Effective Strategies for Issuing Warning Letters for Irregular Attendance: Expert HR Advice

Certainly! Here is the corrected and formatted text:

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Hi, please help me to provide the format for a warning letter regarding irregular attendance.

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If you need any further assistance or additional information, feel free to ask.

Dear Sir/Madam,

We would like to inform you that management has noticed that in the last three months, you have taken leaves (full day or short leave) mostly without any prior intimation to the company, and it seems to be a regular practice. Furthermore, please note that no half-day/full-day leave will be granted unless you inform the management at least three days before availing any leave.

Kindly treat this as a first warning.

Hope this serves your purpose.

Regards,
Devender Kr. Sharma

Hi!

Please find the attached warning letter for not coming regularly. If the employee is not coming regularly, before giving him the warning letter, explain to him orally. If he continues the same, then plan for the warning letter. You can ask the concerned department heads or supervisor of that department to take care of that issue and can ask to levy a penalty.

Have a nice day.

Ramu

Hi Gaurav,

I think you can prepare a letter by mentioning two things:

1) You are on uninformed leave from such and such a date.
2) If you don't report back to the concerned person within ---- hours, then your services will be terminated.

Mention these things, and similarly, if he doesn't return, then terminate him from the company. I hope this will solve your problem.

Regards,
Amith R.

Hi Gaurav,

Below is the format that you can use:

Dear (name),

Your work has been excellent. However, your poor attendance record is now overshadowing your work record. I realize that your health has been poor, but one of our job requirements is regular attendance. We have difficulty scheduling when we cannot rely on employees due to frequent absenteeism.

This subject has been discussed with you on several occasions. Now your attendance must improve to meet our requirements, or we will have to take further disciplinary action, possibly including termination.

Regards, (name)

Kindly let me know of any queries or any suggestions in this regard.

Thanks with Best Regards,
Arunaa

Dear XXX,

It has been reported that you remained absent from your duties from dd/mm/yyyy to dd/mm/yyyy without sanctioned leave or permission from the Management. You are aware that your sudden absence from duty disrupts smooth operations and causes operational difficulties. Moreover, your above act of remaining absent from duty is a violation of Company Rules, and the Management takes a serious view of the same.

You are directed to explain in writing why disciplinary action should not be taken against you.

Authorised signatory
Bharat

Hi,

Could anyone please send me a sample warning letter for a staff member who does not report to work every Saturday?

Thank you.

Handling Employee Performance and Attendance Issues

I am working as an HR professional in a private company. Kindly give your suggestions on the following matter: A fresher joined our company 3 months ago. During his initial stage, he was performing well, displaying punctuality and a positive attitude. However, for the past month, he has been frequently taking excessive leave, arriving late, and his performance has deteriorated. Additionally, his parents have been calling both me and my director to inquire whether he has come to the office or not. Our management has decided to release him with one month's notice. Kindly assist me in handling such an employee.

Thank you.