Seeking Advice on Creating a Laptop Agreement for Staff: How Do You Handle It?

Hi Friends,

Kindly sort out my task assigned by my management. Recently, we purchased 10 laptops for our office use. Actually, we plan to provide laptops to all senior staff who have been working in our office. They have more tasks/assignments on their projects and do not have time to complete them within regular office hours. Therefore, our management decided to provide laptops to them so they can continue working even at home.

Currently, laptops have been distributed to all staff, but management requires assurance from staff regarding returning the laptops during their termination or in other cases. I am in need of a sample format for issuing laptops to staff and obtaining a signed agreement or bond from them.

I anticipate valuable suggestions from all of you at the earliest.

Thanks & Regards,

K. Saravana
Executive - HR

Dear Saranji

Greetings.

In todays scenario, laptop is a must for all the working employees. Hence please find the following draft letter which may be issued to the concern employees and take their acknowledgement.

==============================================

Format for issue of laptop computer to our employees

Dear Sir

Sub: Issue of Laptop computer – Reg

The management wish to inform you that a laptop computer with accessories provided to you for official use with the following terms and conditions.

1. This laptop computer is worth of Rs.28000/-(Rupees

twentyeight thousand only) and it is entirely in your custody.

2. Any loss of laptop computer or damage / breakage will be

recovered from your salary

3. This laptop computer shall be surrendered when you leave the

organization

4. This is laptop computer is with one year warranty.

5. Kindly exercise utmost care and protect laptop computer

safely

Please acknowledge your signature for having received laptop computer with accessories and agreeing for the above.

===============================================

Cheers

Trisha

HR Professional

Dear Friend Trisha,

Thank you for your prompt response. You have provided the exact output that my management was expecting. Much appreciated.

Cheers,
Saravana
Executive - HR

There is one more document which will be useful.

Regards,
Ramesh Rangachari

Hi, Mr. Ramesh,

Nice to see the attachment, but I couldn't open it due to some technical problem. Could you please send it to me again regarding the Declaration Letter Format for issuing a Laptop to Employees?