What Are the Key Functions of an HR Department and How Do They Support Your Organization?

Please describe the HR department functions. If possible, list them in groups.

The HR department plays a crucial role in an organization, overseeing various functions that are essential for the management of personnel and the workplace. These functions can be broadly categorized into several groups:

1. Recruitment and Selection:
- Attracting, sourcing, and hiring qualified candidates for job openings.
- Conducting interviews, screening resumes, and making job offers.

2. Training and Development:
- Providing training programs to enhance employee skills and knowledge.
- Developing career paths and opportunities for growth within the organization.

3. Employee Relations:
- Managing employee grievances and conflicts.
- Ensuring fair treatment and compliance with labor laws and regulations.

4. Compensation and Benefits:
- Administering payroll and benefits packages.
- Conducting salary surveys and recommending competitive compensation structures.

5. Performance Management:
- Setting performance standards and conducting evaluations.
- Providing feedback and coaching to employees to improve performance.

6. HR Compliance:
- Ensuring adherence to employment laws and regulations.
- Maintaining records and documentation in compliance with legal requirements.

7. HR Strategy and Planning:
- Developing HR policies and procedures aligned with organizational goals.
- Forecasting workforce needs and planning for future staffing requirements.

These are just some of the key functions carried out by the HR department to support the organization and its employees effectively.

Hi,

Please go through the following process i hope it may solve ur problems....

1. Pre-Recruitment Process

a. Receipt of requirement of manpower from various department heads.

b. Scutinise them and take approval from concerned authorities if the post is new.

c. Prepare a recruitment budget and CTC for the employee and take approval.

d. Select the appropriate Recruitment process.

2. Recruitment Process

a. Prepare Advertisements etc for the recruitment.

b. Scrutinise and shortlist the applications received.

c. Send interview call letters/mails as required.

d. Conduct Interviews through panels.

e. Preparation of offer letters as required.

3. Joining Formalities:

a. Administrating Joining formalities.

b. Pre Employment Reference checks.

c. Preparation of Appointment Advice and intimating the same to other departments.

d. Preparing and entering new hire paperwork.

e. Co ordinating to get Employee ID Cards.

f. Handing over the New hire to the concerned HOD/Manager.

g. Preparation of Job Profiles co ordination with HOD/Managers for new posts.

4. Employee Personal File Maintenance:

a. Opening new file and Closing the Resigned employee's File.

b. Make sure all Employee files are maintained safely with care.

c. Make sure all personal records are available in the files.

d. Periodic Personal File Auditing.

5. Employee Data Base:

a. Keeping Track of Knowledge Management Software.

b. Maintenance of HRIS.

6. Confirmation Formalities:

a. Intimating the concerned HOD/Manager about the due dates for confirmation.

b. Conducting Confirmation Appraisals.

c. Co ordinating for Skill Gap Analysis.

d. Co ordinating to set Quality Objectives for each job profile.

e. Ensuring updation of the existing Job Profiles.

f. Processing the Confirmation.

7. ISO Compliance:

a. Ensuring all the updation of the ISO documentation and HR Formats.

b. Learning and enforcing Standard Operating Procedures (SOP).

c. Facing the Internal and External Audits, accountable to enforce the correctional actions.

8. Statutory Compliance:

a. Handling PF and ESI formalities and co ordinating with other departments.

b. Handling Apprentice Training, Submitting Periodic Returns to Board.

c. Submitting other returns to the labour Department as per Shops and establishment Act.

9. Training And Development:

a. Conducting Induction Training for new hires.

b. Training Need Analysis based on Skill Gap Analysis, Appraisal Feedback and suggestions.

c. Co ordinating External and Internal Training Programs.

d. Maintaining Training Records.

e. Analysis of Training Feedback.

10. Performance Appraisal:

a. Prepared the new Appraisal Form.

b. Educated employees about self-appraisal.

c. Provided inputs to HOD's for Appraisals.

d. Prepared Appraisal Letters.

11. Employee Relation:

a. Having formal and Informal counselling with employees.

b. Prepared Event Calendar of monthly recreation to motivate employees.

c. Handling Corporate Medical Insurance.

d. Processing required letters on employee's request.

12. Report Generation:

a. Generating and analyzing Employee Attrition Reports, Training Evaluation, and Manpower Status.

b. Weekly and monthly recruitment reports

c. Report generation of Pre appraisal, Appraisal and Post Appraisals.

d. Salary Details Reports to Accounts Department.

e. Reports as per the HOD's request.

13. Exit Formalities:

a. Administering Exit paper work including all Statutory requirements.

b. Conducting Exit Interviews.

c. Preparing Exit Interview Summary.

d. Giving post employment reference for relieved employees.

e. Processing File to Accounts Department for final settlement.

Following are the Human Resource functions
Staffing
• Job Analysis
• Recruiting
• Selection
HR Development
• Orientation
• Training
• Employee
Development
• Career Planning
• Performance
Management
Compensation
and Benefits
• Wage/Salary
Administration
• Incentives
• Benefits
Health, Safety,
and Security
• Health and
Wellness
• Safety
• Security
Employee and
Labor/Management
Relations
• HR Policies
• Employee Rights and Privacy
• Union/Management Relations
HR Planning and
Analysis
• HR Planning
• Job Analysis
• HR Information
and Assessment
Systems
Equal
Employment
Opportunity
• Compliance
• Diversity
• Affirmative Action

Hi, I represent HR & Admin for an organization with around 50 employees. We would like to have ESI & PF for all our employees. Can anybody provide me with the information on carrying out these formalities...

Looking forward to hearing from you.

S R Sudhir
Email: srsudhir@gmail.com