How Can My Friend Handle a Missing Relieving Letter from a Past Job? Seeking Advice!

Hi,

One of my friends was working with Dell and resigned in Feb 2004. He served his notice period; however, he does not have any proof (resignation email, acceptance letter). The company is treating him as a No call, no-show case. Is there a way he can apply for jobs without this experience? Also, is there a way he can obtain a relieving letter from the company?

Please suggest.

Dear HR Friend,

Go back to your old company and discuss with your HR manager regarding this. Try to complete no dues and handling over formalities, etc. Tell them that you require it urgently. If they lost your resignation letter, give them a new copy with no dues and handling over copy.

Try to make a request from another department or the HOD who is good with that manager.

Regards,
HR Friends.

What if the company is doing it purposely to trouble him? Is there any other way that he can get it?

He can send his resignation through Registered Post with A.D. by adding a requirement for an Experience Certificate. All correspondence should be done through Registered Post.

Yes, companies do these things to set an example for other employees working with them so that they don't dare to leave without paying a lot of money or without serving a long notice period. Nowadays, that is the problem - companies are trying to retain employees by using the notice period. :( I would suggest you do this:

1. Send them a formal note in triplicate to the MD, HR, and your manager asking for full and final settlement with all documentation. This should be a registered letter with acknowledgment.
2. If there is no response, send another letter with a copy of the previous letter.
3. There should be some response from them by this time. If not, engage an attorney and send them a notice. This should surely engage the company's legal adviser who will advise them to close the issue with minimal fuss.

Hope this clarifies.
A Software Engineer Like you.