Designing an Induction Program: How Do You Create a Welcoming Experience for New Sales and Office Employees?

Hello, everyone.

I am currently working on my summer project of designing the entire induction program and joining kit. I would like help with:
- Buddy system
- Any methods of induction for sales and head office employees.

Thank you.

Hi Shreya,

The buddy system is a procedure in which two people, the buddies, operate together as a single unit so that they are able to monitor and help each other. When this system is used as part of training or the induction of newcomers to an organization, the less experienced buddy learns more quickly from close and frequent contact with the experienced buddy than when operating alone.

Induction program for all (including sales and HO people):

General Induction Program: Covers the organization's history, mission, goals, policies, structure, benefits, products, customer profiles, and other personnel policies.

Specific Job Induction: Provides in-depth information on what is expected of the person and their general accountabilities.

Departmental Induction: Normally done by departmental heads, it covers departmental objectives and team goals.

PLUS POINTS

For Employees:

- A chance to get a clearer picture of the organization with a comprehensive introduction to its culture and philosophy.
- Introductions to relevant people, which make it easier for new recruits to approach them subsequently.
- Time to settle in, learn, and capture information before expectations on the deliverables begin to come in.

For the Organization:

- A chance to spend important, initial time with new employees to get to know him/her better and set expectations accordingly.
- A system that ensures new hires are well-settled and productive at a faster pace, putting them higher up on the organization's learning curve.
- Helps keep the groups and departments in shape and updated on their procedures and policies since they are expected to share the details regularly.

Hope now you got the idea of the buddy system and induction program.

KATYANA

Hi Shreya
There are other non monetary ways to motivate buddy, for example u can give appreciation letter to buddy for his help to his new colleague. Secondly u can announce BUDDY OF THE MONTH and give some small gift to appreciate his help.
Mentoring is done by senior persons to junior person.Mentorship refers to a developmental relationship between a more experienced mentor and a less experienced partner referred to as a protégé—a person guided and protected by a more prominent person.
KATYANA

Hello Shreya,

There are so many methods in induction, and they also depend on the organization's level. So, which company are you with now?

Ramesh

Hi Ramesh,

I am doing my summer internship in a pharmaceutical company, and I have to design an induction process for each organizational level and for sales. It would be great if you could share some of your ideas.

As I'm progressing with my project, I feel that the induction procedure is a bit boring for the new employee. It is just orienting him or giving presentations. I know it is important, but the first day should be memorable, right?

How can I make it more fun?

Hi Shreya,

You can make it interesting by getting a person from each department to come and introduce their department, putting forth in detail how getting to know the departments would be of help. For example, Finance could come and explain how employees should fill their investment declaration and who would be the point of contact in case of any queries. Email addresses could also be shared if required. However, you would need to block the calendars of the speakers well in advance and inform them.

I am curious to know how often inductions happen in your organization.

Dear Shreya ji,

For the 'INDUCTION' I posted an article on this site. The same post may be useful for your needs. Please see the attachment.

Regards,

PBS KUMAR

9848499629

Hi Shreya!

I understand the things that you wish to do on the very first day! You know what happens when you call up so many people from different departments is that they keep talking about their departments without linking it to the job that the new joiners are supposed to do once they start working, and this makes it very boring for the new employees. I would suggest you do an icebreaker and then give them two to three exercises like preparing a presentation on the company after you introduce them to different departments and their heads. Then let them discuss it after the lunch break with you acting as the moderator and pitching in whenever needed.

Afterward, you can call the department heads and let them know what all they missed out on. Instead of calling the department heads on the first day, let the new employees go to them, understand, and then call the heads to give presentations on their respective departments.

I have been taking Induction sessions for new joiners in my organization and try to make it as much fun as possible. The second day onwards (first day being the company introduction), you can start telling them about their roles and how to accomplish that, the various responsibilities, and depending upon the time available, involve a lot of exercises while the induction is going on!

Hi friends, please give me some training materials and topics that I can provide to my employees.

Thank you.

Dear Mr. Kumar,

I am working as an Accounts & Finance Manager in my current organization. I appreciate your article, which I have shared with my HR Manager, and it has been well-received by them.

Regards,
Biswajit Sengupta

Hi Shreya,

You can arrange to introduce the new member to all employees and hold short meetings with the heads of departments. Additionally, you can develop an employee orientation manual to cover all information needed by the newcomers. This should include the company's vision and mission, historical information about the company, organizational department roles and responsibilities, code of conduct, workplace standards, employee facilities, and any relevant information.

Hello!!

I'm really sorry for not keeping in touch. A big thank you for all your valuable feedback.

I wanted to know how a buddy should be trained for the induction process as it has to be very formalized?

Dear Shreya ji,

For the 'INDUCTION' I posted an article on this citehr. The same post may be useful for your needs. Please see the attachment.

Regards, PBS KUMAR 9848499629

That was a great project, and I have also benefited from it. Thanks for all the effort you have put into it. I wish I could find a site like this for English literature as well.

Sripriya.

Dear Sir,

I am Anuj Pathania, working as an Accounts and Excise Executive at Sonipat in a non-ferrous metal industry with a group turnover of Rs. 1500 Crore. I want to relocate myself to the Baddi Industrial Region.

Thanks for your assistance.

Anuj Pathania
09050123637
anupathania79@gmail.com