Employee Misused Company Funds: How Should I Draft a Termination Letter?

Dear Sir,

In our organization, one employee has misused company funds. As a result, I intend to issue a termination letter to the employee. Please provide me with the format for the letter at your earliest convenience.

Regards,

V. Anandhapadmanaban
email: pathan_78@rediffmail.com

Hi,

Find below one of the sample formats of a Termination Letter in the case of absence without information:

FORMAT OF TERMINATION LETTER
HRD
Date: ___________
Mr./Ms. ____________
___________________
___________________
___________________
Dear Mr./Ms. _____________,

This is in reference to our letter dated _________, through which we requested you to report back to duty within 48 hours of receiving this letter. The letter was delivered to you on _____________. However, you have neither reported back to duty nor communicated regarding your absence.

With this background, we regret to inform you that we are compelled to remove your name from the company's rolls with immediate effect. We kindly request you to contact the accounts department 7 days after receiving this letter for the settlement of any dues.

For Company Name:
Name:
Designation:

Regards,

Amit Seth.

Hi,

Please note that before the issuance of a termination letter to the employee, an employer should follow certain rules, regulations, and procedures under various acts:

- The employer should issue a show-cause notice and ask for an explanation from the employee.
- If the explanation is not satisfactory, please follow the enquiry procedure.
- If the employee is found guilty, issue a second show-cause notice.
- Then, issue the termination letter along with one month's pay.

Regards,
RN Swamy