Seeking Real-Life Leave Policy Examples: Can You Share Your Company's Approach?

Dear HR people,

This is Srikanth. Can anyone please provide me with some models of leave policies from your companies? Please.

Cheers,
Srikanth

Hello,

Following are some of the Leave Policy Guidelines:

LEAVE POLICY

*Objective*

To give employees an opportunity, within limits, of paid leave from work to attend to personal matters or to undergo medical treatment.

To give employees an annual break to sustain enthusiasm and energy levels.

*Main Features*

There is only one type of leave, termed as Earned leave (leave with pay).

Each employee will have 12 days of leave per annum, which is calculated based on a calendar year.

Any leave availed should necessarily have prior approval of the Reporting Authority. Leave taken without prior approval will not be sanctioned.

Leave has to be planned sufficiently in advance (except during exigencies) so that it does not affect day-to-day work.

Leave accumulates every month. By the end of every month, each employee gets one day of leave credited to their leave balance. An employee can avail leave after completion of the first quarter with ______________, from the date of their joining. Each employee, after confirmation, is eligible for three days of paid leave in case of exigencies that affect their immediate family (parents, spouse, children, and siblings).

Leave shall commence from the day it is sanctioned and shall end on the preceding day to that on which the employee has to resume duty.

Leave accumulated in a year and not used is irrevocably lost and may not be compensated for in cash or carried forward to the next year.

To avail leave, an application form needs to be filled and forwarded to the Reporting authority with a cc to HR.

Thank you so much for the policy. My company is a construction company where there is no leave system in place. Therefore, I need to create a leave policy that will impact productivity positively. Thank you. I look forward to receiving more insights.

Cheers,
Srikanth

Dear Friend,

As desired by you, the sample policy of "LEAVE RULES" as under:

ALL THE EMPLOYEES

All the Employees are hereby informed that the following leaves and leave rules are introduced and will come into force with effect from: _________________

1. CASUAL LEAVES 12 Per Year

2. SICK LEAVES 12 Per Year

3. EARNED LEAVES 15 Per Year (Approx. As per Factories Act)

CASUAL LEAVES

a) An employee may be granted casual leave for a maximum of 12 days during the calendar year (i.e., 1st January to 31st December).

b) An employee who is appointed during the course of the year shall be entitled to it on a pro-rata basis.

c) Save in exceptional circumstances, casual leave will not be granted for more than three days at a time.

d) Any absence of more than the number of days allowed for casual leave shall, when not due to sickness, be treated as unauthorized absence from duty.

e) If a holiday falls in between casual leave, the leave will be treated as earned leave.

f) Unavailed casual leave will be lapsed at the end of the year.

SICK LEAVE

a) An employee may be granted sick leave for a maximum of 12 days during the calendar year (i.e., 1st January to 31st December).

b) The sick leave will be considered only for two days; more than two days will be considered with the support of a medical certificate. The supported medical certificate should be issued by a Regd. Medical Practitioner not below the rank of an MBBS doctor.

c) The unavailed sick leave will be carried forward to the next year.

d) The maximum accumulation of sick leave is 30 days.

e) Sick leave should not be clubbed with any other leave.

EARNED LEAVE

a) Every employee who has worked for a period of 20 days or more shall be allowed one day as earned leave.

b) Earned leave will be sanctioned only on a continuous basis; holidays if any in between will be exempted.

c) Earned leave cannot be availed more than 3 times in a calendar year.

d) Earned leave may be accumulated up to 60 days. Leave up to a maximum of 30 days will be encashed at the discretion of the management.

NOTE: AVAILING LEAVE IS NOT A MATTER OF RIGHT. THE MANAGEMENT CAN THUS REFUSE TO GRANT LEAVE TO AN EMPLOYEE DUE TO EXIGENCIES OF WORK. THE CASUAL LEAVE SHOULD GET SANCTIONED 02 TO 03 DAYS BEFORE AVAILING FROM THE DEPT. HEAD, AND THE EARNED LEAVE AS PER THE FACTORIES ACT.

Hope this may be useful for your immediate requirement;

Regards,

:)

PBS KUMAR

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