Comprehensive Checklist for New Joiners to Ensure Smooth Onboarding Process

CHECKLIST FOR NEW JOINERS

NAME:� � DESIGNATION:

DEPARTMENT:.. LOCATION:� �

"PRE-JOINING (MOST URGENT REQUIRED FROM THE EMPLOYEES)

(to be filled in by HR and Personnel Department)"

"SL. No." PARTICULARS SITE/BRANCH OFFICE (Please mention what document Received) HEAD OFFICE

1 C. V.

2 INTERVIEW FORM:

3 FIVE (5) PASSPORT SIZE COLOUR PHOTOGRAPHS:

4 "TWO (2) REFERENCE LETTERS: (Please specify the name & designation of person giving reference)"

5 "SALARY SLIP FROM PREVIOUS EMPLOYER (IF APPLICABLE): (Please also specify - what document has been submitted)"

6 "ORIGINALS: (All) - Degree/Certificate and - 10th/12th board mark sheet (Please also specify what document has been submitted)"

7 "IDENTITY PROOF: (Any one of the following) - Valid Passport Photocopy - Driving Licence Photocopy - Voter ID card photocopy (Election ID card) - Pan card Photocopy - Corporate Photo ID card"

8 "RESIDENTIAL ADDRESS PROOF: (Any one of the following) - Telephone Bill - Electricity Bill - Valid Passport Photocopy - Ration card - Latest LIC premium receipt"

9 "TERMS & CONDITIONS/POLICIES SIGNED: (Non-disclosure Agreement, Code of Practice Agreement & Separation policy)"

10 JOINING LETTER: (handwritten)

11 EMPLOYEE'S BANK ACCOUNT DETAILS: - Name of Bank/Branch - Saving Bank A/c No. - A/c Holder Name

PERSON RESPONSIBLE FOR VERIFYING & FILLING UP THE ABOVE

(site and branch office)
NAME:� �.
SIGNATURE:DATE:� �
LOCATION:� �. (head office)
NAME:� �..
SIGNATURE:DATE:� �
LOCATION:� �.

FOR INTERNAL USE

"SL. No." PARTICULARS HEAD OFFICE HEAD OFFICE

1 DATE OF JOINING:

2 OFFICE NOTE TO: - Security gate - Director - GM (F) - HR - Section In-charge

3 "REPORTING TO: (Please specify the name & designation of the person)"

4 INTRODUCTION TO MANAGEMENT/TEAM MEMBERS (Also send Welcome Note):

5 REFERENCE CHECK:

6 "ENTRY IN THE REFERENCE REGISTER: (if applicable)"

7 I-CARD/SMART CARD ISSUED ON:

8 I-CARD/SMART CARD NO:

9 NAME ENTERED ON: - i) ATTENDANCE RECORD: (Please specify the date of entering name in the attendance record) - ii) SALARY PROGRAMME: (Please specify the date of entering name in the salary programme)

10 "SALARY ACCOUNT WITH TAL: (Account Details) - Name of Bank/Branch - Saving Bank A/c No. - A/c Holder Name"

PERSON RESPONSIBLE FOR VERIFYING & FILLING UP THE ABOVE

(site and branch office)
NAME:� �..
SIGNATURE:DATE:� �
LOCATION:� �. (head office)
NAME:� �..
SIGNATURE:DATE:� �
LOCATION:� �.

IT USE ONLY

"SL. No." PARTICULARS HEAD OFFICE

1 SYSTEM ALLOTTED:

2 "TERMINAL ALLOTTED: - Yes - No"

3 "TERMINAL: - Shared - Individual"

4 TERMINAL NO:

5 "SERVICES ALLOWED: (To be specified by IT head)"

6 "EMAIL CONFIGURED: (Permission for external/internal mail id to be given by IT head) (Please mention the email id)" External @techasso.com Internal @techasso.com

7 LOGIN CREATED: - Login Id @ta.com - Group - Accounts - Sales - Purchase - Stores - Projects - Workshop - Quality testing - Personnel - Office - Design - Space Allotted (MB)

8 PRINT ACCESS:

9 PRINT QUOTA:

10 "INTERNET ACCESS TYPE: -A -B -Mail -Super"

PERSON RESPONSIBLE FOR VERIFYING & FILLING UP THE ABOVE

(site and branch office)
NAME:� �..
SIGNATURE:DATE:� �
LOCATION:� �. (head office)
NAME:� �..
SIGNATURE:DATE:� �
LOCATION:� �.

AUTHORIZATION

"SL. No." PARTICULARS HEAD OFFICE

1 "WORKSTATION ALLOTTED: (Please specify the location)"

2 "TERMINAL ALLOTTED: - Yes - No"

3 "TERMINAL: - Shared - Individual"

4 "SERVICES ALLOWED: (To be specified by IT head)"

5

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