maintain a record for all the expenses incurred and update company account records.

2. Payroll & Accounting Services: Depending on the company, admin roles are also required to take care of Payroll & Accounting responsibilities. This includes capturing IT declarations from employees, doing tax calculations, and generating reports of PT, PF, ESI, TDS, etc. Additionally, accounting involves keeping records of vendor payments, company expense bills, as well as payment receivables in your company.

3. Staff Maintenance: Office staff usually includes people like security, housekeeping, canteen staff, etc. Managing their day-to-day activities and leaves of these staff members falls under the Admin role.

4. Arranging any material for company requirements: From arranging items for a new office to stationery, toiletries, and other office-related furniture items, admin professionals need to take care of all these requirements.

5. Recruitment Outsourcing: It may come as a partial role for Admin professionals. By coordinating with the Recruitment/HR team, Admin personnel can handle all the arrangements whenever there is a recruitment drive going on.

However, the worrisome part would be if you do most of these activities manually. Manual record-keeping will quickly consume your time, resulting in low productivity.

FastCollab is an online platform that offers an end-to-end solution for most of the Business Services, such as:

1. Book flight tickets at Zero convenience charges.

2. Keep a record of employee itineraries and flight bookings.

3. Online accounting & payroll tool with an employee self-service login to automate everything.

4. Recruitment outsourcing to get the best talent as soon as possible.

For more details, simply create a FREE Sign-up on [FastCollab | Marketplace | All-In-One Platform](http://www.fastcollab.com).

Let us know if we can help you in any way.

Hi to all.

I just want to know that the activity mentioned by Mr. Fastcollab is done by an admin person, then what work should be done by the HR person in the company? Because in my company, my position is HR Executive, and I am doing all these activities mentioned by Mr. Fastcollab. So, please give me an answer.

Regards.