Curious About HR-MIS Reports? Discover Their Format and Purpose Here

Hello,

Please send me a sample format of an HR-MIS report and let me also know how it works and what purpose it serves.

Thanks and Regards,

Vedha Ravishankar

Hi Vedha,

MIS report is known as Management Information System regarding the Manpower status of a particular month, place, and overall. It helps the Management in decision making, like what are the reasons for resignation, in which area attrition is high, and so many things to help in decision making. With the help of MIS, you may prepare a lot of reports, like annual attrition, region-wise attrition, region-wise manpower, graphical representation of regions' manpower status, and so on. You may prepare the same at your end. As it will help you to prepare other such formats too.

I am describing the contents sheet-wise.

First Sheet-

Details of employee

a. E.Code b. Name of the employee

c. Date of birth d. Designation e. CTC

f. Address for communication

g. Permanent address h. Contact number

i. Blood group j. Maximum qualification

k. Extra qualification l. Total Experience

Second Sheet-

Salary structure

In this sheet, write down the complete salary structure and make a column for the salary after any revision.

Third Sheet -

New Joinees

In this sheet, write down the names of New joinees of that month with details like CTC, Designation, DOB, etc.

Fourth Sheet -

Resigned employees

In this sheet, write the names of employees who resigned during that particular month with details like name, designation, date of joining, date of resignation, last working day.

Fifth sheet -

Attrition rate

Based on this MIS report, you may find out the attrition report, Qualification analysis reports, team management reports, and so on. You can prepare a number of reports.

Regards,

Amit Seth.

Hi, please send me a sample MIS report and Payroll report. I would like to know about statutory compliance (PF, ESI, etc.).

Hi Subashpv,

Here is a sample XLS sheet for you to review. It may be useful for you.

You can check out this as well. Follow all three sheets, and one thing that is missing is the code number or SAP ID, which you can insert in a row just beside the serial number.

Hello, I am Preeti working as a Secretary in a company. Could anybody help me by providing a sample of an MIS report in Word format.

Thank you.

Hi Vedha,

Attached please find the HR-MIS, which I downloaded from cite-hr itself.

Best of luck,
Rajlakshmi

Hi Guys, I need to know if there is any software or download available through which I can create the following MIS report:

- MIS - Monthly/Quarterly/Annually
- Airline-wise
- Sector-wise/City Pair-wise
- Number of Tickets/Volume of Business Per Airlines
- Passenger-wise
- Country/Region-wise
- Highest sale airlines-wise
- Domestic
- International
- Low-Cost Carriers

Regards,
Rohaan

For sample MIS reports, visit [MIS REPORT SAMPLE | Scribd](http://www.scribd.com/doc/31717599).

Hello,

Please send me a sample format of HR-MIS report and Finance MIS reports. Also, let me know how it works and what purpose it serves.

Thanks and Regards,
Meenakshi

I am planning to prepare an MIS report for every month. Please send me a sample.

Regards,

Mayuri Pise

I need an effective and attractive format for HR MIS (Monthly) which consists of all the respective attributes and can make HR work easier.

[QUOTE=Amitmhrm;341985]
Hi Vedha,
MIS report is known as Management Information System regarding the manpower status of a particular month, place, and overall. It helps the management in decision-making, like understanding the reasons for resignation, identifying areas with high attrition, and many other factors to aid in decision-making. With the help of MIS, you can prepare various reports such as annual attrition, region-wise attrition, region-wise manpower, graphical representation of regions' manpower status, and so on. You can prepare the same at your end. It will also assist you in preparing other similar formats.

Contents Sheet-wise Description

First Sheet -
Details of Employee
- E. Code
- Name of Employee
- Date of Birth
- Designation
- CTC
- Address for Communication
- Permanent Address
- Contact Number
- Blood Group
- Maximum Qualification
- Extra Qualification
- Total Experience

Second Sheet -
Salary Structure
In this sheet, write down the complete salary structure and include a column for the salary after any revision.

Third Sheet -
New Joinees
In this sheet, list the names of new joinees of that month with details like CTC, designation, DOB, and more.

Fourth Sheet -
Resigned Employees
In this sheet, list the names of employees who resigned during that particular month with details such as name, designation, date of joining, date of resignation, and last working day.

Fifth Sheet -
Attrition Rate
Based on this MIS report, you can find out the attrition report, qualification analysis reports, team management reports, and more. You can prepare a number of reports.

Regards,
Amit Seth. [good work)

The Importance of MIS in HR Activities

MIS is a complex and very important aspect of organizing HR activities. It cannot be confined to one particular HR operations module. For instance, one database can be for all entry and entry-related activities (Recruitment till Joining). Another can be for T&D activities. Similarly, databases can be created based on the need and process orientation.

The best suggestion I have is to create an MIS report and send it back to us. We'll comment on it. Thereby, you'll practically learn, and we will get great ideas from you. It's mutually beneficial.

Reena, I can assist you in creating an MIS for a healthcare domain. Kindly send me the structure that you have.

Thanks.

Understanding MIS Reports

I went through all the posts but couldn't find anything useful. We prepare MIS reports in our organization too, but they are very different from the explanations mentioned below. What others are trying to make you understand is just a summary report regarding your employees' background, profile, and salary details.

In reality, an MIS report is a document that studies the actual HR functioning in an organization concerning absenteeism, overtime, manpower shortages, differences in related fields in different months, salary differences over the last 6 months, etc. This type of report will show you what HR really does in the organization – a detailed report showcasing the core workings of the HR department in an organization.

Take care.

Regards,
Vivek B Ranaut

The sample HR MIS format is attached. I hope it will be helpful for you.

Regards,
Indu

How to prepare an HR MIS report?

Could someone please send a sample?

Creating an HR MIS (Management Information System) report involves including key metrics and data that are essential for managing and analyzing various HR functions. Here's a sample format for an HR MIS report in Excel, which you can download and customize as per your needs.

Sample HR MIS Report Format

The HR MIS report typically includes sections like:

Employee Information

Employee ID Name Department Designation Joining Date Status
E001 John Doe Sales Manager 01/01/2020 Active
E002 Jane Smith HR Executive 15/03/2021 Active
E003 Bob Brown IT Developer 22/07/2019 Inactive

Attendance and Leave Records

Employee ID Name Month Days Present Days Absent Leave Taken
E001 John Doe May 2024 22 2 2
E002 Jane Smith May 2024 20 4 2
E003 Bob Brown May 2024 18 6 6

Performance Metrics

Employee ID Name KPI Target Achieved Performance Rating
E001 John Doe Sales $100,000 $95,000 4
E002 Jane Smith Recruitment 10 hires 8 hires 3
E003 Bob Brown Projects 5 projects 5 projects 5

Recruitment Data

Requisition ID Position Department Date Opened Status Candidates Interviewed Hires
R001 Manager Sales 01/02/2024 Closed 10 1
R002 Developer IT 15/03/2024 Open 5 0

Training and Development

Employee ID Name Training Program Date Status
E001 John Doe Leadership Skills 10/05/2024 Completed
E002 Jane Smith Recruitment Best Practices 12/05/2024 Completed
E003 Bob Brown Advanced Java 15/05/2024 In Progress

Compensation and Benefits

Employee ID Name Basic Salary HRA FBP Total Salary Bonuses
E001 John Doe $50,000 $10,000 $5,000 $65,000 $5,000
E002 Jane Smith $40,000 $8,000 $4,000 $52,000 $3,000
E003 Bob Brown $60,000 $12,000 $6,000 $78,000 $7,000

Download the Sample HR MIS Report Format

I've created an Excel file based on the structure above. You can download and customize it as needed.