Confidential Documents ......by Tom & Jerry

***
How to safe the Confidential Documents from Employees.
We trust Employees but what’s the warranty that they will not send the confidential documents to there personal mails.
How to truck this…
***

You are absouletly wrong.
AND, How dare you call my answer a stupid one Mr. Murthy. The Question I raised has an answer in it. think like a matured person ... ! I think you have limited experience in working organizations.
''Invenrory at store is compared with Kitchen at home and Mother is compared with a Store manager'' .. these are examples given my ISO experts. BETTER UNDERSTAND THAT THIS IS VENU AND NO ONE ELSE !
And Im A Double Post-Graduate as well !!

Dear friends,
Both Venu & Murthy's answer to the question were correct,
the difference is Venu gave a hidden answer( read between the lines)
Whereas Murthy gavea clear solution to the question, where i will prefer Murthy's answer
Regards
Ravindra

Hey guys
STOP FIGHTING
I AGREE WITH BOTH THE ANSWERS and also agree with nsnmurthy's comments.
PLease provide full and more in detailed answers.

Dear Tom,
It is true that all mails goes through IT's net scan But it is so difficult to check and verify that what was the document and it is for whose use. Eventhough, Pendrive is able to download all important data. If you have some technical suggestion to avoid this. Pl share

Hi Tom or Jerry,
Doesnt matter i like both of you guys.
The solution is NOTHING, You cant do anything to stop employees from stealing your data, the only solution probably is keep it out of their reach.
Cause from what I have experienced the employee with no ethics will steal the data however possible, if not by mail or usb but then by printing if the data is in his reach.
I am certainly not a Cynic.
Thanks & Regards,
AJ

Documents and data give a broad meaning, to a limited extent you can protect from others, normally those confidential items are handled by managerial staff, people should learn to behave for themselves, we get confidentiality documents signed at the time of employee joining, to break there are possibilities.
To arrest, you have to make your arrangements and measures, depends upon your company requirements and so on. There are ways but no assurance those cannot be broken.
From your employees side, if they are really brilliant enough they don't have to steal anything from the company, every thing needed are enormously available over the net. This is my experience and humble opinion
Regards
Chennai.Ibrahim

HELLO,
THE BEST ANSWER TO THE SAME CAN BE FOUND IN THE ANY ARMED FORCE WORKING PATTERN
CONFIDENTIAL DETAILS SHOULD ALSO BE GIVEN TO ONLY TO KEY PEOPLE, BUT NOT IN TOTALITY, FOR EXAMPLE:- FINANCE DEPARTMENT MAY DISCUSS BUDGET WITH THE MARKETING DEPARTMENT, BUT THEY WOULD NOT REQUIRE TO DISCUSS ANNUAL PROFIT AND LOSS OF THE COMPANY WITH THE MARKETING DEPARTMENT.
SAME WAY THE CONFIDENTIAL DETAILS OF A COMPANY SHOULD BE GIVEN TO KEY PERSON ON NEED TO KNOW BASIS AND NOT IN TOTALITY.
THE ONUS OF PROTECTING THE CONFIDENTIAL DETAILS SHOULD BE LEVIED ON THE PERSON WITH WHOM THE COMPANY SHARES SUCH INFORMATION.
WHEN THE ONUS IS LEVIED ON THE PERSON WHO, HAS BEEN PROVIDED THE SAME, BY THE COMPANY, THEN UNDER SUCH SITUATIONS, THE PERSON WHO HANDLING THE CONFIDENTIAL DOCUMENT, WILL EXERCISE CAUTION WHEN SHARING THE SAME, WITH OTHERS AND HIS SUBORDINATES
NOT ONLY WORK & RESPONSIBILITY BUT ALSO TRUST CAN ALSO BE DELEGATED
THANK YOU
OCTAVIOUS

IN MY ORGANISATION < I AM HANDLING SUPER SENSITIVE CONFIDENTIAL data,,,
there is no one to keep check on me,
IF I WANT I CAN SEND ALL THE DATA TO MY PERSONAL EMAIL< WITHOUT ANYONE COMING TO KNOW,
IF I WANT I CAN TAKE ALL DATA OUT OF OFFICE IN PEN DRIVE.
IF I WANT I CAN WRITE THE DATA IN CD and TAKE OUT OF OFFICE.
IF I WANT I CAN TAKE WHOLE COMPUTER / LAPTOP out of OFFICE AND TRANSFER DATA...
But I just cant do and dont do any of above. coz there are persons who trust me ,,, and I cant break their trust..
So it depends on mentality of person handling data.... and nothing else.

I completely agree with octavious the only possible solution to protect sensitive data is to give data in parts or use the same data with codes which would help the company to protect the data.
An additional soln. is to incorporate a feeling of responsibility in the personnel to whom the data is shared also make the person accountable for the data.
Hope the above solves issues with data theft.
Thanks & Regards,
AJ