Exit Formalities

Dear All When an employee leaves the company can the company give him/her an acknowledgement letter appreciating his/her contribution to the company, along with the experience letter. Can this be done or the experience letter is enough. kindly pour in your thoughts. Regards Kopal

Hi, When he has left your services peacefully there is no harm in giving such letter. But remember that he can use the information in such letter against you in order to prove the number of years of service, amount of salary etc. S.M. Paranjape, Advocate

Dear Sir Can you kindly elaborate on the point, because i thought that this letter can be a token of appreciation from the company. besides the company will be giving him /her the experience letter. Regards Kopal

Hi! An employee can be relieve from his/her duty if he/she have fullfiled their company exit requirements. Some companies are having exit interview forms with the dues clearance form which can help them out that whether they can relieve a particular employee or not.

Hi Mr Kopal, There are some court matters I have come across where employees after getting such certificate from the employer have filed cases against the employer alleging that their services are terminated illegally without following due procedure of law though their conduct was good. Such certificate serves as proof of the tenure of service (for the purpose of calculating the amount of Gratuity/ retrenchment compensation etc.), good conduct and other facts stated therein. This ofcourse has happened in small scale industries where employer employee relationships were severed orally. If employer has documentary evidence to show that the services of the employee are terminated in accordance with law he need not worry. S.M. Paranjape, Advocate

Hi Appreciation for what? and appreciation to whom?? Take a case of an employee resigning in two years time, will you give an appreciation? 5 yeras? 10 years? And after 10 years he joins with a competitor, will you issue a letter? And again, who has to issue this letter? Concerned Department or HR? I used to tell departments not issue any letter to any individual in Company's letterhead. I used to issue Experience letter which will cover the following 1. Date of joining 2. Salary on joining 3. Date of leaving 4. Salary at the time of quitting 4. Promotions given datewise 5 Any special awards given 6 Reason for leaving I dont even mention anything on character as it is not a character certificate. It is just an experience certificate. Siva

Dear Seniors, can anyone please tell me what are the various exit formalities a company is liable to proceed with during the termination of his employees. Regards Aarti khanna