New to Admin Roles: What Exactly Does an Admin Executive Do and How Can I Excel?

Hi, I'm Nishant. I'm doing the admin job profile for the last six months, but I'm a fresher, so I know about admin roles. Please help me understand the exact role of an admin and the features that secure this job.

Thank you.

Hi,

Under Admin, the following things will come:

- Transport
- Telephone, Electricity, Office Stationery (Control & Management)
- Security
- Canteen
- Housekeeping
- Liaison with MSEB, Telephone office & other government authorities
- Help Desk (Ticket Booking, Hotel Booking, Hospitality to guests, etc.)

Regards,
SJ

Hi all,

Somebody, please help me in preparing a good resume for an Admin Executive. I am currently working as an admin officer in a software company and am looking for a change to learn more about Admin and HR.

Sr. / ExecitveAdmin Jobs can include depending according to the oraganization :

§ Handle Administrative duties such as preparing Internal Memos/ Notices.
§ Maintaining all official records
§ Check & reply all e-mails on daily basis, in order to make sure no mail remain non-responded by the end of the business day
§ Maintain relation with clients.
§ Look for response of same and coordinate for action with marketing/sales team if required.
§ In charge of inventory control of stationery, paper (check and stock), sundries (check and stock) and issuing of purchase requisitions.
§ Handling Travel arrangements.
§ regular supervision on security & housekeeping.
§ And any other responsibility in office as assigned by superiors..
Hope this post is useful
Regards,
Prashant

I am very thankful to you, Mr. Prashath and Mr. SJ, for the information provided. These are things I follow as part of my routine. Are there any more procedures that need to be followed? Please suggest.

Thanks and regards,
Kiran Kumar G

Hi Nishant,

You may add these as well...might help you out...

Job Profile: As an Associate - ADMIN.
To prepare reports & MIS (Includes, Complete Financial year, Traveling Expense, Stationery Expense, Housekeeping & Pantry Maintenance, Office Maintenance, Dispatch, Office Assets, etc).

Car Procurement
Dispatch & keeping the records updated.
Complete Printings of Letterheads & Business cards.
Access cards coordination with HO & Employees.
Coordinating with the facility providers.
Library updations.
Corporate new connection for the employees.
Forex exchange arrangements for the employees traveling International.
Handling Assets Management & Inventory
Comparing the quotations from vendors, recommending the best supplier/vendor after negotiations and sending to the head office for approval.

Rgds/Shweta

Hi, I have recently completed MBA (HR) from ICFAI. They have offered me to join the admin department. If anyone can please tell me, would it exactly help me in my career, as I always wanted to be in the HR generalist profile. Would this post help me or would it be a barrier? Is admin personnel considered as HR personnel? I am completely confused. If I work as an admin executive, would I be considered for an HR generalist profile by other companies in the future? 😕😕😕😕😕😕😕

I think so because the HR generalist role also involves administrative responsibilities. So, it helps.

Best wishes from FastCollab for your admin job responsibilities. It is never an easy job to handle, no matter what.

Major Roles and Responsibilities of an Admin Job

Here are some of the major roles and responsibilities that come with an admin job:

1. **Managing Travel Desk:** Capturing the itineraries of your employees, such as air travel, bus/train travel, hotel and taxi bookings, and even where to eat. Maintaining a record of all the expenses incurred and updating company account records.

2. **Running Payroll for Employees:** Depending on the company, admin roles are sometimes required to take care of payroll and accounting responsibilities as well. This includes capturing IT declarations from employees, doing tax calculations, obtaining reports of PT, PF, ESI, TDS, etc., and finally generating payslips.

3. **Accounting and Bookkeeping:** This involves keeping records of money-in and money-out in your company. It includes maintaining books for vendor payments, employee expenses, and other tax-related matters.

4. **Arranging Materials for Company Requirements:** From arranging items for a new office to stationery, toiletries, and other office-related furniture items, admin professionals need to take care of all these requirements.

5. **Staff Maintenance:** This includes managing people like security, housekeeping, canteen staff, etc. Admin roles involve overseeing the day-to-day activities and leaves of these staff members.

6. **Recruitment Outsourcing:** Admin professionals may have a partial role in recruitment outsourcing. By coordinating with the recruitment/HR team, admin personnel can handle all the arrangements during recruitment drives.

However, the worrisome part would be if you do most of these activities manually. Manual record-keeping can quickly consume your time, leading to low productivity.

FastCollab Solutions for Admin Professionals

FastCollab is an online platform that offers an end-to-end solution for most business services, including:

- Booking flight tickets at zero convenience charges
- Keeping a record of employee itineraries and flight bookings
- Online accounting and payroll tool with employee self-service login to automate processes
- Recruitment outsourcing to acquire the best talent quickly

For more details, simply create a FREE sign-up on FastCollab | Marketplace | All-In-One Platform.

Let us know if we can help you in any way.

Regards