Dear all,
Following are the policies related to transportation:
Transportation Expenses: Certain employees are entitled to claim traveling expenses as per the rates mentioned in separate orders issued from time to time. Reimbursement claims supported with tour notes must have approval from their Superior and/or Departmental Manager before submitting to the Finance Department.
Local Conveyance Allowance: The applicability of Local Conveyance Allowance within the duty station as well as outstation stations is as follows:
- Car: Rs. 5.50 per KM
- Two-Wheeler: Rs. 3.00 per KM
Travel Reimbursements: An employee using the company's vehicle shall not be given any fuel allowance. The company shall bear the costs of fuel (subject to an approved limit) and maintenance for the vehicle. Where the vehicle is a motorcycle or a commercial vehicle, the said vehicles shall be kept at the office premises after office hours. The entitlement of mode and class of traveling to various categories of employees to different places will be issued by the management through separate circulars from time to time. The category and class of hotel rooms will also differ depending upon the designation of the employee as decided by the management, which shall be communicated to all concerned at frequent intervals through separate orders. Though the laid-down rules will be adhered to in all conditions, the management reserves the right to alter the rules under exceptional cases, which shall be communicated to the concerned parties.
Foreign Travel Rules: These rules will apply to all those who undertake travel abroad for and on behalf of Chekkerz. Foreign travel will normally be undertaken in economy class only. However, if the continuous travel involves more than seven hours, General Manager and above can travel by business class.
Foreign Travel Documents: Obtaining foreign travel documents shall be the responsibility of the person undertaking foreign travel. However, the office Administration and the authorized travel agent of the office shall extend all assistance in this regard to those undertaking foreign travel. The cost of these documents, including the visa fees incurred in Pakistan, will be reimbursed by the company. However, no reimbursement will be permitted for visa fees paid outside Pakistan in foreign exchange, except where specific foreign exchange has been granted for the purpose, or evidence can be produced that foreign exchange for the purpose has been obtained without any contravention of the Foreign Exchange Rules.