How Can I Quickly Gather Internal Staff References for Urgent Job Openings?

Hi,

Can anybody suggest how I can inform all of my internal staff to provide personal and professional references for our urgent job requirements? Please guide me on how to write a letter for the same as the requirement is very urgent, and I aim to fulfill it through internal references.

Thanks,
Ankita Srivastava
Human Resources

Hi Ankita,

The best way to do that is to send a mass email to all your employees with the details of the job requirement. Also, if it is acceptable within your organization, you can post the same requirement as an internal job posting. If any existing employee qualifies for the same and gets a no-objection letter from the current manager, they can apply for the post.

To ensure a positive and quality response, you can announce a referral bonus or gift, which an employee can claim once the person joins the organization and spends 1-3 months (depending upon the feasibility) with the organization.

Thanks,
Vidhya

Dear Ankita,

Could you please clarify whether you need assistance in recruiting manpower or if you require guidance on communicating with internal staff?

Regards,
Shaival Tiwari
Email: shaival.tiwari@rediffmail.com
Phone: 9824013689

Hi Ankita, First of all, I would like to apologize for not replying earlier. Anyways, I believe in "better late than never" :)

Here is the format for you:

Subject line: Internal Opportunity / Employee Referral

Dear Employees,

Currently, we have a very critical and challenging position to fill in the department for the post of...

We invite and encourage employees to apply or refer any of your friends/relatives/acquaintances for the position.

Job description:
Education and years of experience:
Essential skills:
Desired but not essential skills:
Other behavioral skills required:

Employees will get a referral bonus if a referred person is selected, joins, and stays with the company for 3 months. And all employees applying internally will be required to get a "no objection confirmation letter" from their present managers.

Thank you in advance for all your support and cooperation.

HR Team