Struggling with Late Arrivals? Seeking Effective Policies to Boost Punctuality

Hi Sheetal,

Could anyone guide me on the "Late Coming" policy? In my office, staff members are arriving late. We have already implemented the following policies, but I would appreciate your suggestions. If anyone could share a policy on late arrivals, that would be helpful.

Our office hours are from 9:30 AM to 6:00 PM. We allow a grace period of three instances of late arrival until 10:00 AM. Anyone arriving after 10:00 AM will be marked as half-day absent. Similarly, those arriving late (after 9:30 AM) more than three times will also be considered half-day absent. Employees are granted one short leave of 2 hours per month.

We have conducted counseling sessions, issued written and verbal warnings, as well as memos, but we have not seen much improvement in punctuality. I seek guidance on the appropriate policy for late arrivals to help us enhance attendance and discipline.

Regards,
Sheetal

Start penalizing them with fines of Rs. 100 for latecoming the first time and then Rs. 500 for subsequent latecoming. Try this! 😊

Dear All

We lay great emphasis on punctuality and timeliness of delivery. This is also reflected in maintaining office timings.

This timings is applicable to all the employees of the Company in premises

In Lieu Of 2nd And 4th Saturday Off

Monday to Saturday for six days a week. 9 :00 am – 7:00 pm

Break is to be of 1 hour total for lunch + morning tea + afternoon tea no extended tea times and lunch times.

Generally, all employees are required to work minimum 48 hours a week.

A Finger Print attendance needs to validated at time of entry and exit (even for short intervals needs to be registered – The software by default calculates First In And Last Out so if you are going for lunch or meeting etc you need to punch in the finger print reader)

No entry in finger print reader at the time of exit will be treated as half day or absent

15 mins late will result in deduction of ½ day salary

30 mins late will result in full day salary deduction

More than 3 absents in a month will be treated with a memo and service of any employee can be terminated without explanation on issuance of 3 memos

Employees may be required to work extended hours to meet the demands of their business exigencies Concessions will be permitted for genuine health reasons only and on partner’s consent and submission of medical certificates .In case of concession in timings you have to ensure that work commitments, meetings, delivery schedule, etc., do not suffer because of your absence at critical times. Inspite of concession in timings you are expected to attend all scheduled project meetings or other group meetings where your presence is required.

Leave will be granted only if submitted 15-20 days in advance . No last minute leaves will be sanctioned. In case employee goes on leave without proper sanction of partners then his service can be terminated.

It is responsibility of the employee to get his/her sanctioned leave updated in the calendar and has to properly handover his/her work to colleagues so that no roadblocks during his absence

Working hours in the organization starts from 9:00 am to 5:45 pm (HO & Corporate) others : 9:30 to 6:00 pm

· Punching: It is mandatory for every employee to wear their ID Card (flash card) & punch the flash card while coming in or going out after his scheduled working hours. If he/she does not follow the above procedure he is marked absent for the day and salary is deducted accordingly.

· In case an employee is on leave, he/she should apply for leave within a span of 3 days from the date of leave

Late marks:

· Employee's are expected to adhere to office timings. A grace time of 15 minutes is permitted after which it will be treated as “Late – Coming”. This is limited to 3 late – marks ever month. For every late – coming thereafter, employee's attendance will be considered as 'half working day' i.e. ½ day Leave Without Pay (LWP).

· If an employee reports for duty 2 hours after the commencement of business hours i.e. 09.00 am. & after, it will be treated as half day. If an employee leaves office more than two hours before closing time i.e. 5.45 pm., it will be treated as half day & it should not exceed more than three occasions in a month. Leave application form to be filled while availing such occasions.

OD:

· Every employee on Outdoor Duty is supposed to intimate the date, time through online application.