Need Help Crafting a Probation Evaluation Confirmation Email for Our Startup

Dear Members,

I urgently require a confirmation mail format. To elaborate, we are a startup company and are conducting probation evaluations for confirming an employee for the first time. The procedure begins with sending the Probation Evaluation Form to the respective seniors via email. Therefore, I wish to prepare a standard format for this purpose.

I have a format in mind (as mentioned below):

Dear _______,

Please find attached the Probation Evaluation Form for the confirmation of the employee. Kindly fill it out after discussing with the respective employee. The details required are as follows:

Employee Code Name Date of Joining Date of Confirmation ________ ________ ________ ________

Regards,

HR Department

Please suggest!!!

Regards,

Anu

Hi,

This is Tejesh, HR of a Pharmaceutical Org. I am attaching the Confirmation Letter Format. Check it out.

Hi,

I think what Tejesh has attached is a confirmation letter for the employee. Thanks, Tejas.

It seems from Anu's letter format that she wants a format for the senior to evaluate the employee on probation for confirming him as a permanent employee.

Dear (Senior),

We would like to inform you that (Name of the employee) has been on probation from (joining date) to (till date) as (position) in (Department). His probation period is coming to an end, and as per the rules of the company, a decision has to be made regarding extending the probation period or appointing him as a permanent employee.

For the above purpose, we would like to request you to grade/comment on the performance of (Employee) in the ___ months of probation.

1. Conduct ______

2. Punctuality ______

3. Sincerity ______

4. Commitment Level _____

5. Knowledge ______

6. Skills ______

(Please put the parameters accordingly)

Please select one of the following:

- Extend probation period
- Permanent Employee
- Discontinue service

Thanking you.

Regards,

HR department

Hope it will help you Anu.

Regards,

Anuradha

Thank you all for your support. I do not require a Probation Evaluation Form, but I would like a cover letter to be sent out along with the confirmation email, as I mentioned in my previous communication. I hope you will be able to assist me with this.

Regards,
Anu

Hi, I am not sure if you are still looking for this draft, but your post came to my notice, and I thought I should post my reply in case it is useful in any case. :)

Dear Sir,

Probation period of Mr. ___________ is going to be completed on __________ [DATE]; accordingly, his Probation Appraisal is due. Could you please let me know when it will be convenient for you to hold a personal meeting with him?

Per our policy, your feedback in the prescribed form is required before we confirm any employee. Therefore, I am sending herewith a Probation Evaluation Form with a request to fill it out and return it to me for further processing once you have conducted the meeting.

The required details of Mr./Ms. __________ are as follows:

Employee Code
Name
Date of Joining
Date of Confirmation
________
________
________
________

With regards,

Pankaj

Hello Hemant,

Please find the attachment of the employee database format.

Dear Anu,

I guess you are looking for a cover letter. It is done below. Let me know if it was useful.

Dear X,

Following the completion of your six months' probation period at <Company Name>, we have reviewed your performance and found it to be satisfactory. In view of the above, we are pleased to inform you that you have been confirmed in the position of <Designation> at <Company Name>. Effective from 1st May 2008, you are now a permanent employee of the company and you'll enjoy all perks and benefits as mentioned in your contract. Also, please find attached the salary revision letter.

<Company Name> congratulates you on your confirmation and wishes you well in your position.

Regards,
Jayashri

Hi,

In order to get a quick response, you may like to create a new thread, especially when your topic is different. You have posted your request to provide you with formats of (i) probation evaluation for (ii) confirmation appraisal form in a post with a different subject, so obviously your post will not catch the attention of all. This is, however, a suggestion only.

Hello,

This is Tejesh, HR of a Pharmaceutical Org. I am attaching the format of Probationary Review, which will be very useful to evaluate the candidate by this format whether the candidate can be confirmed or not.

Regards,
Tejesh

Subject: Confirmation Letter

Dear Mr. [Last Name],

We are happy to confirm you in the services of the company effective [start date], following your successful completion of the probation period with us.

The other terms and conditions of employment, as stated in your appointment letter, remain unaltered.

We wish you the very best and hope to continue this mutually fruitful association in the future.

Yours sincerely,
For XYZ
Accepted

Dated: [date]
President & CEO

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