Seeking Help: Can Anyone Share a Sample Employee Data Form for HR Use?

Hi all,

This is Reetika. I'm a management trainee in HR at a real estate company. I'm seeking information about the personal data form, also known as the employee data form, used to maintain employee databases in companies. Could anyone assist me by providing the format for this form?

Regards,
Reetika :)

Sure, it's very simple and differs from organization to organization. It consists of:

1) Name
2) Date of birth
3) Marital status
4) Profession of spouse
5) Kids
6) Tel(o) Res Permanent No Cell no
7) Email id
8) Education background:
- Education/certification
- Year
- College and university
- Medium
- Score/Percentage
9) Current skills
10) Experience on current skills
11) Total experience
12) IT and non-IT experience
13) Present salary
- Break up
- Last/Next increment
14) Expected package
15) Negotiable or not
16) Any bond No/Yes Expires on __
- Amount
17) Notice period
18) Net pay
19) Any offer/Interview attended
20) Attended interview with (Your Company)
21) Family background
22) Knowledge about foreign languages
23) Worked in a country other than India
24) Ready to relocate Yes/No
- Yes, where
25) Passport No/Yes Expiry Applied
26) 4-wheeler and 2-wheeler license
27) Visa holder (Details)
28) Visa rejected (Details)
29) Others as per company
30) References
31) Scales 1-10 (Skillset)
Sign

Hi,

All the information provided for the PI Form is fine. However, Itika, I would appreciate it if you could try to gather a mix of information that best fits your requirements. Given that you are in a Real Estate company, apart from other professionals, you might have a higher concentration of technical staff.

Therefore, proceed in a manner that will help you refer to the information in a more comfortable manner.

Thanks and Regards,
Arvind
9818414020

Hi,

All is okay. If required, we can add the present address and also the permanent address. Another useful piece of information would be whom to contact in case of an emergency and the individual's blood group.

In our system, I have also included a mandatory verification signature, which is endorsed by the executive handling joining formalities. This is a fail-proof method to ensure the authenticity of all details. This step has been implemented as some employees either do not provide their permanent contact details or provide false information.

Good luck,
Vignesh

Dear All,

I am enclosing a format that will help you in maintaining the data of each and every employee. I am handling outsourcing agency employees, so keeping this in mind, I have developed such a format. However, you can add more columns as per your convenience.

Thanks & Regards,

Siddheshwar
Bangalore
9844586572