Designing an HR Policy Manual for My Internship: Can You Share Samples or Resources?

Hi all,

I'm currently undergoing my summer internship at one of the leading HR consulting groups in Chennai, India. As part of the training, they have assigned me to design the HR Policy Manual for the organization. Could any of you please send me samples of similar manuals or help me find them on the web?

Thanks and Regards,
Sridhar

Hi Sridhar,

The manual policy is an ardous excercise and best way to learn about the practices of the company.

Am giving the basic templates on which policies have to be formulated and you have to observe and ask questions to the relevant department to give the details.

• Purpose and Purview

• General Policies

• Recruiting and Employment

• Transfers, Promotions, Demotions and Reclassifications

• Salary Administration Program

• Position Categories

• Hours of Work and Overtime

• Grievances

• Standards of Conduct and Performance

• Termination

• Vacation

• Holidays

• Absences

• Sick Leave

• Family and Medical Leave Policy

• Employment Related Accident or Illness

• Leave of Absence Without Pay

Equal Opportunity Policy

• Policy on Accommodation for Disabled Persons

• Sexual Harassment Prevention and Resolution

• Policy on Sexual Assault Procedure

• Policy on Alcohol and Drug Abuse and Drug-free Environment

• Smoke-free Policy

• Policy on Software Duplication

• Management and Staff Training Policy

Hope this of some help to you.

Regards,

Rajat

Hi Llarena,

Thank you very much for the information. I would be happy if you could forward your manual for reference. I would be very thankful to you.

My email address is sridhar.ibs@gmail.com.

Thanks and Regards,
Sridhar

Dear All,

I am also looking for an HR Policy Manual for benchmarking in my company. Kindly forward me a copy. I would be grateful for the help.

Regards,
Prashanth

Hi,

I am an HR trainee, and one of my assignments is to reword and redesign HR policies so that they can be sent to employees via the intranet as a communication measure from our department. The same policies are available via the intranet, so I am confused. Please show me a way to go about it.

I am making a project on employee relations and I don't know what all topics to include. If you could forward me the policy, I could get some ideas. Please hurry, as I am already lagging behind.

Regards,
Sunayna

I won't share this info outside (in case you are worried about that). It's my 100 marks project and it's a compulsory one.

Email me at sunayna1@hotmail.com

I am working with HRM updating and adding policies – also new to HR (with a B Psych). I found the Government websites very helpful. They set benchmark policies that I found great to use as a guide. Good luck. Kellie :)

Dear Colleagues,

Long time, most people would say. To my mind, the HR Policy Manual is a very crucial tool for any HR Practitioner. I also believe that an HR Professional should have the capacity to work in any industry as an HR.

Secondly, there are Generic Standards expected to be available, documented in an average Policy manual, while the Industry-Specific ones can be gathered from friends in that industry or through your Institute. And as the need arises within the Company, new policies can be formulated for Executive approval - e.g., Company Policy on HIV/AIDS, on Flooding, Quality of Life Balance, etc.

Policy Formulation is an endless task in HR because new issues would always arise that affect PEOPLE.

Thanks,
Afolabi Ajayi

Is B. Psych refers to some special category? Or is it simply targeting those areas which are untouched in general HR procedures during employee tenure? What factors do you highlight more in your province?

Umalme

You don't get the right one if you ask like that. Perhaps it is a confidential document, and companies will not share it with others. Maybe you can try applying to a PSU or securing an internship with a company; then you may gain access to that manual. Try your luck!
Take care and goodbye.
- Veer

Hi,

I am an MBA student doing my summer internship. My topic is to find out the satisfaction level of the employees of my organization with respect to the employee welfare activities taking place in the org. Can anyone help me out to make a questionnaire? It's urgent. If someone could mail me a sample questionnaire, it would be great.

My email address is jeanajose123@yahoo.com.

In our company, we have an HR Policy manual that covers the following areas:

1. Employment Policy
2. Service Rules
3. Service Conditions
4. Salary & Remuneration
5. Leave Rules
6. Travel Rules
7. Medical
8. Loans
9. HRD & Training
10. Internal Communication
11. Management of Discipline

The manual is reviewed and revised periodically. I hope this gives you an idea to further enhance your procedures.

Best Regards,
A. Radhakrishna Sai

Please find the following attachment useful for your HR manual.

Regards,
Pravin Patil